Role Profile
Job Title:
Department
Reporting :
Location:
Archives Collections Officer
Collections Management (Heritage Directorate)
Archive Collections Team Manager
Based at Portsmouth, Gosport and Yeovilton sites
Date:
April 2015
NMRN Vision, Goal and Mission
Vision: to become the world’s most respected Naval Museum, underpinned by a spirit of enterprise and
adventure.
Goal: to promote public understanding of the Royal Navy and its constituent branches, past, present
and future.
Mission: to be a beacon of excellence in enabling people to learn, enjoy and engage with the story of
the Royal Navy and understand its impact in shaping the modern world.
Primary Job Purpose
To work in the team providing public access to the Museum’s library and archives collections
(comprising: manuscripts, documents, photographs, film and audio).
To work as part of the team raising standards of documentation, collections management and
conservation.
To deliver public access to these collections on-site, on-line and through partnerships.
To share expertise and communicate with different audiences the interest and excitement in the
Museum's library and archive collections.
Decision making authority and freedom to act
Maintains and/or develops knowledge of particular collections/types of material/subject areas as
allocated by the Archives Collections Team Manager.
Leads in carrying out particular core functions for the Archives Collections Team e.g. re-direction of
enquiries to wider Collections Management Team, web updates, social media posts, etc.
Leads on targeted collections projects as required.
Makes proposals for disposal, acquisition and transfer.
Contribute to the delivery of the Corporate Plan.
National Museum of the Royal Navy | Reg Charity No 1126283
Financial responsibility
Delegated authority from Archives Collection Team Manager (Band F).
Information systems
Shares and contributes knowledge at team meetings.
Accession Registers Object Files.
Collections Management System(s).
Digital Asset Management System (to be implemented).
People management
Ability to work within and effectively contribute to a variety of teams.
To coordinate the appropriate direction of volunteer effort to these collections.
Communication and relationships
Close liaison with Collections Team.
Contribute to collections working which tackle joint issues/ processes e.g. storage, emergency planning,
accessions, digitisation, and on-line access.
Join exhibition teams as required.
Join cross-directorate project teams as required.
Contributes to community engagement, formal and informal learning as required.
Liaise externally with departments of the Navy, other museum networks and professionals, other
organisations.
Liaise with donors / lenders / on-site enquirers.
Liaise with media and publishers.
Ability to positively represent the Museum to external organisations.
Knowledge, Skills and Experience
Subject
Mandatory
Knowledge A broad understanding of naval history and library and archive collections - with
evidence of ability to develop a more specialist knowledge of either a specific part of the
collections and or aspect of Royal Navy heritage.
National Museum of the Royal Navy | Reg Charity No 1126283
Relevant degree, professional qualification or equivalent experience.
Broad knowledge of professional standards.
Understanding of the contemporary Royal Navy and Royal Marines.
Experience
Experience of working with archive and library collections.
Experience of working with volunteers and directing them to appropriate tasks.
Ability to contribute to public events and programmes.
Ability to offer expertise and advice.
These are a guide to the contents of the main job and the skills and experience required. (This is not
intended to be a task list). It is inevitable that the job content may change over time, and post holders
are normally consulted about any significant changes. This information may be periodically reviewed,
revised and updated to reflect appropriate changes.
I have read and fully understand the above Role Profile
Agreed by ……………………….…………………..………
Date:………………………………………. (Employee)
Approved by:……………………………………………..…
Date:………………………………….. (Line Manager)
National Museum of the Royal Navy | Reg Charity No 1126283