OUTBURST Queer Arts Festival
Festival Director 2013/14
Tender Document
A:
RESPONSIBILITIES OF THE POST
Status: This post is offered on a freelance basis
Responsible to: The Outburst Queer Arts Festival Board of Directors
Base: 1st Floor, 18-22 Hill Street, Belfast BT1 2LA
Responsibilities:
The Director is responsible for the operation and management of the festival,
ensuring the delivery of high quality artistic programming as well as effective
management systems, fundraising and marketing, in line with the Outburst Queer
Arts Festival aims and objectives and charitable mission.
Main Areas of Work:
 Programming and Event Development
 Fundraising and Finance
 Organisational Management and Festival Delivery
 Marketing and Public Relations
 Audience and Community Development
 Partnership Development
 Reporting to the Board of Directors
PROGRAMMING
Devise an imaginative programme for the Outburst Queer Arts Festival including
visual arts, theatre, spoken word, music, special events, film workshops, debate and
discussion and new programme developments.
Liaise and work closely with the managers of other relevant organisations to ensure
opportunities for links with the Outburst Queers Arts Festival programming and
promotion are maximised.
Programme the annual Outburst Queer Arts Festival within budget.
Oversee the programming development and direction in line with aims and
objectives and in co-operation with the Outburst Queer Arts Festival Board
1
Manage relations with working groups to build and deliver a topical and broadranging programme of events.
FUNDRAISING and FINANCE
Manage and allocate the Outburst Queer Arts Festival finances to deliver the festival
within budget.
Develop and manage sponsorships, and third party partnerships.
Liaise with all funders and commercial funders of the project to ensure positive
working relationships are maintained and developed.
Secure funders and commercial sponsors for the project on an annual basis.
ORGANISATIONAL MANAGEMENT and FESTIVAL DELIVERY
Report to and support the effective functioning of the Outburst Queer Arts Festival
Board, attending Board and working group meetings as necessary.
Manage, recruit and oversee all permanent, temporary and freelance personnel
Manage relationships with venues (negotiating rates, access, catering etc.)
Oversee production management in 3rd party events
Appoint all suppliers and negotiate costs in line with funder requirements and
Outburst Queer Arts Festival policies and procedures
Run the festival office, undertake responsibility for all utility concerns and IT support.
Set the annual budget with the Outburst Queer Arts Festival Board and ensure that
expenditure is kept within this budget.
Complete a detailed evaluation report on the festival and necessary reports to
funders and commercial sponsors.
Oversee all aspects of coordinating the festival and any other duties which may be
designated as priorities by the Outburst Queer Arts Festival Board.
MARKETING and PUBLIC RELATIONS
Deliver the Outburst Queer Arts Festival editorial and schedule the programme and
events.
2
Act as spokesperson and representative of the Festival on key matters.
Develop the marketing, branding and look for each year.
Manage the production of the Festival programme (printed) and other print
material.
Devise and implement a Marketing and Public Relations strategy for the Festival
including press launches, commissioning and publicity opportunities for sponsors.
Review the Festival Marketing and Public Relations strategy on an annual basis,
making recommendations to the Outburst Queer Arts Festival Board
Manage the production of publicity material for the Festival including programme,
posters, and advertisements as well as writing press releases.
Maintain databases for use by the Festival including audience details, press database
and invite databases for press launches and opening and closing nights.
AUDIENCE and COMMUNITY DEVELOPMENT
Develop relationships with and liaise regularly with local LGBT organisations to
ensure the Outburst Queer Arts Festival is relevant to and supports the artistic
development of the LGBT community
Monitor the make up of Festival audiences, their satisfaction with programmed
events and their ideas for future artistic initiatives. Collate this information and
ensure it is taken into account in future programming
Ensure the programme reflects the range of interests and diversity of the LGBT
community and in particular programme events designed to attract ‘hard to reach’
audiences to engage with the Arts
B:
SELECTION CRITERIA
The successful candidate will provide evidence of the following
1. At least 3 years experience of programming, promoting and managing the
delivery of a community based festival
2. Significant networking within and in-depth working knowledge of the LGBT
community in Northern Ireland
3. Significant experience in partnership building and capacity building re: LGBT
issues through arts and creativity
3
4. Successful and significant fundraising for Arts projects within Northern
Ireland
5. Successfully managing a significant budget
C:
HOW TO APPLY
The tender submission should include the following elements:
1. Applicants name and contact details
2. A comprehensive curriculum vitae
3. A statement providing evidence of how the candidate meets each of the
selection criteria
4. A time related work plan detailing how the candidate proposes to deliver the
Outburst Queer Arts Festival in November 2013
5. A breakdown of all fees and costs, inclusive of VAT
A digital copy of the Outburst Aims and Mission are available on request from
info@outburstarts.com
Tenders must be submitted via email by 12.00hrs on Monday 16th September
Please address tenders to darren.niven@outburstarts.com
D:
BUDGET
A maximum of £ 15, 000 is available. This amount includes VAT
N.B. Please note that this post is offered on a freelance basis, the person who is
awarded the tender will be responsible for ensuring that any tax or other liability
which may arise from fees earned through this contract are met.
4