MEMBERSHIP & HERITAGE DEPARTMENT November 2015
Checklist
COLLECTIONS MANAGER
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Reports to
Manager, Museum & Heritage Services
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Department
Membership and Heritage (Museum & Heritage Services team: Collections unit)
> Team and
Reports
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Registrar (direct report)
Registration Officer x 2 (direct report)
Archivist (direct report)
Archives Assistant
Deputy Librarian – Collections (direct report)
Library Technician
Library Cataloguing
Job Goal
This role leads the Collections unit and is responsible for the management of the various museum, library and
archives collections held by the MCC Membership and Heritage Department – the Australian Gallery of Sport &
Olympic Museum collection (AGOSOM), the MCC Archives collection (MCCA), the MCC Library Collection
(MCCL), the MCC Museum collection (MCCM) and the National Sports Museum collection (NSM).
It is also responsible for the development and integrity of the documentation and collection management systems
that underpin these collections and for any conservation treatment.
The role is responsible for the storage of all collection objects, the environments in which they are stored and for
managing the provision of access to those collections.
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Accountabilities
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Policy and Planning
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Plan the ongoing development and refinement of the Vernon Collection Management System (Vernon
CMS) and the Library Management System (Softlink) to meet current and future needs
Ensure documentation is in place for all MCC collections with details recorded and maintained
Plan data enhancement projects for digital environments to support exhibition and program outcomes, and
to improve access to collection information
Develop and maintain operational budgets for the Collections unit
Plan the ongoing recovery, rationalisation and transfer onto Vernon of documentation relating to the
museum collections
Plan work schedules so that documentation objectives are met
Support the Manager, Museum and Heritage Services in the development and implementation of policies
and procedures
Support the Manager, Museums and Heritage Services in collection, exhibition and program development
strategies, planning and other major projects
Provide advice on collection management practice to other parts of the MCC
Organising and Operating
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MELBOURNE CRICKET GROUND
POSITION DESCRIPTION
MEMBERSHIP & HERITAGE DEPARTMENT November 2015
Checklist
COLLECTIONS MANAGER
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Monitoring and Control
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Lead, manage and develop the Collections unit to build a high performing team that consistently delivers
on agreed objectives
Lead the management and delivery of the of the ‘Owned vs Loaned’ project for the museums collections
Oversee the operations of, and represent, the Museum & Heritage Services team in the absence of the
Manager, Museums and Heritage Services
Manage all elements of the collection management systems (CMS) (Vernon and Softlink), including
authority term definition, hierarchical term list creation and user access control, working towards a high
level of consistency between the two CMS packages
Manage and implement data enhancement projects
Work with Manager, Museums & Heritage Services and Librarian to ensure the successful
implementation of the new library cataloguing/collection management software project
Ensure that all collections are well managed and documented
Address the backlog of cataloguing across all collections
Manage and oversee the object cataloguing process ensuring that the cataloguing of new acquisitions is
prioritised
Manage the Museum Accreditation Program process
Coordinate other staff (including volunteers) to ensure delivery of cataloguing objectives
Coordinate conservation approaches to the collections including storage considerations, identifying and
reducing risks, and identifying and arranging treatments for selected objects
Advise staff on copyright and permissions matters as required
Manage access to the collection stores and the collections in response to public/ internal/ stakeholder
enquiries
Supervise media, external providers, contractors, and volunteers
Undertake after hours/ weekend work to support installations, openings, events, functions and security
requirements as reasonably required
Undertake other duties as directed
Control and monitor expenditure against approved budgets to ensure budget is achieved
Oversee work undertaken by the Collections unit and relevant volunteers to ensure consistently strong
outcomes and delivery on agreed objectives/priorities
Oversee the administration of the collection valuation cycles and all collection insurance matters
Monitor the collection stores and associated work areas to ensure that they are well maintained, clean and
tidy at all times
Monitor all object cataloguing undertaken by staff (including volunteers) and perform regular audits to
ensure accuracy and relevance - in keeping with industry best practice and to agreed operational processes
and standards
Generate status and progress reports as required within established timeframes
Comply with MCC OH&S requirements and take reasonable care for their own safety and the safety of
others, including patrons, contractors etc. who may be affected by their actions
Personal Interaction
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MELBOURNE CRICKET GROUND
POSITION DESCRIPTION
MEMBERSHIP & HERITAGE DEPARTMENT November 2015
Checklist
COLLECTIONS MANAGER
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Build and maintain sound relationships with key stakeholders, including donors and lenders to the
collections
 Liaise with MCC staff, volunteers, contractors and stakeholders
 Host VIP visitors as required
 Represent the MCC at industry functions or promotion of exhibitions
 Work effectively in a team environment including casual staff, volunteers, interns and work experience
students
 Comply with the MCC Code of Conduct and the ICOM Code of Ethics
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Leadership Capabilities
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 MCC Leading at the ‘G capabilities apply to this position, specifically at the ‘Leading Others’ level.
These are outlined in the Leading at the ‘G framework.
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Qualifications and Skills
Qualifications and Experience
 Tertiary qualification – to postgraduate level – in museum studies or related discipline essential
 A sound knowledge of Australian sporting history is desirable
 Considerable experience working in a comparable role within the museum or heritage sector desirable,
including a proven ability to manage collections and develop pertinent policies and procedures
 Experience working with Vernon CMS or equivalent collection management systems
 Experience in appropriate manual handling procedures for museum or fine art objects, and a demonstrated
high level of competency and attention to detail when undertaking physical tasks
Skills and Abilities
 Considerable leadership and management experience, building high performing and effective teams that
deliver on agreed objectives
 Solid coaching skills, with capacity to provide guidance and feedback to help an employee or group of
employees strengthen their knowledge, skills and abilities to accomplish a task or solve a problem
 Effective planning skills, with ability to develop and actively monitor plans to accomplish work
operations and objectives
 Extremely well developed organisational and time management skills; the ability to effectively plan
project schedules, and deliver established project goals
 A clear and strong attention to detail
 Demonstrable ability to work on team based projects, including staff supervision and direction.
 Strong written and communication skills
 Relationship building and stakeholder management skills with ability to develop, foster and maintain
goodwill and operational efficiency with other parties (clients, stakeholders, colleagues)
 Project management skills and experience in the delivery of high priority projects within agreed
timeframes with quality outcomes
 Very high level competency in the use of computer applications, with extremely accurate data entry skills
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MELBOURNE CRICKET GROUND
POSITION DESCRIPTION
MEMBERSHIP & HERITAGE DEPARTMENT November 2015
Checklist
COLLECTIONS MANAGER
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Ability to lift heavy objects and work at height
A demonstrated appreciation of the heritage of the MCC and MCG
Strong commitment and alignment with MCC values (people, heritage, respect, excellence)
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MELBOURNE CRICKET GROUND
POSITION DESCRIPTION