FOUNDATIONS ACCOUNTING
AND
INVESTMENTS
TRAINING MANUAL
9.1 VERSION FAI FOUNDATION CAMPUS REPORTS
Note: It is recommended that Microsoft’s Internet Explorer be used to access the report menu and run reports. Reports will run using
Firefox, however, the formatting of the menus and reports are problematic in some cases.
HOW TO RUN FOUNDATION CAMPUS REPORTS
Go to the following website:
https://www.acs.ncsu.edu/scripts/fdn/nc_fd_main2
Login using your Unity ID
The following screen will appear:
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Once at the Foundation Campus Reports Main Menu:
Step 1: Select Report
Click on the radio button beside the report you want. Refer to Attachment A for when to use a particular report
Note: For the General Fund Budget Report, you must first select the “entity”. For any of the Foundations, use the default selection of
“Foundation General Fund”, and then enter the correct Project Reference noted below. You can select Alumni, 4-H, and Dairy from the
dropdown box, and no Project Reference is needed.
Step 2: Enter Variables
Enter the project reference for the foundation you want in the space provided next to Project. See below:
Project Reference
059001
059004
059008
059009
059010
059011
059013
059020
059021
059022
Foundation
Agricultural Foundation
Engineering Foundation
NCSU Foundation
Tobacco Foundation
NC State Natural Resources Foundation
Veterinary Medical Foundation
Physical & Mathematical Foundation
NC State University Partnership Corporation
NC State Executive Education LLC
Alumni Association
Step 3: Select a Period
To run the report for the Year-to-date period as of today leave this box set at “As of today”, otherwise click on the arrow on the dropdown
box and choose the Period you want the report to be run as of.
Step 4: Run the report
Click on the View Report button
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Drill Down
The cell will change colors indicating that you can drill down to get journal detail.
Download to Excel
All of these reports and drilldowns can be downloaded to Excel by clicking the ‘Download to Excel’ once the report has run. The following
box will appear:
Click Open and it should appear in Excel
A description of various attributes (field names) used on these reports is included in Attachment B.
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Foundation Campus Reports
ATTACHMENT A
Report Name
When to use, Purpose of Report
Foundations Fund Report (Per 1-998)
Run during current fiscal year, shows the beginning balance, revenue, expense and ending balance for all funds that
have had transactions in a Foundation. This report is grouped and subtotaled by FAI Fund Type. Can be run by 6digit Dept ID (OUC) and/or by FAI Fund Type. Also includes Advance Allocation and Exempt Trust Status
(exempt or non-exempt from food cost)
General Fund Budget Report
Run during current fiscal year, shows the operating budget for the entity selected. This report shows the budgeted
amount and actual year to date amount as of the run date. It is grouped and subtotaled by FAI Fund Type
Fund List (Active, Inactive, and Pending)
Lists all active, inactive and pending segments in a particular foundation, in alpha order. Also includes Advance
attributes and Exempt Trust Status (exempt or non-exempt from food cost)
Funds Building to Endowment
Lists all active funds that are building to endowment (FAI Fund Type of G0) in a particular foundation, grouped by
type of fund (Scholarship, Fellowships, Professorships and Other). Includes fund balance as of the run date, full
endowment amount, the setup date (Start Date), current use fund (Project Link) associated with the BTE where
applicable, and Advance allocation. Also includes the Report Code for use by the Ag Foundation
Deficit Balances by College
Lists the segments with deficit balances for a particular foundation, in Dept ID (OUC) order. For the Ag
Foundation can be run by Report Code to generate list of sub-units within the Foundation
Contributions to Endowment Income Projects
Shows gifts made to endowment income segments. Intended as a tool to verify that gifts were correctly deposited
into the income segment rather than the endowment principal segment. For the Ag Foundation can be run by Report
Code to generate list of sub-units within the Foundation
Details of Restricted Funds
Shows FYTD activity for all restricted funds, grouped by type of fund (Scholarship, Fellowships, Professorships,
and Other). Also includes Advance Allocation
NCSU Fdn Funds by Campus Unit
Gives the balances (rounded to nearest $), as of the run date, for all restricted and endowment/non-expendable
funds, grouped by unit within the NCSU Foundation. Can be run by unit using the first 2-digits of the OUC
Ag Funds by Unit
Gives balance (rounded to nearest $), as of the run date, for all restricted and endowment/non-expendable funds,
grouped by unit within the Ag Foundation. Can be run by sub-unit using the Report Code
Expenditures to Endowment Projects
Shows expenditures made to endowment principal segments. Intended as a tool to monitor incorrectly processed
expenditures. Can be run by Report Code to segregate for sub-units within the Ag Foundation
Transaction Summary Report (Multiple Projects)
Transaction details for a particular multiple number within the designated foundation. Use this report when a fund
has more than one segment associated with it, as this report summarized transactions by account for all segments
linked to the multiple
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Budget Report by Multiple for LLC (Per 1-998)
Similar to General Fund Report above, to be used for the Executive Education, LLC and Lonnie Poole Golf Course
subset of funds within the NCSU Partnership Corporation. This report is based on multiple range
EF-Univ Endow Fund by Campus Unit
Lists funds, by OUC, in the University Endowment Fund (ledger 7 endowment segments). Can also be run by first
2-digits of the Dept ID (OUC) to generate list by college/unit
EF-Univ Endow Fund Report
Run during current fiscal year, shows the beginning balance, revenue, expense and ending balance for all funds that
have had transactions in the University Endowment Fund (ledger 7). This report is grouped and subtotaled by FAI
Fund Type. Can be run by 6-digit Dept ID (OUC) and/or by FAI Fund Type. Also includes Advance Allocation
and Exempt Trust Status (exempt or non-exempt from food cost)
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CODES USED IN FOUNDATION CAMPUS REPORTS
ATTACHMENT B
In order to identify certain characteristics of projects, various attributes are used within the Financials System. A listing of attributes used, and their
meaning are listed below:
FAI Fund Type
Description – Indicates the “type” of fund
00
Pooled and Clearing Funds
10 thru 40
General fund revenue categories
50 thru A0
General fund expense categories
B0 thru C0
General fund administrative expense categories
D0
General fund beginning balance
E0
Restricted Funds (regular)
E1
Restricted Funds – holding non-cash assets (land, life insurance, etc.)
E2
Restricted Funds Gift Assessment Fee receipt/spending projects
F0
Restricted Endowment income accounts
G0
Restricted BTE funds
G1
Restricted BTE funds – holding non-cash assets (land, life insurance, etc.)
H0
Restricted BTE funds endowed during the year
I0
Restricted - miscellaneous
M0
Endowments - miscellaneous
N0
Endowments - Cash
N1
Endowments – holding non-cash assets (land, life insurance, etc.)
R0
Charitable Remainder Unitrust (CRUT) - Standard
S0
CRUT - Net Income Only
T0
Gift Annuities
T1
Gift Annuities Reserve
U0
Deferred Gift Annuities
V0
CRAT's
W0
Flip Trusts
Z0
Agency accounts
Class
Description – Indicates financial statement presentation
61/6190
Unrestricted (General Fund projects)
62/6290
Temporarily restricted (Restricted funds, including endowment income funds)
63
Permanently restricted (Endowments, CRT’s, CRUT’s, gift annuities, etc.)
64
Agency Funds
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Multiple begins with:
21
22
23
29
31
32
33
39
4
Description – Indicates “purpose” of fund
Scholarship-Restricted & Endowment Income
Fellowship-Restricted & Endowment Income
Professorship-Restricted & Endowment Income
Other-Restricted & Endowment Income
Scholarship-Endowment
Fellowship-Endowment
Professorship-Endowment
Other-Endowment
Agency
Alloc. Code
Description – used in the income allocation process to determine if fund keeps its own interest
"A"
General Funds
"B"
Regular Restricted Funds & clearing accounts
"C"
Endowments invested in long-term pool
"D"
Exempt-Restricted Funds
"E"
Exempt-Restricted Funds holding non-cash assets
including land, Pooled accounts, income allocation accounts
"G"
Charitable trusts
"H"
Exempt-Restricted Funds & BTE not allowed to pay 5% to GF
"K"
"L"
Ag Departmental Enhancement Funds
4-H Funds only. Restricted Fund (if w/h/b "B" or "A")
"M"
4-H Funds only. Exempt-Restricted (if w/h/b "D")
"N"
4-H Funds only. Donor restriction & BTE (if w/h/b "H")
"O"
4-H Departmental Enhancement Funds
"P"
Dairy Funds only. Restricted Fund (if w/h/b "B" or "A")
"Q"
Dairy Funds only. Exempt-Restricted (if w/h/b "D")
"R"
Dairy Funds only. Donor restriction & BTE (if w/h/b "H")
"S"
Dairy Departmental Enhancement Funds
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For the Gift Assessment fee projects (FAI Fund Type E2) the Report Code determines the type of fund (receipt or spending) and the entity that it
belongs to.
Report Code 1st digit
Y
Z
Type of project
Receipt project
Spending project
Report Code 2nd digit
A
B
C
D
E
F
G
H
I
J
K
L
M
N
O
P
Z
Entity
Arts NC State
Education
CALS
Design
Engineering
PAMS
Textiles
CHASS
IEI
University Advancement & Alumni Assoc
Veterinary Medical
Library
COM
Nat Res
University Club
Athletics
Clearing Account
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For Agricultural Foundation only:
Report Code
Description to be used for campus unit sections
1
A
B
C
D
E
F
G
H
I
J
K
L
NC Extension and Community Association
CALS
Cooperative Extension Service
Dairy Foundation
Extension
Family and Consumer Sciences
4-H Development Fund
Future Farmers of America
Golden Leaf
Research Foundation
Rural Center
SOS Grants
Tobacco Trust Fund
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