OASIS Scotland: Sixteenth six monthly report: 13 October
2014
OASIS was formally adopted for implementation by ALGAO (Scotland) from 1st April 2007. The
statistics presented below represent usage in Scotland up to 13 October 2014
Work
days
Date
13/10/14 117
Waiting
for
contractor
to
complete
Waiting
for
contractor
to send
report
Contractor
to
complete
archive
section
583
(+101)
482
(+10)
472
(+28)
160 (-29) 9 (-1)
209
(+31)
9 (0)
189 (-20) 10 (+1)
Waiting
for
HER to
validate
Waiting
for
RCAHMS
to
validate
Signed off
&
complete
514 (26)
540
(+81)
451
(+19)
98 (+74)
2266
(+168)
2098
(+190)
1908
(+187)
Misc.
2.51 7
(+7)
1.9 0
Total
3637
(+294)
3343
(+288)
3055
(+175)
2/05/14
151
4/10/13
124
16/04/13
131
444 (-38)
178 (27)
9(+4)
432 (51)
80 (-204)
1721
(+533)
2.13
16
(+16)
2880
(+287)
15/10/12
129
482 (+32)
151 (+25)
5 (-2)
284 (+97)
0 (-3)
128
450 (+51)
126 (+29)
7 (-6)
1188
(+18)
1170
(-3)
1.98
18/04/12
2.39
3(+1)
24/10/11
130
399 (+57)
97(-10)
13(+4)
483
(+86)
397
(+87)
310(-9)
35(-81)
1173(+276)
1.81
2(-1)
26/04/11
129
342 (-18)
107 (-2)
9 (+1)
319
(+102)
116 (+88)
897 (+147)
2593
(+253)
2340
(+311)
2029
(+236)
1793
(+316)
28/10/10
138
360 (+115)
109 (-5)
8 (+3)
28 (-122)
750 (+249)
20/04/10
136
245 (+37)
114 (+8)
5 (0)
125
208 (+58)
106 (+13)
5 (-1)
150
(+150)
0 (-40)
501 (+25)
13/10/09
21/04/09
108
150 (+12)
93 (+3)
6 (+1)
40 (-6)
336 (+103)
3/12/08
160
138 (+51)
90 (+69)
47 (+46)
233 (+123)
13/04/08
136
87 (+30)
21 (+5)
-
1 (-2)
110 (+59)
22/10/07
121
57 (+41)
16 (+15)
-
217
(+18)
199
(+16)
183
(+34)
149
(+10)
139
(+75)
64
(+34)
30
(+26)
3 (-4)
51 (+46)
23/04/07
16
16
5
1
-
24 (+24)
Number
of new
records
in
system
per day
0 (-80)
4
187 (152)
1.43 6
(10)
476 (+140)
7
5
2.45 3 (2)
(Adj.
1.65)
1.85
5 (-2)
1477
(+256)
1.74 7
1221
(+1)
(+237)
1.65 6
984
(+6)
(+210)
1.13
0 774
(+122)
2.24 0 (652
10)
(+359)
1 10
293
(+10) (+136)
0.97 0 (-6) 157
(+118)
2.43
6 39
Table 1 Status of records within OASIS
1
13 October 2014
Waiting for contractor to complete
Waiting for contractor to send report
Contractor to complete archive section
Waiting for HER to validate
Waiting for RCAHMS to validate
Signed off & complete
Number of additional records in system per day
Miscellaneous
TOTAL
583 (+101)
160 (-29)
9 (-1)
514 (-26)
98 (+74))
2266 (+168)
2.51
7 (+7)
3637 (+294)
Over the summer a further 294 records were added to OASIS. This represents a significant increase in
the amount of fieldwork reported over what is a comparatively short reporting period (averaging 2.54
reports per day compared to the mean of 1.83 observed over the history of usage in Scotland).
There are now 3637 records in OASIS. The proportion of records at different stages in the work flow
remains constant with minor fluctuations for the number of records at each stage of the process.
Continuing the slightly downward trend from previous reports, 20.7% of projects are live with
contractors, 14% with the relevant HER and 2.7% require validation by RCAHMS (figure 1) whilst
62.4% of projects have been completed.
70
60
50
40
30
20
10
0
Records with contractor
Records with SMR/HER
Records with NMRS
Signed off
Figure 1. Proportion of records at different stages of the flow line.
2
Year
record
initially
created
Total no of OASIS
records created
by year
2006
11
Total no. of
records ‘waiting
for contractors to
complete (by
year record
initiated)
2
Percentage of
records awaiting
validation
2007
234
7
2.99
2008
423
10
2.36
2009
419
53
12.65
2010
500
95
19.00
2011
531
65
12.24
2012
534
76
14.23
2013
475
111
23.37
2014
468
198
18.18
42.31
Table 2: Age of records waiting completion by the contractor, based on the year the record was
initiated. (see appendix for breakdown of organisation by year)
There are 583 live records with a further 160 waiting for the contractor to send a report (figure 2).
Although there has been a significant reduction from 30.2% to 20.2% over the last year the number of
projects awaiting completion through uploading a report remains high. Based on the completion date
of the fieldwork, approximately 40% of these records are now over 5 years old (figure 3) and it is
seems unlikely that the contractors are going to complete their submissions.
100
90
80
70
60
50
40
30
20
10
0
% live
% reports
% archive
Figure 2. Live submissions. The proportion of projects awaiting the contractor to submit a report
remains a significant percentage of the live records over time (see figure 2).
3
70
60
less than 1 year old
50
1 to 2 years
2 to 3 years
40
3 to 4 years
30
4 to 5 years
5 to 6 years
20
6 to 7 years
7 to 8 years
10
over 8 years old
0
less
1 to 2
than 1 years
year old
2 to 3
years
3 to 4
years
4 to 5
years
5 to 6
years
6 to 7
years
7 to 8
years
over 8
years
old
Figure 3: Number of OASIS projects awaiting the contractor to submit a report by year.
Historic Environment Record validation
02-May-14
13-Oct-14
02May-14
04-Oct13
No of records
To be validated
Signed off by HER
% increase decrease in records
signed-off
% to be validated by HERs
(May 2014)
% to be validated by HERs
(October 2014)
increase decrease in records to
be validated
% signed off by HER
% signed off by HER
Signed off by HER
2
396 88.20
488
34
399
81.76 -6.43
0.45
6.97
6.52
Aberdeen City
202
20
190 94.06
221
1
190
85.97 -8.09
9.90
0.45
-9.45
18
0
15 83.33
19
1
15
78.95 -4.39
0.00
5.26
5.26
Dundee
To be validated
449
No. of records
Aberdeenshire,
Angus and
Moray
4
203 48.68
447
30
330
73.83
25.1
4
4
76 69.72
118
4
84
71.19
1.46
3.67
3.39
-0.28
24
3
15 62.50
26
1
17
65.38
2.88
12.50
3.85
-8.65
280
57
182 65.00
295
49
209
70.85
5.85
20.36
16.61
-3.75
Falkirk
31
13
12 38.71
33
12
14
42.42
3.71
41.94
36.36
-5.57
Fife
87
0
67 77.01
93
70
75.27 -1.74
0.00
2.15
2.15
396 225
65 16.41
423
2
24
5
65
15.37 -1.05
56.82
57.92
1.10
4.76
22
17
1
4.55 -0.22
76.19
77.27
1.08
27.42 -1.89
5.17
3.23
-1.95
Edinburgh
417 116
Dumfries and
Galloway
109
E Dunbarton
E Lothian,
Midlothian
Highland
27.82
6.71
-21.11
North
Lanarkshire
21
16
Orkney
58
3
17 29.31
62
2
17
Perth and
Kinross
231
7
209 90.48
247
0
231
93.52
3.05
3.03
0.00
-3.03
Scottish Borders
202
27
131 64.85
222
28
150
67.57
2.72
13.37
12.61
-0.75
Shetland
16
3
6.25
20
4
0
0.00 -6.25
18.75
20.00
1.25
Stirling
87
0
67 77.01
94
2
70
74.47 -2.54
0.00
2.13
2.13
Western Isles
78
33
14 17.95
85
36
14
16.47 -1.48
42.31
42.35
0.05
637 27 460 72.21
334
3 536 2121 63.45
724
35 487
45
8 1908
67.27 -4.95
4.24
4.83
0.60
62.45 -0.99
16.03
14.99
-1.04
WoSAS
Scotland
1
1
3055
Table 2 HER validation
The proportion of records requiring HER validation has reduced slightly from 16.1% to
14.1% (figures 1 and 4, table 2). This is in part through a concentrated effort at RCAHMS to
reduce the number of records awaiting validation by the City of Edinburgh council.
There is now no HER service for Inverclyde Council.
5
Aberdeenshire, Angus and Moray
Aberdeen City
Dundee
Edinburgh
Dumfries and Galloway
E Dunbartonshire
E Lothian, Midlothian
Falkirk
17-Apr-13
Fife
15-Oct-13
02-May-14
Highland
13-Oct-14
North Lanarkshire
Orkney
Perth and Kinross
Scottish Borders
Shetland
Stirling
Western Isles
WoSAS
0
50
100
150
200
250
300
Figure 4: Records awaiting validation by SMR over the last four reporting periods.
6
Grey literature submissions
File transfers by
OASIS
14th Oct 2014
Reports
not yet
registered
Reports sent
by other
means
Reports
attached to
OASIS form
Number of
OASIS
records
signed-off
572
414
2655
2266
2nd May 2014
4th Oct 2013
574
587
390
376
2379
2092
2098
1908
16th April 2013
16th Oct 2012
538
555
349
338
1984
1702
1721
1188
18th April 2012
25th Oct 2011
519
346
337
452
1480
1234
1170
1173
26th April 2011
24th Oct 2010
390
412
329
249
1074
816
897
750
20th April 2010
13th Oct 2009
297
247
677
501
476
24th April 2009
193
162
425
336
6th December 2008
193
156
307
233
96
70
54
49
151
57
110
51
21th April 2008
22th Oct 2007
Table 3: Number of Grey literature reports submitted via OASIS.
The figures provided in table 3 include reports working their way through the system but
have not necessarily been signed-off yet.
Training and new users
Including curators, there are 87 registered users for OASIS in Scotland. No training has taken place
during this reporting period. However, four users started using the form for the first time of which
two are new users.
7