OASIS was formally adopted for implementation by ALGAO (Scotland) from 1 st April 2007.
The statistics presented below represent usage in Scotland up to 14 October 2015.
Date Work days
Waiting for contractor to complete
Waiting for contractor to send report
Contractor to complete archive section
Waiting for
HER to validate
Waiting for
RCAHMS to validate
Signed off
& complete
14/10/15 125 728
(+141)
204
(+44)
12 (+4)
23/04/15 139 587 (+4) 160 (0) 8 (-1)
525 (-
53)
579
(+65)
13/10/14 117 583
(+101)
160 (-29) 9 (-1) 514 (-
26)
2/05/14 151 482
(+10)
4/10/13 124 472
(+28)
189 (-20) 10 (+1) 540
209
(+31)
9 (0)
(+81)
451
(+19)
16/04/13 131 444 (-38) 178 (27) 9(+4)
15/10/12 129 482 (+32) 151 (+25) 5 (-2)
18/04/12 128 450 (+51) 126 (+29) 7 (-6)
24/10/11 130 399 (+57) 97(-10)
26/04/11 129 342 (-18) 107 (-2) 9 (+1)
28/10/10 138 360 (+115) 109 (-5) 8 (+3)
20/04/10 136 245 (+37) 114 (+8) 5 (0)
13/10/09 125 208 (+58) 106 (+13) 5 (-1)
21/04/09 108 150 (+12) 93 (+3)
3/12/08 160 138 (+51) 90 (+69)
13/04/08 136 87 (+30) 21 (+5)
22/10/07 121 57 (+41) 16 (+15) -
23/04/07 16 16
13(+4)
6 (+1)
-
1 -
Table 1: Status of records within OASIS
217
(+18)
199
(+16)
183
(+34)
149
(+10)
5 139
(+75)
64
(+34)
30
(+26)
22 (-
168)
190
(+92)
98 (+74) 2266
(+168)
24 (+24) 2098
(+190)
0 (-80) 1908
(+187)
432 (-
51)
80 (-204) 1721
(+533)
483
(+86)
284 (+97)
397
(+87)
187 (152)
310(-9) 35(-81)
1188
(+18)
1170
(-3)
1173(+276)
319
(+102)
4
116 (+88) 897 (+147)
28 (-122) 750 (+249)
150
(+150)
0 (-40)
40 (-6)
47 (+46)
1 (-2)
3 (-4)
7
2796
(+340)
2456
(+190)
501 (+25)
476 (+140)
336 (+103)
233 (+123)
110 (+59)
51 (+46)
5
Number of new records in system per day
Misc.
Total
2.42 7
(-3)
4294
(+301)
2.56 10
(+3)
2.51 7
(+7)
3993
(+356)
3637
(+294)
1.9 0
1.43 6
(-
10)
2.13 16
(+16)
3343
(+288)
3055
(+175)
2880
(+287)
1.98 0 (-3)
2.39 3(+1)
1.81 2(-1)
2.45
(Adj.
1.65)
3 (2)
1.85 5 (-2)
2593
(+253)
2340
(+311)
2029
(+236)
1793
(+316)
1.74 7
(+1)
1.65 6
(+6)
1.13 0
2.24 0 (-
10)
1 10
(+10)
0.97 0 (-6)
2.43 6
1477
(+256)
1221
(+237)
984
(+210)
774
(+122)
652
(+359)
293
(+136)
157
(+118)
39
1

60,00
50,00
40,00
30,00
20,00
10,00
14 October 2015
Waiting for contractor to complete
Waiting for contractor to send report
Contractor to complete archive section
Waiting for HER to validate
Miscellaneous (HER)
Waiting for RCAHMS to validate
Signed off & complete
Percentage signed off
Number of additional records in system per day
TOTAL
728 (+141)
204 (+44)
12 (+4)
526 (-168)
7 (-3)
65.09%
22 (-168)
2796 (+340)
2.42 (-0.14)
4295 (+301)
Over the summer a further 302 projects were added to OASIS. At 2.42 new projects per day this figure is broadly in line with the previous reporting period (2.56 reports per day) compared to the average of 1.92 observed over the history of usage in Scotland.
There are now 4294 records in OASIS. The proportion of records at different stages in the work flow remains constant with minor fluctuations for the number of records at each stage of the process.
There are 21.98% of projects live with contractors (compared with 18.91% for the previous reporting period), 12.41% with the relevant HER (down from 14.75%) and 0.51% (from 4.76%) require validation by RCAHMS (figure 1). The proportion of completed records has increased to 65.1%
(from 61.58%) partly due to a concerted effort to clear the city of Edinburgh backlog.
70,00
0,00
1st 2nd 3rd 4th 5th 6th 7th 8th 9th 10th 11th 12th 13th 14th 15th 16th 17th 18th
Signed off Records with contractor Records with HER Records with HES
Figure 1. Proportion of records at different stages of the workflow by OASIS reporting period.
During the period there has been a significant increase in the number of live records with contractors increasing from 49.12% to 62.98% - in real terms 141 new records started. There are 35.56% of records with HERs (from 38.4%) and 1.47% (from 12.4%) awaiting validation by HES.
2

There has been a decrease in the proportion of records requiring HER validation from
14.75% to 12.41%. Generally there is good information flow from the contractors through the
HERs although there are notable exceptions where a backlog in validating records has built
(figure 2 and table 2). This is causing concern with those submitting their records as it delays the release of the reports through the ArchSearch grey literature library.
0 100 200 300 400 500 600 700 800 900 1000
Aberdeenshire, Angus and Moray
Aberdeen City
Dundee
Edinburgh
Dumfries and Galloway
E Dunbarton
E Lothian, Midlothian
Falkirk
Fife
Highland
Inverclyde
North Lanarkshire
Orkney
Perth and Kinross
Scottish Borders
Shetland
Stirling
Western Isles
WoSAS
0
1
44
4
12
56
9
2
3
1
6
1
48
7
1
42
3
With contractor
273
21
With HER With HES or signed off
Figure 2: Validation progress by HER
There is now no HER service for Inverclyde Council.
3

Aberdeenshire,
Angus and Moray
Aberdeen City
Dundee
Edinburgh
Dumfries and
Galloway
E Dunbarton
E Lothian,
Midlothian
659
207
21
550
132
29
342
81
0
5
137
36
8
59
44
0
1
3
12
4
56
615
207
20
547
120
25
285
Falkirk
Fife
Highland
Inverclyde 14
North Lanarkshire 26
37
101
455
8
21
115
8
7
9
2
273
3
1
28
102
180
0
25
Orkney 78
Perth and Kinross 293
Scottish Borders
Shetland
246
22
Stirling
Western Isles
WoSAS
Scotland
115
98
883
4294
49
30
46
15
30
42
256
945
1
6
48
7
1
42
21
531
Table 2: number of projects at each stage of OASIS by HER
77
287
198
15
114
56
862
3763
2
0
0
1
0
0
1
1
1
0
2
0
4
0
0
4
0
6
22
532
207
15
17
225
81.03
100
71.43
409 74.55
84 63.64
58.62
66.08
There is no HER provision for Inverclyde Council
Table 2 presents the numbers of projects at each stage of the OASIS workflow by HER. The table highlights the percentages of record validated by each HER. The figures have been adjusted from previous reporting periods to exclude projects which have not been submitted by contractors.
19
80
65
54.05
80.20
14.29
3
16
0
69.23
28 35.90
257 87.71
148 61.79
0 0
80
14
73.04
14.29
600 68.63
2796 65.63
4

250
200
150
100
50
0
Aberdeenshire, Angus and Moray
Aberdeen City
Dundee
Edinburgh
Dumfries and Galloway
E Dunbarton
E Lothian, Midlothian
Falkirk
Fife
Highland
Inverclyde
North Lanarkshire
Orkney
Perth and Kinross
Scottish Borders
Shetland
Stirling
Western Isles
WoSAS
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
With contractor To be validated by HER To be edited by HES Signed off
Figure 3: the proportion of records at each stage of the OASIS workflow
Figure 3 shows the proportion of records at each stage of the OASIS workflow. There is a disproportionate emphasis on those HERs where there have been a small number of projects reported.
During the reporting period there was a concerted effort to clear the backlog of records awaiting validation at John Sinclair House (figure 4).
Awaiting HES validation
Figure 4: OASIS records awaiting validation by HES by month.
5

File transfers by
OASIS
Reports not yet registered
768
Reports sent by other means
436
Reports attached to
OASIS form
Number of
OASIS records signed-off
3091 2796
14 th Oct 2015
23th Apr 2015
14th Oct 2014
592
572
433
414
2968
2655
2456
2266
2nd May 2014 574 390 2379
Table 3: Number of Grey literature reports submitted via OASIS.
2098
The figures provided in table 3 include reports working their way through the system but have not necessarily been signed-off yet.
An information session was held at for post-excavation staff at AOC archaeology group covering both the main OASIS form and the Radiocarbon submission form..
Including curators, there are now 101 registered users for OASIS in Scotland – an increase of 5 from the previous reporting period. At least some of the new users (have registered so that they could submit applications through the radiocarbon database.
6