2015 APPLICATION
Request for Proposals
For The
Management for the Betteravia Child Care Center
On behalf of:
The County of Santa Barbara
Cover Sheet
This cover sheet must be attached to each proposal. Please type or print clearly.
Name of Organization:
Street Address or P.O. Box:
City, State, and Zip:
Telephone:
Fax Number:
Contact Person:
Title:
E-Mail Address:
Date of Submission:
Signature of Authorized
Representative:
I. EXECUTIVE SUMMARY
Provide your organization’s mission statement and an executive summary of the
resources, experience, and corporate culture.
II. QUALIFICATIONS/BACKGROUND OF OPERATOR
A. Operator Information and Background
1. Provide a copy of your organization’s most recent annual report.
2. Provide the number of years you have been in business.
3. Describe your company’s culture.
B. Qualifications and Experience
1. Describe your approach to and experience with:
a. Child care for infants, toddlers and preschoolers
b. Operating child care in a building not owned by you
c. Employer-sponsored child care
d. Comprehensive services
e. Financial Support for families
f. Service collaboration with other agencies
g. The Santa Maria community
h. Local government
2. Describe your commitment to and experience with the operation of high-quality
programs, as defined by NAEYC accreditation and Santa Barbara County’s
Preschool and Child Care Quality Counts Quality Rating and Improvement
(QRIS) system.
3. If you currently manage at least two child care sites, or if this center would be
your second site, please describe your approach to, and experience with,
managing multiple sites.
4. Describe the qualifications of the leaders within your organization who provide
expertise in child care operations and programming. Provide a company
organization chart.
C. Relationships
1. Describe the resources your organization will offer to COSB to enable the County
to realize the maximum value of the center.
2. Provide 3 client references, including the name, address, and phone number for
each contact.
III. CENTER OPERATIONS
A. Customization of Services
1. Describe the range of services your organization offers, and your approach to
developing customized, creative, responsive services and child care options for
COSB.
B. Center Transition, Operations, and Support
1. Describe your proposed plan for success in assuming management of the Center,
including a preliminary timeline for the transition of the center.
2. Describe your organization’s systems of center oversight and program
management.
C. Program/Curriculum
1. Describe your program, and how it would be implemented in the center. Include
any ancillary programs that your organization may provide.
2. How does your program ensure that the needs of individual children are being
met? Include in your response your approach to providing care to children with
special needs and/or diverse backgrounds.
3. How does your organization measure the success of your programs? Include in
your response any data your organization has collected regarding the success of
children graduating from your programs.
IV. PARENTAL INVOLVEMENT, COMMUNICATIONS, AND
MARKETING
A. Parent Communications and Involvement
1. Describe how your organization encourages and supports parental involvement in
your centers, and your methods for maintain and assessing parent satisfaction.
Please include the results of any recent parent surveys.
B. Marketing
1. What will be your marketing efforts if you assume management of the Center?
2. Describe your expertise in internal and external marketing of the program; include
in your description examples of successful marketing activities.
3. Describe techniques you will use to ensure that enrollment does not suffer during
the transition.
V. CENTER STAFF
A. Recruitment, Screening, and Retention
1. Describe your organization’s plan for transitioning and retaining the center’s
existing employees, should they decide to stay.
2. Describe your approach to recruiting and screening potential center staff, should
this be necessary.
3. Describe your training programs and approach to providing opportunities for
professional growth for center staff.
4. Describe your organization’s initiatives to retain center staff; include your
organization’s staff retention rates for centers under your management and how
this rate is calculated.
5. Describe your approach to staff diversity.
6. What systems do you have in place to assess center staff satisfaction?
B. Compensation and Benefits
1. Describe your compensation and benefits packages; provide a detailed description
of the benefits provided to center staff.
2. Describe how your organization ensures adequate staffing when classroom staff
are ill or on vacation/leave.
VI. RISK MANAGEMENT & QUALITY ASSURANCE
A. Risk Management
1. Describe your approach to risk management and specify monitoring tools and
reporting procedures used by your organization.
2. Describe the systems used by your company to ensure compliance by all licensing
and regulatory agencies, including your response to correct deficiencies and noncompliance.
3. How do you protect each child from communicable diseases while at the center?
B. Quality Assurance
1. Describe systems and specific monitoring tools in place to measure your
company’s success in delivering high quality services.
VII. INSURANCE COVERAGE
A. Describe the insurance coverages provided by your company, including identification
of your insurance carrier.
VIII. FINANCIAL INFORMATION
Program Assumptions: Please identify the classroom configurations upon which all operating
budgets are based for this RFP:
Center Capacity & Classroom Configuration
Age
Infants
Toddlers
Preschoolers
Total
Capacity
% of Total
Staff-Child Ratios
Group Sizes
#
#
#
#
#%
#%
#%
100%
1: #
1: #
1: #
#
#
#
A. Financials - Provide evidence of your organization’s financial stability.
B. Provide a proposed transition budget for assuming management of the center
outlining costs using the following format. In addition, provide detailed narrative
descriptions of each line item included in the transition budget.
Transition Expenses
Personnel Expenses
Recruitment
Staff Training and Orientation
Marketing and Communication
Travel and Out-of-Pocket Expenses
Subtotal Transition Expenses
$
$
$
$
$
$
C. Provide a summary of any recommended changes to the center’s current operating
plan, which are reflected in your company’s proposed budgets.
D. Operating Budgets: Provide a three-year operating budget for the COSB program.
E. Detailed Budget Narrative: A detailed budget narrative should also be provided that
includes the following:
1. Parent fees by age group presented in the following table format.
Proposed Monday-Friday Tuition Rates
Age Group
Infants
Toddlers
Preschool
Based on 9-Hours per Day; Full day/fully week equivalent
County employees
Community
Weekly
Monthly
Weekly
Monthly
$
$
$
$
-
2. Proposal for provision of financial assistance to a portion of the parents. Please
include any proposed: Alternative Payment, CalWORKs, or other 3 rd party
subsidies; partnerships with other subsidized child care vendors; and self-funded
or other scholarships. Identify the number or percentage of children projected to
be subsidized by each.
3. Number of full-time equivalents (FTEs) teaching staff, broken out by month and
by age group at the current level of enrollment.
Age Group
Infants
Lead Teacher
Teacher
Assistant Teacher
Toddlers
Lead Teacher
Teacher
Assistant Teacher
Preschool
Lead Teacher
Teacher
Assistant Teacher
Total
Months Following Transition
Month 12
Month 24
Month 36
4. Anticipated salaries and wages by position. Include detailed information on the
staffing levels that have been assumed in the proposed budget. Positions listed
are included for thoroughness only – all are not required to be utilized.
Full-Time Equivalent Staffing Configuration
Position
Director
Assistant Director
Program Coordinator
Administrative Assistant
Cook
Lead Teacher (Core Program)
Teacher (Core Program)
Assistant Teacher (Core Program)
Additional Bonuses (as applicable)
Annual/Hourly Pay Rate
(Year 1 )
$0 Annually (+ any Bonus)
$0 Annually
$0 Annually
$0 Annually
$0 Annually
$0 Per Hour
$0 Per Hour
$0 Per Hour
$0 Non-Director Bonuses
Average Teacher Wage (per Hour)
$0
Total Staff FTE’s
FTE
Staff
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Percentage
in Ratio
0%
0%
0%
0%
0%
100%
100%
100%
0.0
5. Anticipated benefits and payroll taxes.
6. Anticipated food costs.
7. Other financial assumptions for each expense line item.
8. Any in-kind contributions included in your budget that are to be provided.