Welcome Cheer Administrator! Thank you for volunteering for this important job. The role of a Cheer
Admin is to regularly communicate squad and league information to parents, and be the point of contact
for questions. The Cheer Admin also coordinates parties and events for their squad. In short, you are
Information Central for your cheer squad!
How to Get Information:
The Panther website (www.pantherjrfootball.org) is updated regularly and is an excellent source for
information. The Bill George website (www.bgyfl.org) is the official source for game schedules, scores,
and play-off information. Maps to away fields are also available on the Bill George site.
Email is the primary source of communication from the Panthers. Please encourage parents to join our
email list. See the ‘Join Our Mailing List’ section on the home page of the website. Enter an email
address and click the Subscribe button. You will receive an email with a link to confirm the subscription.
If Panther emails are not being received, please check your email Spam folder.
‘Like’ the Panthers on Facebook!
with pictures from events.
Information posted on the website is also posted on Facebook along
Follow Us on Twitter to receive text messages to your mobile phone when information is posted on the
website and Facebook. It is especially helpful to receive these alerts in the event practice is canceled due
to inclement weather.
Links to our Facebook and Twitter pages are on the front page of the website. You will need your own
Facebook and Twitter accounts to access them.
The Downers Grove Park District may close grass fields in the event of inclement weather. The Park
District Hotline (630-223-4092) will be updated by 3PM that day.
Cheer Admins will also receive alerts from Panther Board members regarding events and special
announcements. Please pass these along to your parents.
Cheer Admin Jobs:
Prior to first regular game of the season:

Make weekly assignments for parents to bring after game snacks, if applicable for your squad.

Prepare and distribute to parents a document that outlines the regular season schedule and after
game snack schedule. Two document templates are included (one that includes after game
snacks; one that does not include snacks).
Weekly:

Please send parents an email each week to confirm the game details. A sample weekly email is
included. Please include the day, time and location of the game, and who is responsible for after
game snacks, if applicable.
Panther Events & Squad Parties:

Please coordinate squad parties, including Parent Appreciation (formerly known as Homecoming)
and End of the Season party. Get parents involved by soliciting for volunteers to form committees
to plan the parties.

Parent Appreciation will be scheduled on a weekend when the majority of Panther teams play at
home (weekend TBD). Prior to the game, parents will line-up on the 30 yard line. Cheerleaders
will be announced one at a time. As the cheerleader’s names are called, they will run to their
parents and present them with a gift that is supplied by the Panthers. After the game, it is
customary for each squad to have a party, usually at Doerhoefer. The costs for the Parent
Appreciation party are the responsibility of each squad. More information about Parent
Appreciation weekend will be forthcoming.

Panther Game Night is our big fundraising event of the season. The event is October 8th,
6-11PM, at The Clubhouse at Orchard Brook (across from Good Samaritan Hospital in Downers
Grove). This is an adults-only event that includes a trivia contest, silent auction, raffles, and door
prizes. Beer, wine, and soft drinks will be available to purchase. Tables of eight are $80
(individual tickets are also available for $10 each). Bring snacks to share with your table.
Each cheer squad is asked to put together a ‘basket’ of donated items for the silent auction. Many
squads pick a theme for their basket. Last year, some themes were date night, spa day, and
tailgating. Please ask your parents to solicit local businesses for donations. Please impress upon
your parents we are not looking for them to spend money on items, but to help by gathering
donations. Included is a copy of our tax-exempt letter as well as sample wording for a solicitation
letter.
The cheer squad whose basket nets the largest profit at Game Night will receive a party at Odyssey
Fun World in Naperville!

For the End of Season Party, the Panthers will provide $12 per cheerleader. No monies will be
distributed until all uniforms have been returned for your squad.Other important things to note:
Synthetic turf game field at Doerhoefer Park. Please review the following rules with your parents and
cheerleaders:
-
Water is the only drink allowed on the game field; Gatorade or other sports drinks should not be
consumed on the game field.
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No gum on the game field.
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Pets are not allowed inside the fence that surrounds the game field, including the stands.
Medical Information. If a cheerleader is injured, the family’s insurance is primary and league insurance
is secondary. In the event of an injury, please contact Kathy Johnston (630-215-5767) or Steve Lowery
(630-849-3214) as soon as possible. We are required to notify Bill George within one hour of an injury
that occurs during a game. You will be provided with Injury Forms that must be completed in the event of
injury.
Code of Conduct. The Panthers have developed a Parent’s Code of Ethics and Zero Tolerance Policy.
These policies have been written to reinforce the Bill George by-laws, and each family signed-off on them
at registration. The policies are to be strictly enforced by all Panther coaches. Please note the football
head coach will be held responsible for the behavior of players, cheerleaders, and spectators during a
game. If a league referee deems behavior to be inappropriate, the head coach may be ejected from the
game and subject to further penalty by Bill George. Please assist your coach with enforcing these policies.
Lost Equipment. On occasion, pieces of a uniform are lost or misplaced. If this happens, please email
our equipment managers at cheerequipment@pantherjrfootball.org. They will make arrangements to
replace the lost uniform. Uniform replacement fees are listed on the website. Is this applicable?
Where to Get Help?
If you need help, there are several Panther Board members who can assist you. For general operational
questions, please contact treasurer@pantherjrfootball.org. Questions relating to events may be referred
to events@pantherjrfootball.org.