Berea College Grant for Graduate School Travel, Application & Testing Fees
Limited funds are available to assist qualified juniors and senior students with the costs of applying to and visiting leading graduate or
professional schools and\or for application fees for graduate-school preparation tests (Praxis, etc.) and entrance exams (GRE, GMAT,
PCAT, MCAT, etc.). The purpose of these funds is to encourage and enable students to consider and prepare for enrollment in the
nation's best graduate and professional programs that are located some distance from Berea. Travel grants ordinarily are not available
for visits to most regional state universities or to schools that do not require an overnight stay.
The maximum award per student is $550 for all travel grants and application fees. The amount of grant money available each year is
limited and will be disbursed until the funds are exhausted for the current fiscal year.
Completed applications should be returned to Becky Grandgeorge, Administrative Assistant in the Center for Transformative
Learning, 308 Bruce-Trades Bldg. It may be mailed to CPO 2198. Please note that it can take at least a week to process an
application, so it should be submitted well in advance of graduate-school deadlines.
Eligibility
1. Applicants must be enrolled at Berea currently and be classified as juniors (if applying for test preparation fees) or seniors (if
applying for test preparation or application fees, or travel grants to visit a graduate school). The grants are available to all degree
candidates who meet the academic requirements, regardless of citizenship.
2. Preference is given to those who demonstrate qualities indicating probability of success in advanced study. While grade point
average (GPA) is not a guarantee of personal success, it is a clear factor in admission to post-graduate baccalaureate study. For
these reasons, to qualify for a grant, a student should possess
 a GPA of 3.00 or higher in his or her major, and
 must not be on either labor or academic probation.
If your GPA is less than 3.00, you must include a letter of support from your academic advisor. One of the most important
considerations is the rigor and challenge of the graduate or professional school being considered.
3. The applicant must be seeking an advanced degree, e.g., masters or doctorate, not just licensing or certification.
Guidelines for Graduate School Application Fee Grants and Test Fees (Complete pages 2 and 3 of the application.)
Generally, grad school application fees and test fees are paid online in the Center for Transformative Learning. In some cases, the
student has used his/her own funds to pay these fees and will request reimbursement. Bring a copy of the receipts from the school to
the CTL and a check request will be processed for the reimbursement. (See the top of page 3 for details.)
Guidelines for Travel Grants (Complete pages 2, 4 and 5 of the application.)
1. The graduate or professional school(s) to be visited must be at least 100 miles from Berea and the applicant's home residence,
as listed in official College records, and the program for which the student is applying must be nationally accredited. (Note:
University of Louisville is 114 miles from Berea; University of Cincinnati is 122 miles).
2. The trip must involve a stay of one night, but not more than two, and must include an interview with a departmental or institutional
representative at each school visited. With the application form, the applicant must provide a copy of a letter, FAX or e-mail
communication from a representative of the institution(s) being visited indicating the date and time of the interview. Costs
to be covered by a travel award are limited to lodging, food, and transportation.
3. Upon approval, travel awards will be made by direct deposit into the student’s individual bank account. An expense report of the
use of the monies must be turned in within 15 days of returning to campus. Original receipts for expenses must be supplied.
Award recipients who do not turn in an expense report will have the amount of the award charged to their student accounts.
4. Travel grants will not be awarded on a reimbursement basis. Trips must be arranged prior to applying for a grant. Students will
not be reimbursed for graduate school visits already made. For graduating seniors, no grants will be awarded for travel during the
two weeks before the last regular day of classes, and any expense reports and refunds due must be submitted two weeks before the
last regular day of classes.
Berea College
Application for Graduate School Visits, Preparation or Entrance Exams, & Applications Fees
Name ___________________________________________________________ ID# ______________________________
CPO _________
Phone______________________
Classification ______________
Major 1 __________________________________________ Major 2 __________________________________________
Major GPA ___________
Date of graduation from Berea ___________________________________________________
Home address (Street, City, State, Zip, Country if outside US) __________________________________________________
___________________________________________________________________________________________________
___________________________________________________________________________________________________
ANSWER THE FOLLOWING TWO QUESTIONS REGARDLESS OF THE TYPE OF GRANT REQUESTED:
1) What do you plan to do after you complete graduate study? Please describe specific intentions concerning your
professional aspirations including what job(s) you wish to hold in the future.
2) What course of study do you plan to follow at each school to which you plan to visit or apply? Include the degree or
degrees to be earned, if known.
College or University
Program and Degree Applying To
(Page 2—Revised 1/13)
Years to Complete
Graduate School Application or Entrance Exam Fees
Please fill out the form below if you are applying for funding for graduate school applications or entrance exam fees
(GRE, GMAT, etc.). Fees are normally paid online in the Center for Transformative Learning using one of our computers
for security concerns. If for some reason you need to pay the fee yourself and seek reimbursement from the Center, you
must receive permission from the James Atkinson, Director of Career Development, (james_atkinson@berea.edu)
before paying the fee. If you do not seek permission, reimbursement is not guaranteed.
Below please indicate whether this application is for a graduate school fee or entrance exam (GMAT, GRE, etc.) fee, and
list the amount you are requesting.
GRADUATE SCHOOL APPLICATION FEE
Graduate School
Due Date of Application
Amount
Amount Granted
$
$
$
$
$
$
$
$
$
$
$
$
ENTRANCE EXAM APPLICATION FEE
Testing Organization
Student to be reimbursed?
Cost of Test
Amount Granted
$
$
$
$
$
$
$
$
By my signature, I authorize the Center for Transformative Learning to secure necessary information from College
records about my academic, social, and financial need status. I have read the guidelines and agree to be bound by them.
Signature
______________________________________________________
Date ___________________________
.......................................................................................................................................................................................................
Office Use Only:
Probation _____
Approved ____yes ____no
(Page 3—Revised 1/13)
Graduate School Travel Application
Complete this section and sign below if you are applying for a grant for travel.
Please attach copies of correspondence regarding the scheduled interview(s) or visit.
School
City/State
Dates of Visit
Amount
Expenses
Airfare
Is this an actual quote from the airline (yes/no)?
Ground Transportation
Indicate bus, personal car, collage vehicle, etc.:
Lodging (specify hotel or other type of lodging):
Amount per night w/tax $
# of nights:
Meals
Amount per meal $
# of meals:
$
$
$
$
TOTAL EXPENSE BUDGET: $
Amount
Resources
Family or personal savings
$
Financial aid (loans, special scholarships, etc.)
$
Other resources (be specific)
$
TOTAL RESOURCES: $
Expenses – Resources = TOTAL AMOUNT REQUESTED
$
Have you received funds from the Graduate School Grant fund in the past? Yes ____ If yes, how much?_____ No_____
If you have additional information you think might be helpful, please include it here:
By my signature I authorize the Center for Transformative Learning to secure necessary information from College records
about my academic, social and financial need status. I have read the guidelines and agree to be bound by them. If I fail to
file a travel expense report within 15 days of my return, I will be responsible for repaying the entire amount.
Signature
______________________________________________________
(Page 4—Revised 1/13)
Date ___________________________
GRADUATE SCHOOL VISIT GRANT
TRAVEL EXPENSE FORM
Instructions. Complete this form after you have made your visit to the graduate school.
1. List each expense separately.
2. Attach original receipts.
NAME
B00
DATES OF VISIT
SCHOOL(S) VISITED
DATE
EXPENSE DESCRIPTION
AMOUNT
TOTAL EXPENSES $
Signature
Date
Return form and receipts to the Center for Transformative Learning, Career Development Office,
308 Bruce Trades Building no later than 15 days after the travel date.
(Page 5—Revised 1/13)