Exam information
1. Exam periods and exam chances
Per academic year there are 3 exam periods: January – June - August/September
Per academic year you have 2 exam chances per course
In January and June you have a first chance to pass a course, August/September is your second chance. For
June and August/September, you need to register digitally via Toledo. You will receive notification of this
registration period through the ad valves both electronically and at the entrance of the Hermes building.
You can then choose for which exams you wish to register. If you choose not to take a certain exam in January
or June, you lose one exam chance and you automatically postpone the second chance exam until
August/September.
After registering for your exams, you will be able to print your exam card. The lecturer will sign this card to
confirm your attendance at the exam. It is very important that you have it signed at each exam!
2. Problems during the exams
You can contact the ombuds service when you cannot participate in an exam you registered for. Be aware that
you need to contact them BEFORE the exam takes place. You can also contact them in case of other
difficulties. You can only contact them via telephone (only direct conversation – no voicemail messages nor
SMS!) or if you go to their offices in T’Serclaes on the first floor. Emails do not count as notification of absence
for an exam.
Telephone:
-
During the week (8h-18h30): 02/210.13.19
During the weekends (Saturday 8h-9h and Sunday 20h-21h): 0496/998391  only for urgent matters!
3. Master exam results
Master results at HUB are either a pass/fail quotation or a grade out of 20. If you obtain a pass or ≥ 10/20 you
can pass a course and obtain a credit. Your exam results will be announced via Toledo. The date and hour as of
when they are available will be communicated to you through the ad valvas.
4. Preparatory exam results (only for 30 ECTS prep programme!!!)



10/20: credit
8/20 or 9/20:
 Retake (2nd exam chance)
 Tolerate:
 Only for 8/20 or 9/20
 Only if study efficiency ≥ 50%
 Up to a maximum of 10% of the total amount of SU of the whole programme minus
exemptions : prep 30 ECTS: 1 course of 3 ECTS can be tolerated
≤ 7/20: retake (2nd exam chance)
5. Retake exams
If you failed an exam (fail or <10/20) or did not take part in an exam in January or June, you have a second
chance in August/September to retake the exam. If you pass the course, you obtain a credit.
If you passed an exam but are not happy with the result, you can retake an exam. For this procedure you need
to contact student administration department within 24 hours after your results have been posted.
6. Feedback exams
Lecturers’ feedback:
After your results are posted, you are able to have a look at your exam and talk to your lecturer about it. You
can compare expected answers with your answers, you can discuss your study method etc. However, your
grade is not up for discussion. You can only see how you obtained a certain grade and discuss what can be
done differently should you need to retake the exam. You need to register digitally for these feedback sessions
on student.hubkaho.be the same day the exam results are posted.
General feedback:
The study path coaches are also always available to discuss your overall results and study planning and study
method. Please contact Krista Van Winkel (02/210.88.23) should you wish to do so.
7. Graduation
If you obtained a minimum of 10/20 or a pass quotation for all programme courses, you can graduate and
obtain a Master of Science degree.
Class of honours
On your degree a class of honours is mentionned:
-
Sufficient, if you obtain a weighted exam score of less than 68%
Distinction, if you obtain a weighted exam score of at least 68%
Great Distinction, if you obtain a weighted exam score of at least 77%
Greatest Distinction, if you obtain a weighted exam score of at least 85%
Greatest Distinction with the felicitations of the Exam Commission, if you obtain a weighted exam
score of at least 90%
8. Re-registration
You can re-register for the same degree programme and the same courses for a second time. If you failed a
course after two years of registering for the course, you can register for a third time if your cumulative study
efficiency at least 50%. If your cumulative study efficiency is less than 50% you will be denied to re-register for
one year. If you fail the course after three years, the fourth time of registration will be denied for five years.
(Cumulative study efficiency = study efficiency over x years = acquired credits in x years/all study units
registered for in x years)
All official procedures can be found in the Education and Exam regulations on student.hubkaho.be.