APPENDIX 4
APPOINTMENT OF A NEW LEO LECTURER III
Last Updated August 2015
Pool Report Guidelines
1. Complete the top section of the LSA Pool Report. Be sure to include the LSA position number
AND the job requisition number. The job requisition number is obtained from eRecruit when the
faculty position is posted. Both numbers are required on the LSA Pool Report.
Positions for which a waiver of posting has been obtained (i.e., person specific hires) should still
have a completed LSA Pool Report. Both the waiver and the approved LSA Pool Report should
ultimately be submitted with the dossier for EC approval and to Deb Erskine with the appointment
paperwork.
2. Candidates Selected for Campus Visit - Complete this information including name, ethnicity,
and gender (where known) for all candidates brought to campus for consideration.
3. Other Candidates Selected for Off-Campus or Telephone Interview Only - Complete this
information including name, ethnicity, and gender (where known) for all candidates interviewed
without a campus visit.
4. Summary of Applicant Responses to Gender/Ethnicity Survey - Complete gender and
ethnicity information based only on those faculty applicants who respond to the LSA
gender/ethnicity survey.
a. Send an email to facsurvey@umich.edu to obtain URL for survey. One of the Associate Dean’s
Executive Secretaries will e-mail you the URL link once the survey has been created to be included in
your communication to all the applicants.
b. Send e-mail reply to all faculty applicants acknowledging receipt of their application materials and
inviting them to complete the voluntary gender/ethnicity survey. Include the URL in the communication.
c. Once the unit decides which candidates they would like to bring to campus for an interview, send an
email to facsurvey@umich.edu and request a summary report of the survey responses. It is important
to include the job requisition # and your unit’s name when requesting the survey results. One of the
Associate Dean’s Executive Secretaries will e-mail the survey summary to the unit for completion of
page 2 of the LSA Pool Report.
d. Using the survey summary report, complete the Summary of All Applicant Responses to
Gender/Ethnicity Survey section on page 2 of the LSA Pool Report.
e. Anticipated turnaround from the Dean’s Office is ½ working day or less for steps a. and c. above.
5. Summary of All Applicants – Complete this section based on the total number of applicants who
applied for the position. Candidates who did not respond to the survey should be categorized as
“unknown”.
6. Other Information about the Search – Complete the information regarding gender and ethnicity
of the search committee and the name and contact information for the search committee chair.
7. Submit the completed LSA Pool Report via e-mail to the Associate Dean’s Executive
Secretary for review and approval by the Associate Dean prior to arranging for any campus
visits.
LSA Pool Report
Sample Email Asking LEO Lecturer III Applicants to Complete the
Race, Ethnicity, and Gender Survey
Dear Applicant:
Thank you for your interest in the LEO Lecturer III position in the [insert unit name] at the
University of Michigan. We appreciate your taking the time to apply for this position.
The University of Michigan is an equal opportunity/affirmative action employer that
encourages women and minorities to apply for positions. The University is required by
Federal law to request and maintain the following data on applicants for employment: race,
ethnicity, and gender. This data provides the University and the Federal government with
information necessary to monitor the University’s compliance with equal opportunity and
affirmative action reporting requirements.
In support of this commitment, we invite you to complete and submit the following
survey. Your responses are strictly voluntary and will be anonymous. The information you
provide will be used only in conjunction with our equal opportunity and affirmative action
reporting requirements and will not be considered in the employment decision.
Begin survey by clicking on the following link:
(Insert URL provided by Dean’s Office)
Sincerely,
FOR LEO LECTURER III HIRING ONLY
LSA FACULTY POOL COMPOSITION REPORT
Department____________________________________
Name of Position________________________________
LSA Position Number____________________________
Job Requisition Number__________________________
Date of Submission______________________________
This form is to be completed for all Lecturer III appointments in an LSA unit. The form is used to
assist LSA in analyzing its recruitment and selection procedures to ensure that equal employment
opportunity is available to all persons, regardless of gender or minority status, and that its recruitment
and selection procedures do not adversely impact women and minorities.
The Pool Report must be submitted electronically to facsurvey@umich.edu for approval once
candidates are selected for campus interviews but before the campus visits are scheduled.
Candidates Selected for Campus Visit:
Name
Ethnicity*
Gender
Comments
Other Candidates Selected for Off-Campus or Telephone Interview Only:
Name
Ethnicity*
*See next page for categories used by the University
Gender
Comments
Summary of Applicant Responses to Gender/Ethnicity Survey:
*Categories listed are in compliance with U.S. Department of Education requirements for racial and ethnic data reporting.
Total
Gender
Responses
# Race Not
indicated
# 2 or More Races
# of White
# of Hispanic or
Latino
#of Native
Hawaiian or other
Pacific Islander
# of Black or
African-American
# of Asian
# of American
Indian or Alaska
Native
Gender
Male
Female
Gender
Unknown
Grand
Total
Summary of All Applicants:
Total number of applicants who applied for the position:
Number of applicants who responded to Gender/Ethnicity Survey:
Gender Summary of Applicants: (Total should equal total number of applicants)
Male
Female
Unknown
Total
Ethnicity Summary of Applicants: (Total should equal total number of applicants)
Underrepresented Minority
Non-Minority
Unknown
Total
Number of Protected Veterans
Number of Individuals with Disabilities
Other Information about the Search:
Composition of Search Committee: # of Minority______ # of Non-Minority _______
# of Female_______ # of Male_______
TO BE COMPLETED BY CHAIRPERSON OF SEARCH COMMITTEE
Signature: _______________________________________________________________
Printed Name: ____________________________________________________________
Email & Phone Number: __________________________________________________________
TO BE COMPLETED BY DEAN’S OFFICE
Approved:________________________________________________ Date: ________________
Divisional Associate Dean
Revised Form Approved: ____________________________________ Date: ________________
Divisional Associate Dean
Enter # of authorized reimbursements for campus visits: _________
SAMPLE
Total
Gender
Responses
# Race Not
indicated
# 2 or More Races
# of White
# of Hispanic or
Latino
#of Native
Hawaiian or other
Pacific Islander
# of Black or
African-American
# of Asian
# of American
Indian or Alaska
Native
Gender
Male
1
1
2
1
7
7
2
5
26
Female
1
1
1
1
8
12
3
6
33
Gender
Unknown
1
0
1
1
7
0
0
5
15
2
4
3
22
19
5
16
74
Grand Total 3
Underrepresented Minority: 32
Non-Minority: 21
Number of Protected Veterans: 0
Number of Individuals with Disabilities: 0
SAMPLE POOL REPORT SCENARIO: 100 APPLICANTS
74 RESPONSES TO SURVEY
EXAMPLE FOR FILLING OUT POOL REPORT
To calculate the unknown value for the "Gender Summary of Applicants" on the pool
report take the total number of applicants minus male and female totals.
Example: 100 (total number of applicants)
-26 (total number of males from survey)
-33 (total number of females from survey)
Equals:
41 (unknown value)
To calculate the unknown value for the "Ethnicity Summary of Applicants" on the pool
report take the total number of applicants minus the underrepresented minority and
non-minority totals.
Example: 100 (total number of applicants)
-32 (total number of underrepresented minority form survey)
-21 (total number of non-minority from survey)
Equals:
47 (unknown value)