Michigan Association of Governmental Employees
Board of Directors Meeting
Best Western Plus Hotel and Conference Center, Lansing
May 5, 2012
Present:
Alan Quattrin, President
Ann Sanders, Secretary-Treasurer
Karilyn Sanders, Past President
Michael Herendeen, 1st Vice Pres.
Michael DeShambo 2nd Vice Pres.
District
1
2
3
4
5
6
7
8
9
Director
Kay Hiltunen
Keena Jones
Scott Nicewander
JoAnne Cripps
Deputy Director
Douglas Barry
Mark Krupiarz
Brent Mitchell
Cathy Babbidge
Richard Koch
Brody McClellan
Margaret Shultz
Michael Woodward
Thomas Welch
Judy Pigg-Behrendt
Olivia Bruce
Maria Perez
Staff/Guests: John DeTizio, Thomas Brott
Excused: Georgia Green, District 5 Director and Brant Wimbush, District 9 Deputy
Director
CALL TO ORDER: The meeting was called to order at 3:15 p.m. and roll was called by
Sec/Treas Ann Sanders who announced that a quorum of the Board was present.
PRESIDENT'S REPORT: President Quattrin welcomed all the Board members and
stated this would be a quick meeting to address issues on the agenda.
DISTRICT REPORTS: All Districts provided written reports.
APPROVAL OF MINUTES:
MOTION: Made and seconded to approve the Board minutes of January 28,
2012. Motion carried.
APPROVAL OF BOARD MEETING DATES: President Quattrin requested approval of
the first two Board meeting dates and locations. The remaining meeting will be planned
and approved when we know if the membership approved the changes to the
Constitution & Bylaws.
Board Meeting Minutes
May 5, 2012
Page 2
10 a.m. September 29, 2012 at Comfort Inn, Mt. Pleasant
10 a.m. January 12 at the Lexington Lansing Hotel
MOTION:
Made and seconded to approve the proposed meeting dates and
locations. Motion carried.
Executive Committee meetings will be scheduled as needed.
APPROVAL OF COMMITTEE CHAIRS:
following committee chairs:
President Quattrin requested approval of the
Compensation, Retirement and Legislation Committee: Michael Herendeen
Constitution & Bylaws Committee: Lori Simon
Finance: Ann Sanders
Membership and Public Relations: Keena Jones
Nominating and Resolutions: Karilyn Sanders
Ad-Hoc Committees: Human Resources – Michael DeShambo
MOTION: Separate Motions were made and seconded to approve the
committee chairs as listed. Motions carried.
To be determined later: General Council Committee Chair
APPROVAL FOR PRESIDENT TO ASSIGN RESOLUTIONS TO COMMITTEES:
MOTION: Made and supported to approve the assigning of the resolution to
the proper committee by the MAGE President. Carried.
APPROVAL OF TRAVEL RATES:
President Quattrin requested that the Board approve the proposed travel regulations and
rates which were updated to mirror the state rates per MAGE policy effective May 7, 2012:
Mileage per mile
Breakfast
Lunch
Dinner
Hotel (plus tax)
Rate
.555
$ 7.25
$ 7.25
$16.50
$65.00
Select Counties Rates
$ 8.75
$ 8.75
$21.00
$65.00
Board Meeting Minutes
May 5, 2012
Page 3
MOTION: Made and seconded to approve the travel regulations and revised
rates; new rates effective 5/7/12. Motion carried.
APPROVAL OF CONTRACTS: Secretary-Treasurer, Ann Sanders requested approval to
accept the contract for lobbying services with Capitol Services, which contains no increase
over last year.
MOTION:
Made and seconded to approve the Capitol Services contract for
FY 12/13. Carried.
Secretary-Treasurer Ann Sanders requested approval of the contract with McCartney and
Company to conduct either a review or an audit for fiscal year end 6/30/12 and file the IRS
990 form. Cost for an audit would be $5,200 plus $725 for the 990, whereas the cost for a
review is $2,000 less.
MOTION:
Made and seconded to approve the McCartney and Company
Contract, for a review of year-end 6/30/12, and filing of the IRS form 990.
Carried.
Human Resources Committee: The Human Resources committee has met and reviewed
the
Staff salaries. The committee noted staff does not receive regular step increases, and that
none are at the top of their pay ranges despite the fact that all except one have worked
for
MAGE for more than 20 years. It has been an extended period of time since their last raise.
The committee will also be looking into the position descriptions for possible changes in
the
upcoming year. Therefore the committee is recommending a 5% pay increase for all
employees.
MOTION: Made and supported to approve a 5% pay increase for all MAGE
staff to be effective July 1, 2012. Motion carried.
NEW BUSINESS:
PROPOSED BUDGET: A preliminary proposed budget was included in the Board packets
for review and approval (attachment #1). This budget is based on 1,150 members,
includes the dues increase as of 10/1/12, the staff salary increases but does not include
General Council expenses this year. This budget may be revised slightly, but should be an
overall good picture of our expected expenses this year unless the resolution is not ratified
to change to a 2 year cycle for General Council. President Quattrin noted that this budget
includes$4,000 more for the President’s expenses this year because he is requesting the
Board to consider giving him a stipend of $500 per month. This year’s President’s
Expenses budget was $8,000 and as of the
Board Meeting Minutes
May 5, 2012
Page 4
end of General Council only $5,000 of that was spent. It is estimated that there will be at
least $2,000 of the budgeted amount remaining at the end of the year. President Quattrin
explained that he spends a significant amount of time representing members, attending
meetings and various other administrative tasks, which takes considerable time away from
his family. MAGE will not have to worry about payroll taxes, etc. as he will just be issued a
1099 and will pay his own taxes. The Board discussed the issue of paying a president most
agreeing that if approved this should not be precedent setting.
MOTION: Made and supported to approve the budget proposed with a
stipend for the President of $500 per month. Carried.
North Central Erie Conference for 2012. This OPEIU conference is typically attended
by the MAGE President, John DeTizio, and one other member. OPEIU will recompense
MAGE $1,200 towards the travel expenses for this meeting. This year he is suggesting
that MAGE send himself and John DeTizio only.
MOTION: Made and seconded to approve sending Alan Quattrin, and John
DeTizio to the OPEIU 2012 North Central Erie Conference in Baltimore.
Carried.
District Bank Signature Cards: Secretary-Treasurer Ann Sanders reminded those Districts
with a new officer that they would need to get new bank account signature cards signed
before June 30 to avoid loss of a rebate for the District. She asked any Director that had
questions to call during the upcoming week to clarify this procedure.
Seeing no more business, President Quattrin entertained a motion to adjourn.
MOTION: Made and supported to adjourn at 3:45 p.m. Carried.
__________________________________________
Ann Sanders, Secretary-Treasurer
______________________
Date Approved
ATTACHMENT #1
Proposed Budget for 12/13 based on 1150 members
Income
Dues
Interest
Rebate of AFL CIO Dues
OPEIU Organizing Stipend
Rebate of Per Capita
Pension Assistance
Total Income
Expenses:
Lease
Office Utilities
Office Maintenance Exp.
Staff Salaries
Lobbyist
Contractual Services
Fringe Benefits
Payroll Taxes
Pension
Board Expenses
Staff Travel
Postage
Telephone
Office Supplies
Equipment Purchase
Equipment Maintenance
Software Dev.
Training – Staff
Training – Members
Gongwer Subscription
FOIA
Legal & Arb.
Member Representation
Insurance
Printing Expense
Newsletter Expense
Legislative Meetings
Organizing Expenses
Misc non allocated
Promotional Materials
Potential Mbr Mailing
Web Page/Internet Service
Awards/Honorariums
President
Committees
General Council
OPEIU Per Capita
Personal Property Tax
Total Expenses
Balance of Income over Expenses
97% to Gen Admin
711,332.04
4,000.00
4,800.00
120,000.00
33,000.00
17,500.00
890,632.04
14,400.00
3,500.00
1,000.00
346,000.00
13,896.00
7,600.00
90,000.00
26,000.00
56,350.00
10,000.00
25,000.00
3,000.00
8,500.00
3,000.00
2,000.00
3,000.00
500.00
2,000.00
2,000.00
2,200.00
350.00
25,000.00
2,000.00
12,000.00
1,000.00
2,000.00
5,000.00
2,000.00
5,000.00
1,500.00
12,000.00
2,000.00
180,000.00
300.00
870,096.00
20,536.04
2% District F
$14,666.64
1% Reserve
$7,333.32