Meeting Minutes
CAPP
Visit with Joy Green - GCC
12/13/04
I.
Announcements: We need to begin reading the CAPP manual
II.
Updates
III.
Discussion Items
 GCC has approximately 2000 – 3000 students, with about 800 graduates each year (600 in
May, 200 in January).
 As we began looking at Banner, Joy’s screen permanently displayed the Options list, (as
opposed to having to use the Options drop-down menu). This is a nice feature and would
be worth looking into how to get it to display this way (it may be related to the version).
 Baseline Banner prints in Boolean (and/or) logic, which makes the requirement lists very
long. Since the college is purchasing Evisions (a formatting software) we should find out
if it can produce wrap-around text.
 The first thing we discussed in preparation for CAPP is assigning attributes to courses. We
viewed an example in SCADETL where the subject was: BIO; Course: 102; Term
200502. The attributes assigned were LIB for Liberal Arts; L02 for SUNY Nat Sci; M&S
for Math/Science Elective; and SCI for Science.
 Joy made the suggestion that we find out what the SECIS attributes are and use those.
 We looked at setting up curriculum in STVMAJR – the validation table which attaches a
code to a name. The “Captive” option is used for programs such as Electronics (or career
programs) where nothing moves in and out. “Non-Captive” has to do with attributes
(possibly in concentrations and in majors). For instance, a test score recorded in
SOATEST may be a reason to use an attribute, and thus would be Non-Captive. In this
case the attribute is tied to the program and then tied to the student.
 We looked at SMARPLE – where the program is defined; and SOACURR – where majors
are attached to the program, i.e. LA04 is the program, and LA26 would be the major. We
may need a programmer to be able to run a compliance against one or the other (like we do
in On Course).
 In SOACURR we should not attach our program with our concentrations. We should
attach it to majors (for 2 + 2’s). Even MCC programs should be programmed this way:
Program = LA04; Major = LA04.
 In SMAAREA – Course/Attributes Attachment are for Areas we would designate an
attribute, i.e. LA04. Under the HELP menu, Extract Data, No Key: get SCT to set this up
so it can go into an Excel spread sheet; otherwise we will have to do many “print screens.”
If “Dyn” (Dynamic) is checked, it means an attribute can be moved in and out (i.e. the test
score example above). This form is also used for And/Or requirements, i.e. ENG 101
AND ENG 102 OR ENG 105.
 When programming codes, make sure to chose codes that will leave 10 digits in- between
for adding future codes, i.e. use codes like 010, 020, 030, NOT 001, 002, 003.
 SMAALIB is where we set up that area to be chosen “Include/Exclude.” Include people
who have that attribute; select a concentration, click “Area Qualifiers.”
 SMAPROG (a CAPP form) is where we build the program. We looked at a Travel Agency
Certificate. “Captive” and “Single Entity” were checked (Single Entity means that the
course cannot be used twice); “Total Req” is 15 (Program Requirements); “Req Intuitional
Credits” are 8 (GCC requires ½ of their credits be taken at the college); and “Min Course
Grd” is ‘D’ (Joy said to put the minimum course grade at this level so we won’t have to do
it at every level).
 We could do a “Program GPA” on this form. It wasn’t clear whether excluded courses
show up on CAPP. “F” grades do appear on CAPP. On course reads from the transcript
but Banner does not. In Banner we have to build everything into CAPP also. A “Next
Block” goes to a “ProgramText” box. The “Prog Non-Course Req” area is where to
designate if a student needs a certain requirement (i.e. if they need a prior certificate).
“Req Attributes” is for something like Math/Reading proficiency, i.e. placement tests,
SATs scores, etc. “Prog Additional Levels” – most probably Undergrad or Non-Majors.
“Prg Area Attachment & Priority” is for all the areas (Humanities, Social Science, Math,
etc.)
 Web for Admissions may not be able to choose concentrations.
 If a student wanted to change concentrations they would have to do an official
program/concentration change.
 We looked at SGASTDN – General Student. This is where you would see a student’s
program, major, concentration, etc. (Everything in Banner is term-driven.)
 We viewed SMAALIB where it lists priorities: Program – Major – Area – Group, etc. Joy
said that if we don’t have to that we shouldn’t go beyond Areas. GCC’s Areas are their
Concentrations. Areas could be attributes or a list of courses.
 For Course Renumbers we can put the equivalent in the catalog and it will show as
fulfilling the requirement. But it will not say that it was renumbered.
 When we begin testing, Joy suggested that we start with one major that is not dynamic.
Begin by putting in the courses (from Course Catalog) and choose a program (perhaps an
easy certificate program). We will need to make up a student in order to test. The easiest
way to do this is to give the student transfer credits. It’s easier than giving a student a
course history.
 SMARQCM is the degree compliance in baseline Banner. When submitting, click on
“Insert Record” in order to run the most recent audit. In “Options” click “Copy from
Student’s Record,” “Save,” “Submit for Processing.”
 STVMAJR is the Major, Minor, Concentration Validation form.
IV.
V.
Issues and Resolutions
Issue
Resolved
By
Date Resolved
Issue
Assigned
To
Date Resolution
Required
Outstanding Issues