PPECB
TECHNICAL DATA REQUIRED BY
PPECB FOR VESSELS
Q58
Rev.06
Page 1 of 7
THE FOLLOWING INFORMATION MUST BE PROVIDED ON REQUEST TO ENSURE THAT PPECB
CAN CONTINUE TO MAINTAIN A TECHNICAL DATA-BASE. YOUR ATTENTION IS
NEVERTHELESS DRAWN TO THE HIGHLIGHTED PARAGRAPH WHICH INDICATES THAT IF OR
WHEN A VESSEL IS TO BE USED FOR PRODUCTS TO JAPAN, THIS FORM MUST BE
COMPLETED IN FULL. PLEASE READ DETAILS OF THE FORM CAREFULLY.
A VESSEL WILL NOT BE REGISTERED/APPROVED AND LOADED FOR JAPAN UNLESS THE
FOLLOWING INFORMATION IS RECEIVED BY THE PPECB AT LEAST FIVE (5) WORKING
DAYS PRIOR TO THE PLANNED COMMENCEMENT OF LOADING IN SOUTH AFRICA. THE
EXPORTER/CHARTERER MAY HOWEVER REQUEST THIS INFORMATION WELL IN ADVANCE
TO ALLOW FOR PPECB APPROVAL PRIOR TO CONTRACTING A VESSEL. THE
OWNER/OPERATOR MUST THEREFORE ALSO CONSULT WITH THE EXPORTER. UNSIGNED
FORMS WILL NOT BE CONSIDERED.
1.
Vessels to be used for shipments to destinations other than to countries requiring
cold treatment, the following form will be completed on request from PPECB. It will
only be necessary to complete points 15.7 & 16 if the vessel is to be approved for
Japan shipments. Point 15 will only be completed if the vessel is USDA fitted.
2.
Documents must be sent directly to PPECB. The owner of the vessel or his agent
may also send a separate set of documents to the exporter. PPECB will however not
consider faxed copies of faxed documents. E-mailed documents must include a
signature on page 6. Page 6 must be fully completed.
The mailing address is:
The Manager Special Shipments
PPECB
P.O. Box 509
Paarden Eiland, 7420
Republic of South Africa
TEL: INT CODE +27-21-5523408
FAX: INT CODE +27-21-5523481/2
E-mail: bernardh@ppecb.com
The street address is:
The Manager Special Shipments
PPECB
Unit A5, Arden Grove Business Park,
Racecourse Road,
Montague Gardens, 7441
Cape Town
Republic of South Africa
3.
All documents and all pages must be clearly legible.
4.
A vessel will not be considered if insufficient information is received. This also applies
to the plans required as specified in paragraphs 12 and 13 of this document. The attached
table must be completed.
Unit 5A Arden Grove, Cnr. Racecourse & Omuramba Road,
Montague Gardens, Cape Town, South Africa
PO Box 509, Paarden Eiland, 7420, South Africa
Tel: +27 (0)21-552 3408
Fax: +27 (0)21-552 3483
DIRECTORS/DIREKTEURE: E Alexander (Chairperson),
SE Mokoene (Vice-Chairperson), CA Atkins, LL Voster,
AM Hawes, HP Booysen, CH Engelbrecht, A Rabe,
M Visser, M Mannya, MC Sixolo
PPECB
TECHNICAL DATA REQUIRED BY
PPECB FOR VESSELS
Q58
Rev.06
Page 2 of 7
5.
The PPECB will not be responsible for any financial or other losses as a result of noncompliance by the owner of the vessel, shipping Agent, Operator or the exporter for
INCORRECT, INSUFFICIENT AND/OR ILLEGIBLE INFORMATION.
6.
NAME OF VESSEL
......................................................………………………………...
7.
SISTERS NAME
......................................................………………………………..
......................................................………………………………..
8.
PREVIOUS NAME (S)
……................................................…………….……………...
….…...........………...........................................…………....
………….......................................................………………..
9.
OWNER ADDRESS:
.........................................................................................................................………..
.......................................................................................................................………....
Contact person: ........................................................................................……………..
Tel: ..................……... Fax: ....….............………. E-mail: ………………………………………………….
10.
OPERATOR/AGENT ADDRESS:
........................................................................................................................………….
........................................................................................................................………….
Contact person: ........................................................................................……………..
Tel: ..................…….... Fax: .................………….. E-mail: ………………………………………………….
11.
SOUTH AFRICAN AGENT ADDRESS:
........................................................................................................................………….
.........................................................................................................................………..
Contact person: .........................................................................................……………
Tel: .................………….... Fax: ................………... E-mail: ………………………………………………
Unit 5A Arden Grove, Cnr. Racecourse & Omuramba Road,
Montague Gardens, Cape Town, South Africa
PO Box 509, Paarden Eiland, 7420, South Africa
Tel: +27 (0)21-552 3408
Fax: +27 (0)21-552 3483
DIRECTORS/DIREKTEURE: E Alexander (Chairperson),
SE Mokoene (Vice-Chairperson), CA Atkins, LL Voster,
AM Hawes, HP Booysen, CH Engelbrecht, A Rabe,
M Visser, M Mannya, MC Sixolo
PPECB
TECHNICAL DATA REQUIRED BY
PPECB FOR VESSELS
Q58
Rev.06
Page 3 of 7
12.
TECHNICAL DETAILS
12.1
Date built
12.2
Total bale capacity in cubic metres: .........................................................….…
12.3
Total floor area in square metres:
12.4
Number of holds / hatches:
12.5
Deck heights Min / Max:
12.6
Cooling temperature range:
13.
REFRIGERATION
13.1
Type of refrigerant:
13.2
Method of defrosting:
13.3
Number of air circulations
per hour (empty volume):
13.4
Number of fresh air changes
per hour (empty volume):
...........................................................……………
14.
CARGO AREA
14.1
Type of insulation
14.2
Cooling sections:
........................................................…….………………………..
........................................................………..
..........................................................…………….
........................................................…………………..
.........................................................……………..
Primary................……....Secondary..................……
.........................................................……………..……..
......……………............................................. (m³/h)
.......................................................................…………..
Plans or schematic drawing must be supplied. This must very clearly indicate:
Hold Number
Deck number
Position of deck insulation / separation
Position of coolers
Only original copies or clear legible fax or E-mailed copies of the original drawing
will be accepted. Copies are not acceptable and will result in the vessel being rejected.
14.3
Dimensions of cooling spaces: Attached table (page 8) must be completed in full.
15.
TEMPERATURE RECORDING EQUIPMENT
15.1
A copy of the USDA certificate. PPECB will not accept a vessel for in-transit cold treatment
should a vessel not be in possession of a valid certificate to certain destinations.
Unit 5A Arden Grove, Cnr. Racecourse & Omuramba Road,
Montague Gardens, Cape Town, South Africa
PO Box 509, Paarden Eiland, 7420, South Africa
Tel: +27 (0)21-552 3408
Fax: +27 (0)21-552 3483
DIRECTORS/DIREKTEURE: E Alexander (Chairperson),
SE Mokoene (Vice-Chairperson), CA Atkins, LL Voster,
AM Hawes, HP Booysen, CH Engelbrecht, A Rabe,
M Visser, M Mannya, MC Sixolo
PPECB
TECHNICAL DATA REQUIRED BY
PPECB FOR VESSELS
Q58
Rev.06
Page 4 of 7
15.2
Certificate expiry date:
..........................................................…………………………………..
15.3
Total number of fixed temperature air sensors: ................................................……………...
15.4
Total number of portable temperature sensors: ...............................................……………..
15.5
A complete deck plan indicating clearly the position and number of each sensor, type of
sensor (fixed or portable) and position of cooling or evaporator coils must be supplied. Only
original or clear legible first copies of original drawings will be accepted.
15.6
Make, type and technical specifications of USDA temperature recorders including accuracy:
...........................................................................................................................………
..........................................................................................................................……….
..........................................................................................................................……….
..........................................................................................................................……….
15.7
The following Japanese Ministry of Agriculture requirement is necessary for every vessel that
intends carrying in-transit cold treatment fruit from the RSA to Japan.
A written guarantee must be supplied in words, on a signed letterhead or at ()
below, stating that the temperature monitoring equipment will maintain an accuracy
of 0.1 Degree Celsius for a minimum of 30 days after loading.
...........................................................................................................................…….
...........................................................................................................................……….
...........................................................................................................................……….
...........................................................................................................................…….
………………………………………………………………………………………………………………………………………………….l….
15.8
Is the vessel able to monitor the % CO2 levels for all cargo spaces?
Yes
No
Although CO2 levels should be monitored for all shipments of perishable cargo, it
is compulsory to be monitored during in-transit cold treatment voyages.
16. THE FOLLOWING FACTORS ARE RELATED TO SHIPMENTS TO JAPAN
16.1 The following are required to be on the vessel and will be checked during the survey in the
RSA:
Unit 5A Arden Grove, Cnr. Racecourse & Omuramba Road,
Montague Gardens, Cape Town, South Africa
PO Box 509, Paarden Eiland, 7420, South Africa
Tel: +27 (0)21-552 3408
Fax: +27 (0)21-552 3483
DIRECTORS/DIREKTEURE: E Alexander (Chairperson),
SE Mokoene (Vice-Chairperson), CA Atkins, LL Voster,
AM Hawes, HP Booysen, CH Engelbrecht, A Rabe,
M Visser, M Mannya, MC Sixolo
PPECB
TECHNICAL DATA REQUIRED BY PPECB FOR Q58
Rev.06
VESSELS
Page 5 of 7
1.
2.
3.
5 x 8 metre spare USDA pulp sensors.
2 x 5 metre USDA air sensors.
New printer ribbon, printer paper, if applicable; strip chart recorder ribbon / Cartridge,
strip Chart paper.
4. Prior to loading for Japan an accredited agent must service all recording components
within a period of six months. Service certificates must be forwarded to PPECB or must
be available for presentation to the PPECB before the survey of a vessel and probe
calibration.
16.2. The following are requirements for the temperature recording system:
 Strip chart recorders must be equipped with fully functional memory backup systems
to record USDA temperature data.
 Vessels with computerized recording system must be equipped with at least two
printers that are able to print duplicate USDA recorded temperature readings.
 In the event that a computerized recording system is coupled to one printer only, it
must be equipped with a fully functional memory backup of all the required USDA
recorded data for the entire period that the cargo is stored and is capable of being
printed after the voyage.
17.
COMMUNICATION
17.1
The local agent must be fully informed:

That they are required to appoint a liaison person on a 24 hour per day, 7 days per
week basis to ensure direct communication with the vessel whilst in the port or during
the voyage.

Of the contact telephone, e-mail and fax numbers of the vessel during the voyage
and that the PPECB may request the agent to immediately communicate information to
the Master.

That they must instruct the Master to report all fruit and air temperatures to the
PPECB once every 24 hours. Therefore it is important to ensure that all printing
equipment is well maintained and that sufficient spares are available prior to loading for
cold treatment (Refer to point 16). (The PPECB will fully inform the Master verbally and
in the written carrying instruction about temperature reporting during the voyage).

With relevance to cold treatment shipments, the ships agent must send the PPECB
Handling Guideline (HP39) to the vessel well before arrival in the RSA. The HP…
document will be available on the PPECB website.
Please ensure that the following are included in a clearly legible format:






Plan showing position of coolers
Plan showing the temperature separation (common decks, position of insulation) etc.
(Par 14.2)
Breakdown of hatch and deck sizes (par 14.3). Specimen Table page 8
Legible copy of USDA certificate (Par 15.1)
Plan showing position and type of fixed and portable temperature sensors (Par 15.5)
Written guarantee that temperature recording equipment will hold calibration accuracy of
0,1°C for at least 30 days after calibration and loading in a South African port (par 15.7)
Unit 5A Arden Grove, Cnr. Racecourse & Omuramba Road,
Montague Gardens, Cape Town, South Africa
PO Box 509, Paarden Eiland, 7420, South Africa
Tel: +27 (0)21-552 3408
Fax: +27 (0)21-552 3483
DIRECTORS/DIREKTEURE: E Alexander (Chairperson),
SE Mokoene (Vice-Chairperson), CA Atkins, LL Voster,
AM Hawes, HP Booysen, CH Engelbrecht, A Rabe,
M Visser, M Mannya, MC Sixolo
PPECB
TECHNICAL DATA REQUIRED BY PPECB FOR Q58
Rev.06
VESSELS
Page 6 of 7
DECLARATION
I ...............................................…..(Name of responsible representative for the vessel) certify
that the information supplied in this document and
attachments are correct.
..........................……………..
SIGNATURE (Owner/Agent/Operator/Responsible person)
...................................……….….
DATE
Please do not hesitate to contact the PPECB should you require additional information or
should you wish to discuss the specified requirements.
Recording Equipment Check list
Please tick () the valid block under column YES or NO
YES
1.
Are you able to supply a service certificate confirming that the strip
chart recorders, computerised system and printers were serviced within
six months prior to loading for Japan?
2.
Are the strip chart recorders equipped with fully functional memory
backup for USDA recorded temperature data?
3.
Does the vessel’s temperature recording system include two printers
that are able to print duplicate USDA recorded temperature readings?
4.
Is the computerised system equipped with a fully functional memory
backup for USDA recorded temperature data?
Unit 5A Arden Grove, Cnr. Racecourse & Omuramba Road,
Montague Gardens, Cape Town, South Africa
PO Box 509, Paarden Eiland, 7420, South Africa
Tel: +27 (0)21-552 3408
Fax: +27 (0)21-552 3483
NO
DIRECTORS/DIREKTEURE: E Alexander (Chairperson),
SE Mokoene (Vice-Chairperson), CA Atkins, LL Voster,
AM Hawes, HP Booysen, CH Engelbrecht, A Rabe,
M Visser, M Mannya, MC Sixolo
PPECB
TECHNICAL DATA REQUIRED BY PPECB FOR Q58
Rev.06
VESSELS
Page 7 of 7
DECK/HATCH SIZE BREAKDOWN
NO. 5
M3
NO. 4
M2
M3
NO. 3
M2
M3
NO. 2
M2
Hatch coaming
A - Deck
B - Deck
C - Deck
D - Deck
E - Deck
Total
Grand total Cubic Metres: ...................................................................................
Grand total Square Metres: ...................................................................................
Unit 5A Arden Grove, Cnr. Racecourse & Omuramba Road,
Montague Gardens, Cape Town, South Africa
PO Box 509, Paarden Eiland, 7420, South Africa
Tel: +27 (0)21-552 3408
Fax: +27 (0)21-552 3483
DIRECTORS/DIREKTEURE: E Alexander (Chairperson),
SE Mokoene (Vice-Chairperson), CA Atkins, LL Voster,
AM Hawes, HP Booysen, CH Engelbrecht, A Rabe,
M Visser, M Mannya, MC Sixolo
M3
NO. 1
M2
M3
M2