HALFMOON BAY ELEMENTARY COMMUNITY SCHOOL PAC MEETING
MINUTES
Thursday, March 8, 2012
Present: Ray, Sue, Ann, Bridget, Jenn M., Ally Bains, Erin, Laura, Sharon, Rob, Liana,
Christine Younghusband
Regrets: Christabelle – Erin Wilson Acting Chair for tonight’s meeting
Adoption of the Agenda: Motioned by Rob, Seconded by Ann. Adopted.
Adoption of Minutes: Motioned by Rob, Seconded by Sharon. Adopted.
Meeting Commenced: 7:10 pm
New Business:
 Lauren Taylor – K-1 teacher, has done the research around what the
school needs re: to school books and has come with some requests and
recommendations. School supplies beginning to dwindle. Have already
committed to look into this and Community School will also look into
money – perhaps consider a partnership. $1000 spent to replace lost
books, and doesn’t go that far. Have cancelled the Scholastic Book fair
this year, and we’re looking at a different publisher. Approximately
$800/bin, looking for 5 bins.
Guided reading sets for k’s, one’s and two’s. 1st wave - $1213 (grade one)
6 copies of 32 titles. Pearson Sales Literacy
26 titles -6 copies –grade 2’s ($1213)
Mid grade 2 ($1200) – 20 titles
 Bridget to look into helping to bring the books in at cost.
 Sue made a suggestion to look into purchasing one kit in partnership.
 Motion for PAC to partner with community school and school to get one
kit – motioned by Rob, seconded by Bridget – all in favour –passed.
 PAC requesting a formal proposal outlining funding request from the
school to be presented to the PAC at next month’s meeting. Discussion
tabled until next month.
School Board Report: (Christine Younghusband)
 Christine Younghusband: Strategic Plan is ending this year and looking for input
on changes/direction. Look into pdf on district website. Look forward to public
forum – hoping for end of March will notify us of date. Looking for input from
all stakeholders (admin., parents, support staff, teachers) – 3 year plan. Look for
online questionnaire to be completed.
Principal’s Report: (Ray Clayton) – please see attached report. Further discussion:
 Teacher’s at this point now working “bell to bell” – arrive right before the bell
and leave right after the bell (work to rule). Have asked for further assistance
with supervision from another administrator.
 Belief is that there will not be any further walk-outs until after spring break, but
will be stepping up job action. Next week – early dismissal Wednesday and
Thursday. No report cards will be sent out. Expectation is that teacher’s will be
available for that hour to families. This will be communicated to families as best
we can shortly.
 Book fair has been cancelled for this year, as it is too complicated with the job
action.
 Kindergarten student registration week is completed – please communicate this to
any families that we know have a kindergartener. 14 registerred so far – were
expecting 22 with cross-boundaries. Cross-boundary registration deadline is
March 31, 2012. All planning done in April/2012. Will guarantee at that time if
there is room. Otherwise, the family will not know until the first week of school.
 Grade 7 student’s have had a notice go home to parents re: automatic registration
to Chatelech, and if wanting another school (example: Pender Harbour) this is
considered a cross-boundary registration and deadline is March 31, 2012.
 FSA’s almost completed.
 New website for our school coming up.
 $1.2 million surplus within district. See back of report for details. Looking for
public input for how to allocate these funds.
Community School Report: (Sue Lamb) – please see attached report. Further
discussion:
 Programs:
 Strongstart – slow week due to job action, potluck supper March 26th
@4pm at POD/dinner in gym 5:00
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Kindercare- going well
Kicks for kids – with Lee Campbell – being organized to start in April
Spin class registration to happen at Sue’s office @8 am.
Teen night – last Friday – pool – 26 kids – great
HMB performing arts – May 31st with Elaine Hunter – has booked the
gym for this performance.
Yearbook club – deadline April 23rd – please bring in any pictures to
Sharon
Still need 4-5 business sponsors – please send it to Barb attn: Sue $20 and
a business card.
Student Council – community forum on Saturday - posters going up
Marathon club on hold at present.
Homework club – last one today – has been very successful –back April 3May 10
Primary Art Club – on hold
Karate Club – has finished
Recycling/breakfast/fruit&snack program going well
 Jesse Miller – received great feedback from his presentation
 Jeanette/Lauren “Outerdoor kindergarten” starting in April
 Restorative Justice – presentation to scrd re: funding. Went well. Interest in this.
Cap process for high schools – trying to use the community process.
 New book available on bullying
 Free baseball workshop for 8-13 March 23, 24/2012 – available even if the child
had had no experience
 Saturday 1-4 here – Community Forum – facilitated by John Talbot
 Welcome Beach Assoc. has donated $250 for a garden at the school – thank you.
 Parent’s Homework support – March 29th @ 7pm for any parent interested in
more learning about how to support their child in doing their homework.
 Easter Egg hunt in planning stages
Treasurer’s Report: (Bridget Evered) – please see attached report
 Motion to accept report: motioned by Rob; seconded by Ann
 Thank you to Sue Community School and teachers for the dance.
DPAC Report: (Sharon McKenzie)
 Feb 28th meeting – Dan Galaska - presentation with Elphinstone student
Sharlene Smith on Youth Crime and drug prevention program. Dates to
be announced - “Odd Squad” and “Children of the Street Society” will be
involved in presenting. Discussed the programs and would be willing to
talk with our PAC. May – “Children of the Street” coming to present to
the Elementary schools, then April will be presenting to high schools.
 Emergency Preparedness - only 1 container needing to be replaced.
Almost done collecting school lists of what is in containers (march 14th –
earthquake drill – Shake Out BC). School district will be ordering supplies
– PAC’s expected to look after things like water and food. To be
discussed in April budget meeting.
Chair’s Report: (Erin Wison):
 Opening Soccer field - opening.
 Soccer goal posts – Erin volunteered to look into. To look into type of net
– tabled and taken back to the field committee. Ray would like to see 4.
 Starting next phase of field project soon. Committee to finalize.
 Wednesday 14 th at 5:30 Connor park – Shawn Reid presenting re:
Outdoor Amphitheater
 HMB PAC bursaries – tabled until next meeting.
Next meeting: Thursday April 12th, 2012
Meeting Adjourned: 8:35pm