Becker PTSA Meeting Agenda Nov. 11, 2014
Intermediate School Media Center at 6:30 pm
I.
II.
Welcome/ Sign in
Introductions and Reports Sue Johnson, Sheri Fakhreddine, Karen Landsverk, Keri Hall, Bobbi Scherpling
and Adrienne Owen (left before public meeting began)
III.
Review/Approve Oct Minutes Sue Motioned to approve. Bobbi seconded. All were in favor. Motion carried.
IV.
Treasurer’s Report- Ann Motioned to approve. Karen seconded. All were in favor. Motion carried.
IV.
State of the PTSA
Status on audit to be completed Thurs. Nov. 13. Motion needed for current treasurer, Adrienne Owens, will be
relinquished of her duties upon completion of the audit. Adrienne will be available for questions and will have
her name removed from the signature card at the bank. Adrienne Owens, Sheri Fakhreddine, Karen
Landsverk and Becky Bodien plan to complete the audit while we finish distribution of the fundraiser at the
Baptist Church. Karen Landsverk motioned to approve. Sue Johnson seconded. All were in favor. Motion
carried.


Motion for interim treasurers, Sheri Fakhreddine and Sue Johnson will serve as Co-Treasurers and will be
added to the signature card. Gina Roske who had planned to be our new treasurer had to resign prior to being
trained due to a job change. Ann Olson motioned to approve. Keri Hall seconded. All were in favor. Motion
carried. There was discussion regarding the treasurer still acquiring a laptop that would contain excel and
quick books so that all of the PTSA info would be kept on it. We approved at the September meeting the
expenditure of $200 in order to purchase a new version of quick books. Sue Johnson motioned the expenditure
up to $400 for Sheri to to purchase a treasurer laptop including appropriate warranties. Kei Hall seconded. All
were in favor. Motion carried.
With Sue Johnson taking on the Co-Treasurer position and she is the GRAB chair, we need to consider finding
someone to possibly co-chair with her. We just need to find someone with a love of books that is willing to learn
more about our literacy goals. Also, once we establish our treasurer position, we need to begin seeking a new Vice
President. Jennifer Potter has let Ann know that due to her health she is going to need to step down from her
position.
NEED TO LOOK FOR A GRAB CO-CHAIR AND A READ-A-THON CHAIR.

V.
Searching for 2-3 committed volunteers. In order for PTSA to continue to do the amazing things that we do, we
are looking for 2-3 committed individuals that can commit 1-2 hours per week and attend the monthly
meetings. During certain times of the year we are busier than others and with a few individuals that could
oversee a few areas, would lighten the load on our board and chair people.
 Membership status report. We have 32 paid memberships and the dues will be sent into the MNPTA to
keep us in good standing. Status on 990 file? Ann filled out the forms and also emailed PTA MN regarding
our membership status. Adrienne will mail in the check for the dues tomorrow. The 990 has been filed. Ann
also emailed the PTA MN the updated list of our current board and chair members. The $50 gift card for
memberships was awarded to Sue Johnson.
 Paulii Temple will be sending out membership cards to all members Rochelle Ament graciously typed up
all of our membership and volunteer forms onto a google doc. When each chair has an activity, they are
able to access the list of volunteers and members in order to secure the help that they need. Contact Ann
for the access. Please add important contact info to your phones.
 Feedback on ad in paper the ad in the Citizen Newspaper looked great. We have already had quite a bit of
feedback that has been very positive. Since we had a snow day on Monday they sent out a reminder blast
for our meeting. We will have another blast sent this WEDNESDAY with a reminder about the fundraiser
distribution and run the “ad” in that blast listing the items PTSA has funded.
Updates on events

Fundraiser Distribution Nov 13 at the Becker Baptist Church Things are looking good for the schedule. We
are going to have a fire truck coming from Becker. The new one with the flood lights so that we can see as it
gets dark. We have someone from the district bringing a pellet jack plus 3 students from block 3 to help
unload the truck. Bordon from choir is planning to send 5 students during block 4 to help with distribution.
Also Nancy Lorentz will be coming with some students. Becky Bodien will also be bringing people kids
from the musical. We should plan for food during the distribution…. Karen motioned to approve $50 for
food during the distribution and will contact Jodi Friedl to see if she will make cheese potatoes. Sheri F.
seconded, all in favor. Motion carried.

Movie Night- November 21st- How to Train a Dragon 2
- Need volunteers that evening. Plus we need volunteers to purchase the TWO DVD’s of the movie (Keri
Hall) , pick up popcorn from Mueller earlier that day (Traci Gustafson), purchase 600 water bottles (Karen
Landsverk) and deliver them to the community ed office, and power point presentation (Karen Landsverk).
Sheri Fakhreddine is going to pick up candy. (Skittles, Snickers, M&M, Goldfish, Pretzels.)
*Upcoming Book Fair at the Intermediate School- volunteers needed Ann is sending the blast for the sign up
genius.
*Movie Series Tickets from Mueller Theatre on Dec 2- Anita Kolstad agreed to oversee the distribution of
these tickets We need to be sure that we have someone go in a count the tickets before Anita gets them, so that
we have verification.
*Holiday Shop at the Becker Community Center-Dec. 6 from 8:30-noon.Update from Chair Keri Hall.
Volunteers needed Adding a book area for parents to be able to shop while they are waiting. Karen agreed to
help oversee the book area.
*Boxtop Collections Update- Lisa Miner Lisa was not able to attend. So far she reported that $1000 boxtops
and $600 in recycling. She can use help getting the boxtops ready for mailing.
*Website update-Celia Mix We are hoping to continue to build on the website. Possibly still plan to add a
slideshow. Also, details of expenditure for parents to understand exactly how funds are going to be used.
Keeping parents in the “loop”
*Volunteer spreadsheet- Ann Olson- Thank you Rochelle We plan to continue to add to the volunteer
spreadsheet as forms are filled out.
VI.
Funding Requests *Drama Dept request $1500. After lengthy discussion into the evening, $1000 was approved
for the Drama Dept. Some things to keep in mind regarding the drama dept… When purchasing tickets to
attend the musical, the monies go into the general budget. Plus the activity fee for being in drama also goes into
the general budget. Like other groups, there is budgeted amount. There is $10,000 budgeted for drama. $4500$5000 goes to pay royalties. We are hoping that the drama dept would participate in the fundraiser next year.
Even if all of the drama kids only sold a couple pizzas to their own families, it would bring in some nice funds.
We are nervous that we “might not” have a fundraiser next year. Still waiting on Executive Council to meet.
(Admin with superintendent) They plan to use the dollars for costumes and also props. They plan to rent the
costumes PLUS reuse all items.
IV.
New Business and Questions / Comments / Issues
V.
Adjournment Meeting