APPOINTMENT OF A PANEL OF INTERNAL AUDITORS TO
SERVICE THE RAF ACROSS ALL DIVISIONS AND
PROVINCES FOR A PERIOD OF THREE(3) YEARS
Briefing Session : 24 MARCH 2014
RFB
: RFB 2014/00007
Closing Date
: 11 APRIL 2014 @ 11H00
Table of Contents
1. Welcome and Introduction
2. Background
3. Scope of Work
4. RFB Timelines
5. Bid Evaluation
6. Pricing Schedule and BBBEE
7. RFB submission and contact details
8. Q&A
Welcome and Introduction
Procurement
Procurement Specialist
Internal Audit Department
Manager – Internal Audit
Corporate Legal Services
Legal Representative
Table of Contents
1. Welcome and Introduction
2. Background
3. Scope of Work
4. RFP Timelines
5. Bid Evaluation
6. Pricing Schedule and BBBEE
7. RFP submission and contact details
8. Q&A
Background
RAF Mandate as per Road
Accident Fund Act 1996( Act
56 of 1996)
RAF Is liable for:
A) Past and Funeral
Hospital, Medical and
related Expenses
Funeral Expenses,
C) Past and Future loss of
Support,
D)Past and Future Loss of
Earnings, and
E) General Damages
Our Vision
and Mission
Core
Outcomes
Background Cont…
As an organ of state, RAF’s mandate outlines its obligations towards the state and
its people by ensuring we adhere to:
Our Vision
To provide the highest standard care to road accident victim's to restore balance in
social system providing cover appropriate cover to all road users within borders
RSA.
Our Mission
To rehabilitate person injured, compensate for injuries or death and indemnify
wrongdoers as result of motor vehicle accident in timely, caring and sustainable
support.
Our Values
•
•
•
•
Ubuntu
Solution Focus
Pride in what we do
Excellence and Efficiency
RFB Timelines
ACTIVITY
DUE DATE
RFB Advertisement in Sunday Times
16 March 2014
Tender documents on RAF website
14 March 2014
RFB Advertisement in Government Bulletin
14 March 2014
Compulsory briefing session
24 March 2014
Questions relating to RFB
Answers to be uploaded on the RAF website
31 March 2014 @ 16H00
02 April 2014 @ 11H00
RFP Closing Date
11 April 2014 @11H00
Notice to bidders
May/June 2014*
Table of Contents
1. Welcome and Introduction
2. Background
3. RFB Timelines
4. Scope of Work
5. Bid Evaluation
6. Pricing Schedule and BBBEE
7. RFB submission and contact details
8. Q&A
Scope of Work
Refer to Scope of Work in RFB Document
Table of Contents
1. Welcome and Introduction
2. Background
3. Scope of Work
4. RFP Timelines
5. Bid Evaluation Process
6. Pricing Schedule and BBBEE
7. RFP submission and contact details
8. Q&A
Bid Evaluation Process
• Tax Clearance Certificate SBD 2
• Invitation to Bid SBD 1
• Response to Bid Letter
• GCC Bidders Supply Chain Practices
•Declaration of interest SBD 4
•Mandatory Questionnaire
• Preference Point Claim form- SBD 6.1
• Declaration of Bidder’s Past SCM Practices – SBD 8
• Certificate of Independent Bid Determination – SBD 9
Gate 0
Pre-Qualification
Gate 1
Technical Analysis
100 points
Criteria below will be per category
applied for (Five categories):
• Project manager’s experience
• Bidder’s experience
• Experience of the company
Gate 2
BEE
10 points
Price
90 points
•The price will be the prevailing
published auditor general rates at the
time of the project and all prices must
be vat inclusive and must be quoted
in south African rand (Zar).
•Travel and disbursements will be in
line with treasury instruction 01 of
2013 2014.
•BEE certificate
Table of Contents
1. Welcome and Introduction
2. Background
3. Scope of Work
4. RFP Timelines
5. Bid Evaluation
6. Pricing Schedule and BBBEE
7. RFP submission and contact details
8. Q&A
1
3
RAF BBBEE Requirements
Turnover
Classification
Submission Requirement
Below R5 million p.a
Exempted Micro
BEE Rating Certificate or Letter from
Enterprise (EME)
Auditors/Accounting Officer to verify that
accredited EME and percentage of black
ownership.
Between R5 million and R35
Qualifying Small
BBBEE Rating Certificate from an Accredited
million p.a
Enterprise (QSE)
Rating Agency
Above R35 million p.a
Large Entity (LE)
BBBEE Rating Certificate from an Accredited
Rating Agency
Joint Venture (JV) – BEE certificate must be consolidated
http://www.thedti.gov.za/bee/notice32467.pdf Notice from the Minister of Trade & Industry on the
accredited verification agencies.
http://www.sanas.co.za/directory/bbee_default.php List of SANAS Accredited Verification Agencies on
behalf of the DTI.
1
4
BBBEE Key Sections to complete in SBD
BID DECLARATION
6.1
Bidders who claim points in respect of B-BBEE Status Level of Contribution must complete the
following:
7.
B-BBEE STATUS LEVEL OF CONTRIBUTION CLAIMED IN TERMS OF PARAGRAPHS 1.3.1.2
AND 5.1
7.1
B-BBEE Status Level of Contribution: ………….
=
……………(maximum of 10 or 20 points)
(Points claimed in respect of paragraph 7.1 must be in accordance with the table reflected in paragraph 5.1 and
must be substantiated by means of a B-BBEE certificate issued by a Verification Agency accredited by SANAS
or a Registered Auditor approved by IRBA or an Accounting Officer as contemplated in the CCA).
8
SUB-CONTRACTING
8.1
Will any portion of the contract be sub-contracted?
YES / NO (delete which is not applicable)
8.1.1 If yes, indicate:
(i) what percentage of the contract will be subcontracted?
............……………….…%
(ii) the name of the sub-contractor?
…………………………………………………………..
(iii) the B-BBEE status level of the sub-contractor?
……………..
(iv) whether the sub-contractor is an EME?
YES / NO (delete which is not applicable)
1
5
Points Awarded for BBBEE Contribution
B-BBEE Contributor Level
Number of Points
(80/20 system)
Number of Points
(90/10 system)
1
20
10
2
18
9
3
16
8
4
12
5
5
8
4
6
6
3
7
4
2
8
2
1
Non-Compliant Contributor
0
0
Pricing Schedule
THE PRICE WILL BE THE PREVAILING
PUBLISHED AUDITOR GENERAL RATES AT
THE TIME OF THE PROJECT AND ALL
PRICES MUST BE VAT INCLUSIVE AND
MUST BE QUOTED IN SOUTH AFRICAN
RAND (ZAR).
TRAVEL AND DISBURSEMENTS WILL BE IN
LINE WITH TREASURY INSTRUCTION 01 OF
2013 2014.
Table of Contents
1. Welcome and Introduction
2. Background
3. Scope of Work
4. RFB Timelines
5. Bid Evaluation
6. Pricing Schedule and BEE
7. RFB submission and contact details
8. Q&A
Bid Submission
Bidders must submit 2 copies of original file (Original and Duplicates)
and a CD-ROM
1
Original
1
Duplicate
+
2
Duplicate
+
TENDER BOX
RAF,420 Witch Hazel Avenue, Block F Ground Floor, Eco Glades,
Centurion
Any enquiries must be referred, in writing via email to:
thularem@raf.co.za
File 1: Prequalification and Technical Response
Section1
Name of the document that must be Non-submission may result in disqualification?
submitted
Tax Clearance Certificate – SBD 2
YES – Please submit a valid and original copy of the certificate.
Invitation to bid – SBD 1
YES – Please complete and sign the supplied pro forma document.
Pricing Schedule
YES – Please submit full details of pricing proposal to RAF on Annexure H.
Declaration of Interest – SBD 4
YES - Please complete and sign the supplied pro forma document.
SBD 6.1 – Preference Point Claim Form
No – Non-submission will lead to a zero score on BEE.
Declaration of Bidder’s Past Supply Chain Management
YES - Please complete and sign the supplied pro forma document.
Practices – SBD 8
Certificate of Independent Bid Determination – SBD 9
YES - Please complete and sign the supplied pro forma document
Technical Responses (Nomination and/or Payment Platforms)
Section 2
Supporting documents for technical response
Testimonials/references
Section 3
Section 4
Company Profile and Supplementary Information
Signed GCC and SLA which RAF reserves the right on the document.
File 2: Pricing Schedule and BEE
Section1
BBBEE Certificate or Accountant letter for SMMEs
Section 2
3 years audited/ reviewed financial statements
Table of Contents
1. Welcome and Introduction
2. Background
3. Scope of Work
4. RFB Timelines
5. Bid Evaluation
6. Pricing Schedule and BEE
7. RFB submission and contact details
8. Q&A