Time & Labor Toolbox : The Tools You Need For A
Successful Implementation to PeopleSoft HCM 9.1
Ajit Sawant
May 12th, 2011
Hexaware Overview: Key Facts
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CY ’10
Certifications
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Industry Recognitions
• The Green Edge Award 2010 for using IT to maximize business
impact.
• Leaders category for The 2010 Global Outsourcing 100 by
IAOP
• Ranked N0: 18 in the NASSCOM’s Top 20 IT Service Providers
India (2009-2010)
• Top 100 Innovative service Provider by Global Services
• CIO 100 Ingenious Award
• Best Employers for five consecutive years (2005 – 2009)
• Ranked amongst the 500 best performing Mid-sized Companies
in India by Inc.India for outstanding ingenuity and determination
shown during the toughest of the economic times.
Golden
Peacock Award
2
Session Agenda
• Introduction and Background
• What is Time and Labor?
• Past Impressions and How They Are Addressed
• Key Process of time and Labor
• Business Benefit of 9.1
• Implementation Considerations
• Q&A
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Introduction
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What Is Time & Labor?
The Time & Labor module provides you with a location
to store all time reporter data within your organization
Using Time and Labor module it is easy to
configure company over time, holiday and
absence related pay policies
Employees and non-employees do not
automatically participate in the Time and Labor
system, when added to the Human Resources
database
Time Reporters can be any employee or nonemployee whose time is reported or generated
through Time and Labor
You must explicitly enroll each person for whom
time will be reported or created as a time reporter
Time & Labor is redesigned in 9.1 for better look and
feel compared to lower version
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What You Can Do with Time & labor?
• Track hours worked for Elapsed Employees
• Clock time worked for punch Employees
• Track time to pay for Hourly Employees
• Track exception-time only for Salaried Employees
• Integrate with HR, Payroll, Absence Management
• Track time allocations for GL and Project allocations
• Integrate with separate Clock hardware devices
• Inbuilt reports on Payable Status, Time Card, Schedule
Hours etc
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Basic Process flow of Time & Labor
Key or Load time into
Timesheet for each Time
Reporter
All Employees are Time
Reporters.
Process time through Time
Administration to produce
Payable Time or Exceptions
Time Admin takes in
Timesheet, validates it
and produces either
Payable Time or
Exceptions.
Exceptions Must be corrected
in timesheet and processed
thru Time Admin again to
produce Payable Time
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Payable Time is ready to go to
Payroll and ready to be paid
Only Payable Time can
be sent to Payroll.
Exceptions must be
cleared.
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Key Process of Time & Labor - Process Flow
TCD Device
Mass Time
Reporting
Reported
Time
Scheduled
Time
Approve
Reported Time
Global Payroll
Absence
Time Admin
Payable
Time
Approve
Payable Time
Exception
Web Clock
Payroll
Absence
Transactions
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Resolve
8
Past Impressions and How
They Addressed
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9
Past Impressions of PeopleSoft Time & Labor
Common pain points faced by customer
• Time Entry Pages are too rigid and do not display
necessary information
• Unavailability of Rule migration tool
• Approvals are not flexible enough
• Rules Processing is too slow and too complicated
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Impressions – Addressed
•
Time Entry Pages are too rigid and do not display
necessary information
–
–
•
Approvals are not flexible enough
–
•
Technical updates made to Time Administration
Additional rule templates created
Unavailability of Rule migration tool
–
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Approvals also allowed at Reported & payable Time level, before
Time Administration
Rules Processing is too slow and too complicated
–
–
•
Time Reporting Templates allow configuration to view or hide
selected fields
Timesheet page displays leave balances and categorized time
entry (Time Worked, Time Off, etc.)
Rule migration tool delivered
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How Does Time & Labor Look
Like?
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Process Implemented in Time and Labor
• Enrolling Time Reporters
• Assigning Work Schedules
• Timesheet Entry sources
–
Web Clock
– Timesheet (Employee Self Service & Manager Self
Service)
–
Time Clock Devices
• Timesheet template control
• Time Approval Pages
–
Reported Time
–
Payable Time
• Time and Labor Security
• North American Payroll Integration process
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Time and Labor Enrollment
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Assign work schedule
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Assign work schedule
• When an employee is enrolled as a Time Reporter
through the Enroll Time Reporter link on the Job
Data – Employment page, the system creates an
automated schedule enrollment flagged as “Use
Default Workgroup Schedule.”
• Any employee enrolled as a time reporter through
the Time & Labor module must have a schedule
assigned manually. Employee-level schedule
enrollments are required for exception time
reporters
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Timesheet Entry sources - Web Clock
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Timesheet Entry sources - Timesheet
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Timesheet Template Control
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Timesheet template control ( contd…)
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Approve Reported Time
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Approve Payable Time
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Time and Labor Security
Static Group
•
Comprises users who meet the selection criteria defined on the
Selection Criteria page.
•
Membership does not change unless you add or remove members or
change the selection criteria
Dynamic Group
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•
The process uses the date that the program runs to determine which
time reporters satisfy the group selection criteria.
•
Dynamic groups are resolved at run time for batch processes, but the
group detail tables are not permanently updated.
•
Refreshing dynamic groups within the group or using the Refresh
Dynamic Group batch process will update the group detail tables.
•
Time Administration and other batch processes call and refresh the
group population as of start date that you specify on the run control
page.
•
If you do not enter a start date, they system uses current data for
processing, but does not refresh the group details for other processes
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Dynamic Group Security
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North American Payroll Integration process
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Enhanced Load Performance
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•
Run control page have “Processing Option” like Load
– All Time
– Prior Period Time
– Filtered Time
•
Filters can be used for both On and Off-Cycle By
– Earnings Code
– EmplID, Empl Rcd
– Company, Paygroup
– Range of Dates
•
Enhanced Error Reporting
– Two online pages to view unprocessed
reported and payable time
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What Are The Business
Benefits Of Time & Labor?
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Business Benefit of 9.1
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•
Integration with Oracle Workforce Scheduling
•
Adoption of PeopleSoft’s Robust Approval Framework for Approvals and
Delegations
•
Provide Time Reporting Codes to Enhance Mass Time Reporting
•
Import/Export Rules via an Online Tool. Using this feature will eliminate
the need to have rules reentered.
•
Greater Synchronization and Integration Between HCM and Financials
with Full Project Chatfield Integrations
•
Enhancements to enrolling time reporters
•
Enhanced Load Performance
•
Mass Time reporting in Time and Labor 9.1 filters common time reporting
codes availability based on select groups of employees. This prevents
invalid Time Reporting Code exception generation for reported time via
Mass Time.
•
Integration with Clairvia enables you to send employee reported punch
time, leave balances, and payable time to Clairvia, and then receive
employee work schedule and scheduled leave information back from
Clairvia.
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What Are The Implementation
Considerations?
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Time & Labor Implementation Considerations
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•
If you are on 8.9 with other modules and planning to implement T&L with
minimal customizations. An upgrade to 9.1 would not cause significant
loss of efforts.
•
If you are expecting customizations in T&L Approval workflow, Time
Reporting and Time Approval processes then prefer to go for an upgrade
first.
•
If you have deferred mapping of Time Period to North American Pay
Period, then customizations are required in 8.9 or lower version. This
feature is delivered in higher version.
•
In 9.1, No significant functional or technical changes delivered from 8.9
to 9.1
•
If you are on an 8.9 or earlier version, prefer Implementing T&L along
with 9.1 upgrade.
•
No signifiant changes in reports
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Q&A Session
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Thank You
Email: ajits@hexaware.com
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