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Web Time Entry
Hours Entry in ESS
04/26/12
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Definition of Timesheet Period Status
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Employee signs into ESS. After successful sign in, the following menu
is displayed:
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Employee clicks on Time Sheet Link
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Non-approver employee opens the Pull Down below Pay Period and Status,
selects the correct Pay Period then clicks on the Time Sheet Button.
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Repeat steps for entering exception time, then submit timesheet for
approval.
You may want to make this note on all the timesheets: Actual holiday
time (i.e. Thanksgiving Day, Christmas Eve and Christmas Day)
are not to be entered on the timesheet.
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Employee clicks on the Enter Hours link for the day he wishes to enter hours, in
this case, Monday Apr 02, 2012. Because this employee enters time with
“Time In” and “Time Out” data, the next page (6) is displayed for him.
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Employee enters Time In and Time Out, being mindful of the AM and PM fields. In this
example, the employee worked 4 hours. If he had worked 8 hours (with an hour for
lunch), he would have also entered 1:00PM and 5PM. Employee then clicks Save.
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To copy a normal schedule, the employee will check the days in the pay period that he
has worked the 8:00am – 12:00pm schedule and clicks the Copy button. He will receive
a message “Your hours have been copied successfully.” Next he click the Time Sheet
Button.
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After clicking the Time Sheet button on the prior window, this window shows the
employee how his hours were copied. If the employee has not worked additional hours
during the pay, he can Submit for Approval. Before submitting, he can add Comments,
Preview the entire 2 weeks, Restart or click Next to get to the second week in the pay.
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After clicking Submit for Approval, the employee can see that his timesheet is
Waiting for Approval From his Approver/Manager.
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If the employee goes back to the Time Sheet Selection page, he will see that
his timesheet is in Pending Status, meaning pending approval from his
approver/manager.
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If an employee receives this error it can be caused by multiple things: Contact your Human Resource
Department
Questions
 How do I access my timesheet? You will received instructions along with
your User ID and password before your college begins WTE.
 When is my college scheduled to begin WTE? Human Resources at your
college will be provided with your schedule.
 What should I do, if I cannot access my timesheet? Instructions will be
provided before you are scheduled to begin WTE.
 What “if ” I do not see all of my all of positions when accessing my
timesheet? Contact your human resources department.
 Can we practice entering on a timesheet? We are hopeful in providing a
simulated instance for those to practice.
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