12 September 2012
Recruitment International
BDO
Robert Drake, Safe Screening
Agenda
Brief introduction to Safe Computing/Safe Screening
Screening and compliance legal issues
Pre-employment screening and compliance
Safe Outsourcing
Questions and answers
Safe Computing
• long established and successful software and outsourcing
provider based in the UK
• wide variety of markets sectors with some vertical specialism,
especially within the staffing and labour markets
• Safe Tempest – end to end recruitment solution
• Safe Financials – fully integrated accounting suite
• Safe Credit Control – proactive credit and query management
solution
• Safe EMS – modular payroll, HR, self service and time and
attendance
• Safe Outsourcing
• 7 offices throughout the UK, with strong financial status
Safe Screening
• Safe Computing acquired Safe Screening in
November 2011 to compliment it’s product offering
• Safe Screening can be used as standalone product
or integrated into your ATS, e-recruitment or onboarding processes.
• in the cloud, based in the Amazon Web Services
platform AWS.
• stability
• scalability
Prevention of illegal
working and establishing
the right to work in the UK
• employer’s obligation to prevent illegal working
• civil and criminal sanctions under the 2006 Act
• the statutory excuse
Legal framework
• Asylum and Nationality Act 1996 (for those
employed between 27 January 1997 and 28
February 2008)
• Immigration, Asylum and Nationality Act 2006 (for
those employed from 29 February 2008 onwards)
• few prosecutions for the criminal offence under
1996 Act
• 2006 Act retained criminal offence and introduced
new civil penalty
Civil and Criminal
Sanctions under 2006
Act
• employer may be liable for a civil penalty or commit a
criminal offence
• civil penalty imposed if employer negligently employs
someone without the right to undertake the work for
which they are employed (section 15)
• criminal offence if an employer knowingly employs an
individual who does not have the right to undertake the
work for which they are employed (section 21)
• only applies to employment contracts or
apprenticeships - does not apply to self employed
consultants
The statutory excuse
• an employer is excused from paying a civil penalty if
it can show that it complied with any prescribed
requirement in relation to the employment of an
individual.
• in practice employers can establish the statutory
excuse if they undertake a series of specified steps.
• checks must be carried out before the employment
begins.
• conducting the checks on the day they start work will
not satisfy the 2006 Act
Employer’s legal obligations
Employer…
• must check validity of original documents
• must identify false documents
• must make and retain copies of original documents
• should (and sometimes must) conduct regular checks
Straw pole
Who currently undertakes pre-employment screening?
Any agencies providing as a service?
Who does it manually?
Any automated systems?
Who uses external data sources?
Who outsources?
When do we screen?
Establish right to work
and employee ID
CV
Short
List
Take up references
Interview
Selection
offer
Match employee with ID
documents
Start
work
Screening
Automated
Manual
Compliance
•
•
•
•
•
•
pre-screening
candidate driven
compliance
contracts and compliance
real-time data validation
automated and manual workflows
Outsourced
Why screen?
•
ensures the integrity of the candidate
•
protects the reputation of the hiring firm
•
guarantees compliance with corporate governance
guidelines
•
ensures compliance with industry regulations
•
protects from negligent hiring lawsuits
•
saves /generates your firm money
Industry defined screening
standards:
SC
Security Check
NSI
National
Security
Inspectorate
GTC
General Teaching
Council
5th generation screening
Convergence...
Data, technology and process
Preemployment
Screening
• Using similar data sources
• Quest for compliance
automation
• Early qualification
• Cost effective
Compliance
Online
Data
Check data sources
Name
Date of Birth
Telephone No.
Address
Business Universe
Gender
Credit Cards
IP Address
Mortality
Fraud Alert
Sanctions
Employers
@safecomputinguk
DVLA
Criminal background
Passport checks
Document validation
• there are 237 countries worldwide
• each country has various different ID document types
• document validation is the method by which images
are analysed to determine weather they are valid and
authentic
• documents can be invalid for
a number of reasons:
• expired Documents
• fake
• altered
What types of document?
Passports
ID cards
Drivers licences
Residents permits
Compliance
External audits
Outsourced service
Questions and answers