Data Management
Student Information System
Project Overview
Outline
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Introduction
Data Management
Objectives
Project Goals
SIS Selection Process
Project Time Line
Advisory Committee
Project Team
Introduction
• The First Nation Student Success Program (FNSSP)
supports the development of school success planning,
student learning assessments and performance
measurement in individual First Nation schools.
• The FNSSP is an initiative that supports First Nation
schools on reserve in their ongoing efforts to respond to
their students’ needs and improve student and school
results.
Database Management
• The Database Management component will enhance and
support the collection and analysis of data on student
and school performance which is critical to a school’s
ability to advance and track student achievement. It
allows schools to set targets and monitor results and
report to parents and communities on how students are
doing. Data includes the day-to-day record keeping of
students, grades, results of standardized testing and
other academic assessments, including attendance.
Objectives
1. Streamline the school administrative tasks:
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Easy to access student information
Attendance
Grades
Academic history
Demographics
Discipline
Contact information
Health information
Standard testing information
Objectives (Cont’d)
2. Streamline the management and aggregate data
reporting tasks:
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Nominal Roll
Special Education
Monthly attendance rates
Graduation rates
Drop-out rates
Literacy test results
Numeracy test results
Objectives (Cont’d)
3. Have rule-specific access to data management
modules.
4. Have a Freedom of Information and Protection of
Privacy Act (FIPPA) and OCAP compliant structure.
5. Reduced requests from the Education Director’s office
for student information.
6. Maintain student confidentiality while providing access
to staff members.
Objectives (Cont’d)
7. Configure system to schools’ unique specifications:
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Teachers
Scoped to Life-Long learning
School information
Courses
Students
Report cards
Federal and provincial reporting
Additional modules as required for facilities, busing, scheduling,
etc.
Project Goals
The goals of the project to implement a Student Information
System (SIS) are:
– Implement a single SIS across all First Nations schools in Manitoba.
– Implement a centralized repository for data management and reporting
purposes.
– Provide school-based and aggregate reporting to education authorities,
schools, students, parents, the province of Manitoba, and Indian and
Northern Affairs Canada (INAC).
– Facilitate school improvement through data-driven decision making.
– Implement a SIS that reflects the Provincial standard for learning
outcomes.
– Streamline school administrative tasks.
– Reduce requests from the Education Director’s office for student
information.
– Maintain student confidentiality
– Configure SIS for schools’ unique specifications.
SIS Selection Process
• Project documented 317 requirements for SIS
including:
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Assessment
Attendance
Demographics
Discipline
Health
Scheduling
Special Education
Gradebook/Transcripts
Reporting
SIS Selection Process
(Cont’d)
• RFP was sent to 6 potential vendors:
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Maplewood
Mayet (partnered with Protegra)
Dadavan
Trevlac
HARTS
Orion Software (partnered with Pearson)
SIS Selection Process
(Cont’d)
• Based on how well the vendors’ met the requirements,
each solution was scored and totaled.
• Vendors with the 3 highest score were short listed to
demonstrate their solution.
– Mayet
– Maplewood
– Dadavan
SIS Selection Process
(Cont’d)
• Based on vendor demonstrations, each solution will be
scored according to functionality, ease of use, and
suitability of product.
• The vendor/solution with the highest score will be
selected.
Addressing School
Assessments
• Technical Assessment
– Hardware, network, and connectivity
– Provide best practices and recommended
upgrades/enhancements
– Work with school to determine equipment needs/upgrades
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Training
• Staff Skill Assessment
– Assess school staff computer skills and create customized
training
• Provide training on Maplewood, MS Office, and general
computer skills to school staff and teachers on ongoing
basis.
• Provide training materials and Maplewood reference
material in mulitple formats: hard copy, online, and
Captivate demos.
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Support
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• Information Worker
– Data Management will provide funding for an Information Worker
for each community.
– The Information Worker is under the supervision of the Director of
Education.
– The Information Worker is responsible for local administrative
and system support of the implementation of the Student
Information System (not technical support).
• Service Desk
– The MFNERC has a Service Desk for Data Management that is
available to answer any technical or software questions
regarding Maplewood.
Milestones Achieved
Year 1
Year 2
Vendor Demonstrations
Nov 25-26, 2009
NA
Select SIS Vendor
Dec 8, 2009
NA
Customize SIS as Required
Complete
In Progress
School Training and Technology Assessments
Complete
Complete
Conduct Training on SIS for all school staff
Complete
Pending
Configure SIS Security
Complete
Pending
Configure Report Formats
In Progress
Pending
Install Required Hardware in Schools
Complete
Pending
Upgrade Internet Bandwidth as Required
In Progress
Pending
Data Conversion/Testing
Complete
Pending
Go Live Date
Sept 2010
Sept 2011
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Year 1 Schools
Communtiy
School
Bunibonibee Cree Nation
1972 Memorial School
Oxford House Elementary School
Fisher River Cree Nation
Charles Sinclair School
Opaskwayak Cree Nation
Joe A. Ross School
Sagkeeng First Nation
Sagkeeng Anicinabe Community School
Sagkeeng Anicinabe High School
Sagkeeng Consolidated School
Tataskweyak Cree Nations
Chief Sam Cook Mahmuwee Education
Centre
Wasagamack First Nations
George Knott School
Waywayseecappo First Nations
Waywayseecappo Community School
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Year 2 Schools
Community
School
Cross Lake First Nation
Mikisew Middle School
Otter Nelson River School
Fox Lake First Nation
Fox Lake Native Spiritual School
Sapotaweyak Cree Nation
Neil Dennis Kematch Memorial School
Brokenhead Ojibway First Nation
Sargent Tommy Price
Opaskwayak Cree Nation
Oscar Lathlin Memorial School
Keeseekoowenin First Nation
Keeseekoowenin School
O-Chi-Chak-Ko-Sipi First Nation
Donald Ahmo School
Sandy Bay Ojibway First Nation
Isaac Beaulieu Memorial School
God's Lake Narrows First Nation
God’s Lake Narrows First Nations School
Advisory Committee
• Purpose:
– Assist with SIS vendor selection
– Assist with creating policies and procedures regarding data
management/storage/access for SIS
– Develop governance policies
Project Team
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Howard Burston – Project Sponsor
Paul Scott – Project Manager
Jason Bailey – System Administrator
Gary Page – Senior Trainer/Technical Writer
Chris Guimond – School Trainer
Adam Dyck – School Trainer
Jonathan McKenzie – Technician
Harvey Wastasecoot – Technician
Michael Laferriere – Technician
Theo Baschak - Technician
Conrad Beck – Service Desk
Giselle Morriseau – Administrative Assistant