Iowa Transcript Center
File Format Validation Process
NTC/EASIER
Responsibility
SIS Vendor Responsibility
Provide Data File Format,
Schema Definition File (XSD)
Develop support for
Data File Format
Provide technical support
to SIS vendors
Produce test Data Files,
Validate using XSD file
in an XML Editor
Correct data format issues
At this point, the vendor’s SIS can
produce valid XML files.
Provide Software update
To Beta Test Districts identified
By EASIER and SIS Vendors
(continued)
SIS Vendor Responsibility
Provide Data File support
To School Districts
Beta Test District
Responsibility
Produce Data Files from
Updated SIS
Upload Data Test Files to ITC
Beta Test District Receives
validation warnings and errors from ITC
Beta Test District reports/discusses
validation warnings and errors from
ITC with EASIER consultant.
Correct file format issues
found during ITC validation
At this point, the district’s SIS
extracts valid data files.
The SIS vendor is approved for use.
EASIER consultant reports file format
issues found during validation to
SIS vendor
Once validation warnings and errors
are resolved, extract is validated
(approved for use).
SIS Vendor releases update to customers.
Individual District Responsibility
District signs up to participate:
Receive login information and
participate in webinar training.
Produce Data Files from
Updated SIS
Upload Data Test Files to ITC
Examine validation warnings and errors
from ITC (Is documentation needed?)
Correct and resubmit as needed.
Examine individual transcripts &
records for accuracy.
(Is documentation needed?)
Begin using ITC to send & receive
records and transcripts.