UITS SIS Updates for USSS Council Meeting
March 2015
SIS 2015 release dates
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SIS 15-1 March 7th – completed
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HRMS/SIS Database Split and SIS 15-2 June 7th – in progress
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PeopleTools Upgrade – October 2015 (date TBD)
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SIS 15-3 – December 5th
ESS Program Increment (PI) Planning
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Product Management team beginning to work on priorities for PI 2 (April 22 - July 14)
OneStart _-> One.IU.edu Migration
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See link for project updates and timeline: https://uits.iu.edu/restart
Student team identifying work for PI 2
Student Service Initiative (SSI)
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SIS and Sunapsis Integration project delivered 5 integration points: Residency, External Education, Visa,
Citizenship, and Service Indicators. Integrations are complete for Add logic. Update/Delete logic will
require additional programming effort for 2 of the integrations.
Distributed Schedule of Classes – programming to update meeting patterns for combined sections in
progress. Southeast pilot is underway.
Development underway for Distributed Schedule of Classes Post Enrollment Maintenance page
Programming work for Student Record eSpecial Credit is underway.
OnBase (Admissions SSI)
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Issues identified in the go-live or testing are continued to be addressed. The most recent were updates to
the Decision Review form to allow for longer decision comments and routing details.
Post Admit Poor Performance life cycle and Document Import Process were implemented for IUB.
The addition of a confirm/cancel button for the Send to Initial Review ad hoc task for IUPUI and IUB was
completed. This allows additional oversight of the automated decision process.
EAB Student Success Collaborative
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Fixed issues with Kokomo probation students not showing; added service indicator codes to IU feed.
Continued work on home campus issue, fixing elements of display for student with multiple campus
enrollments. Home Campus issue needs additional work: there are 370 students with enrollment on
more than 1 campus. USSS and OCSS are working to clean-up 1500+ active program plan stacks where
the student has no enrollment.
Change IU feed to remove non-graded components of courses, intended to simplify view in SSC platform.
To catch up historical data for the 21 issues completed through February and those above, will send
complete historical update files March 17.
Continue to work closely with OCSS (and EAB) under new organizational structure.
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iGPS / Degree Map Initiative
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Advisor view of a student’s previously planned from degree maps
o Advisors now have view only to all features of a student’s iGPS
Improvements, bug fixes and refactoring to the iGPS environment including:
o View of course availability (development complete, will be implemented with view of waitlist)
o View of waitlist (in-progress)
Standard Degree Map (SDM)
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UITS is providing ongoing support to those mappers that are working to review and validate
their maps (includes all terms)
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Degree map descriptions
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Work to implement by bulk load is completed
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Collection of degree map/major descriptions for bulk load is in progress
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Work to manage (add, edit, publish) degree map/major descriptions is completed and
will be implemented with the bulk load
User Experience review of iGPS planning features
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Review is complete, report and recommendations are in-progress
Development is in progress for add a placeholder functionality:
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Ability for a student to add a degree map placeholder from degree map to plan
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Ability for a student and to select a course from the placeholder in the plan
View of Test, Transfer, and Other credit
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Development is complete
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Validation is in progress
FLAGS Advising Records (AdRx)
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Implemented bug fixes for AdRx ‘cc’ email issue, for admin profile email issue, for Student Appointment
Scheduler cancellation note, for Student Appointment Scheduler confirmation email
Completed new data conversions from local systems to AdRx: IUPUI Kelley school, IUPUI General Studies
New functionality in AdRx which should move to PRD week of March 16
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Create Connection to Onbase from AdRx
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Display Onbase docs in AdRx
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Upload docs into Onbase from AdRx
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Quick Notes creation - this is the ability to create and save stored test, and then add with a click
when desired.
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Quick notes edit and delete
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Quick notes use in Advising Notes
Student Records
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Programming and testing underway for Degree Honor project.
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Bachelor of Arts degrees can have honors awarded by multiple programs and those honors
should print with the correct program. SIS needs to provide the ability for the Registrars to
specify where they want honors to print and be able to identify which program/plan stack
“owns” each honor.
Distinction Level for multi-school Bachelors of Arts degrees
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Programming changes are planned for the transcript to print distinction level from more than
one school with the school name, instead of with the degree.
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CRM
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Talisma 9.1 release was abandoned due to issues in the functionality particularly around the print
templates. Currently targeting 9.2 that has passed initial prescreen testing. Full regression testing will
begin week of Feb. 23rd with anticipated Production implementation April 25th.
Salesforce Enterprise Project
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Lifetime Engagement Executive Committee will make a decision in early March whether to select
Salesforce solutions as an enterprise-wide CRM.
Admissions eApp
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Further refinements were completed for the Program for Intensive English application now that applicant
processing cycle has started. This allowed the information collected regarding their current Visa and
Citizenship status to drive further questions regarding documentation required.
Team monitors and addresses the production fatal error conditions preventing applicants from
proceeding with their application. Address length is the latest error being corrected in response to this.
Sent out the call for annual maintenance items this year. Will review with USSS and campuses with an eye
toward standardization to the extent it can be achieved in this cycle.
Compass
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Resolved student specific production conditions as reported by the COMPASS representatives. These
were primarily data integrity issues which allowed errors in the manner in which COMPASS processed.
Collected and refined the requirements for enhancements planned for the coming awarding cycle in
March. Many of the issues surround the data display on the coversheet for the application packet
available from COMPASS.
HRMS / SIS Database Split (SIS/SS teams)
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HRMS/SIS Database Split project updates: https://uisapp2.iu.edu/confluenceprd/pages/viewpage.action?spaceKey=HR&title=HCM+9.2+Split+Upgrade+-+Status+Report
Work to correct data discrepancies identified in preparation for the HR/SIS database split/integration has
been underway. Analysis of the additional impacts for resolution with the SIS team has been ongoing and
will continue through to the go-live on June 6th.
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