• Introduction
• Data Management
• Objectives
• Project Goals
• SIS Selection Process
• School Assessments
• Training
• Support
• Project Time Line
• FAQs
• Advisory Committee
• Project Team

• The First Nation Student Success Program (FNSSP) supports the development of school success planning, student learning assessments and performance measurement in individual First Nation schools.
• The FNSSP is an initiative that supports First Nation schools on reserve in their ongoing efforts to respond to their students’ needs and improve student and school results.

• The Database Management component will enhance and support the collection and analysis of data on student and school performance which is critical to a school’s ability to advance and track student achievement. It allows schools to set targets and monitor results and report to parents and communities on how students are doing. Data includes the day-to-day record keeping of students, grades, results of standardized testing and other academic assessments, including attendance.

1. Streamline the school administrative tasks:
– Easy to access student information
– Attendance
– Grades
– Academic history
– Demographics
– Discipline
– Contact information
– Health information
– Standard testing information

2. Streamline the management and aggregate data reporting tasks:
– Nominal Roll
– Special Education
– Monthly attendance rates
– Graduation rates
– Drop-out rates
– Literacy test results
– Numeracy test results

3. Have rule-specific access to data management modules.
4. Have a Freedom of Information and Protection of
Privacy Act (FIPPA) and OCAP compliant structure.
5. Reduced requests from the Education Director’s office for student information.
6. Maintain student confidentiality while providing access to staff members.

7. Configure system to schools’ unique specifications:
– Teachers
– Scoped to Life-Long learning
– School information
– Courses
– Students
– Report cards
– Federal and provincial reporting
– Additional modules as required for facilities, busing, scheduling, etc.

The goals of the project to implement a Student Information
System (SIS) are:
– Implement a single SIS across all First Nations schools in Manitoba.
– Implement a centralized repository for data management and reporting purposes.
– Provide school-based and aggregate reporting to education authorities, schools, students, parents, the province of Manitoba, and Indian and
Northern Affairs Canada (INAC).
– Facilitate school improvement through data-driven decision making.
– Implement a SIS that reflects the Provincial standard for learning outcomes.
– Streamline school administrative tasks.
– Reduce requests from the Education Director’s office for student information.
– Maintain student confidentiality
– Configure SIS for schools’ unique specifications.

• Project documented 317 requirements for SIS including:
– Assessment
– Attendance
– Demographics
– Discipline
– Health
– Scheduling
– Special Education
– Gradebook/Transcripts
– Reporting

• RFP was sent to 6 potential vendors:
– Maplewood
– Mayet (partnered with Protegra)
– Dadavan
– Trevlac
– HARTS
– Orion Software (partnered with Pearson)

• Based on how well the vendors’ met the requirements, each solution was scored and totaled.
• Vendors with the 3 highest score were short listed to demonstrate their solution.
– Mayet
– Maplewood
– Dadavan

• Based on vendor demonstrations, each solution will be scored according to functionality, ease of use, and suitability of product.
• The vendor/solution with the highest score will be selected.

• Technical Assessment
– Hardware, network, and connectivity
– Provide best practices and recommended upgrades/enhancements
– Work with school to determine equipment needs/upgrades
– Timeframe – Mid November
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• Staff Skill Assessment
– Assess school staff computer skills and create customized training
• Provide training on Maplewood, MS Office, and general computer skills to school staff and teachers on ongoing basis.
• Provide training materials and Maplewood reference material in multiple formats: hard copy, online, and
Captivate demos.
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• Information Worker
– Data Management will provide funding for an Information Worker for each community.
– The Information Worker is under the supervision of the Director of
Education.
– The Information Worker is responsible for local administrative and system support of the implementation of the Student
Information System (not technical support).
• Service Desk
– The MFNERC has a Service Desk for Data Management that is available to answer any technical or software questions regarding Maplewood.

Vendor Demonstrations
Select SIS Vendor
Customize SIS as Required
Year 1
Nov 25-26, 2009
Dec 8, 2009
Complete
School Training and Technology Assessments Complete
Year 2
NA
NA
Complete
Complete
Conduct Training on SIS for all school staff
Configure SIS Security
Complete
Complete
Complete
Complete
Configure Report Formats
Install Required Hardware in Schools
Upgrade Internet Bandwidth as Required
Data Conversion/Testing
Go Live Date
In Progress
Complete
In Progress
Complete
Sept 2010
Complete
Complete
In Progress
Complete
Sept 2011

Community
Bunibonibee Cree Nation
Fisher River Cree Nation
Opaskwayak Cree Nation
School
1972 Memorial School
Oxford House Elementary School
Charles Sinclair School
Joe A. Ross School
Sagkeeng First Nation
Tataskweyak Cree Nations
Sagkeeng Anicinabe Community School
Sagkeeng Anicinabe High School
Sagkeeng Consolidated School
Chief Sam Cook Mahmuwee Education
Centre
Wasagamack First Nations George Knott School
Waywayseecappo First Nations Waywayseecappo Community School
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Community
Cross Lake First Nation
School
Mikisew Middle School
Otter Nelson River School
Fox Lake Native Spiritual School Fox Lake First Nation
Sapotaweyak Cree Nation Neil Dennis Kematch Memorial School
Brokenhead Ojibway First Nation Sergeant Tommy Price
Opaskwayak Cree Nation
Keeseekoowenin First Nation
Oscar Lathlin Memorial School
Keeseekoowenin School
O-Chi-Chak-Ko-Sipi First Nation
Sandy Bay Ojibway First Nation
God's Lake Narrows First Nation
Donald Ahmo School
Isaac Beaulieu Memorial School
God’s Lake Narrows First Nations School
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Community
Nisichawayasihk Cree Nation
Nation
Garden Hill First Nation
Poplar River First Nation
Pinaymootang First Nation
Manto Sipi First Nation
Lake Manitoba First Nation
Peguis First Nation
Sioux Valley Dakota Nation
School
Nisichawayasihk Neyo Ohtinwak School
Otetiskiwin Kiskinwamahtowekamik
School
Garden Hill High School
Kistiganwacheeng Elementary School
Poplar River Elementary School
Pinaymootang School
Amos Okemow Memorial School
Lake Manitoba School
Peguis Central School
Sioux Valley High School
Sioux Valley School
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• Who has access to the school data?
– Only the Education Director, Principal(s), and Information Worker have access to the school data.
– Teachers can only view their class data.
– Other school staff such as school secretary, resource teachers, or librarians can be granted limited access to certain features in
Maplewood.
– AANDC does not have access to the Student Information System nor does another other government body.
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• Is the student data secure?
– The student data is stored in secure locations with appropriate physical and electronic barriers.
– Data transmitted over the Internet (ConnectEd) is encrypted using SSL technology (same technology used by banks).
– Access to student data is determined by the school and data access is limited according to school roles.
• Where can I find information on the project
– All project data and training material can be found at: www.mfnerc.com\datamanagement
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• How do I contact the MFNERC Service Desk?
– 1-866-941-6359
– servicedesk@mfnerc.com
• How do I book Maplewood training
– Contact Gary Page GaryP@mfnerc.com
, 594-1293
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• Purpose:
– Assist with SIS vendor selection
– Assist with creating policies and procedures regarding data management/storage/access for SIS
– Develop governance policies

• Howard Burston – Project Sponsor
• Paul Scott – Project Manager
• Jason Bailey – System Administrator
• Gary Page – Senior Trainer/Technical Writer
• Chris Guimond – School Trainer
• Adam Dyck – School Trainer
• Jonathan McKenzie – Technician
• Harvey Wastasecoot – Technician
• Michael Laferriere – Technician
• Theo Baschak – Technician
• Leonard Kirkness – Technician
• Russell Mallette Technician
• Conrad Beck – Service Desk
• Giselle Morriseau – Administrative Assistant