THE MEPA TECHNOLOGY
Background Overview & Processes
SESSION OBJECTIVES
• At the end of the session, the participants are
expected to:
a. Explain the major milestone of MEPA in Region XII;
b. Discuss the basic principles of MEPA Technology;
c. Familiarize the proposed SIP Guide along with the
Continuous Improvement (CI) Framework;
d. Discuss MEPA process from school to Regional Office
vis-à-vis institutionalization of Integrated Regional
MEPA; and
e. Develop deeper understanding on how essential
MEPA technology in the full implementation of
strategic plans vis-à-vis accelerating access, quality
and governance.
ACTIVITY
Directions: Assess how you conduct Monitoring &
Evaluation
(M&E)
in
your
respective
District/Secondary Clusters and School by
completing the template below:
What went well?
What went wrong?
What needs to be improved?
ANALYSIS
1. What are the prevailing observations on
the things that went well?
2. What are the prevailing observations on
the things that did not go well?
3. What generally are the aspects that
need to be improved?
M&E BEFORE & AFTER INSTITUTING
MEPA TECHNOLOGY
BEFORE
AFTER
Focused more on quantitative
which can’t capture barriers
and bottlenecks of PPA
implementation
Focused on in-depth
quantitative & qualitative
analysis of KPIs
Not much segmentation done
leading to one-size fits all
interventions
Using MEPA tools and techniques
(Dashboard, Segmentation, S-Curve)
for data analysis & interpretation
leading to strategic intervention
Under utilization of M&E
results for decision-making
purposes
Optimization of M&E results
for decision-making to
ascertain realization of set
objectives.
PRIME MILESTONES AS RESULTS OF
USING MEPA TECHNOLOGY
Improvement of project management
on IP & Muslim Educ. among the
PRIME Recipient divisions: Sarangani,
Sultan Kudarat & South Cotabato
Extended the RMEPA to other 6
divisions capacitating them on MEPA
Technology – skills in using dashboard,
segmentation,
MSC,
presentation
techniques, etc.
Increased
understanding
of
educational issues and innovativeness
in formulating strategic interventions
among key stakeholders
PRIME MILESTONES AS RESULTS OF
USING MEPA TECHNOLOGY
Developed/Enhanced
Policies
&
TA
accelerating access,
governance
Major
vis-à-vis
quality &
Institutionalization of MEPA
Technology extending it from
PRIME to all 15 PPAs
REDP Launching &
Social Marketing
TA & MAJOR POLICIES ENHANCED/
DEVELOPED THROUGH MEPA
 2nd Q-RMEPA 2013
Focus: Access - Enrolment
 3rd Q-RMEPA 2013
Focus: Access – Drop-out Rate
 4th Q-RMEPA 2013
Focus: All KPIs
 1st Q-RMEPA 2014
Focus: Completion & Quality
TECHNICAL ASSISTANCE ACTED / MAJOR POLICIES
ENHANCED/DEVELOPED DURING 2ND Q-RMEPA
2013: ACCESS - ENROLMENT
Policy
Issues /
Technical Assistance /
Directions
Opportunities
Policies acted by RO
Forwarded to
Discussed
Establishment
of 
Integrated
Schools
especially in the IP
dominated areas in the
region
vis-a-vis 
Moratorium on the
opening of IS
Low number of test 
takers in the PEPT,
considering that this
region
has
high
number of over-aged 
learners and enrollees
Central Office
Regional Office quality assured the
accuracy and validity of the
information
forwarded
and
conducted schools ocular inspection
RO indorsed to the Central Office
for approval.
RO issued policy Reinforcement to
Intensify Advocacy Program of
SDOs to encourage learners to take
the exam
Encouraged
SDOs
to
have
partnership with CSOs for massive
information dissemination advocacy
and opportunity for sponsorship of
the registration
Secured
Exemption
and Approval
of CO for the
Opening of IS
TECHNICAL ASSISTANCE ACTED / MAJOR POLICIES
ENHANCED/DEVELOPED DURING 2ND Q-RMEPA
2013: ACCESS - ENROLMENT
Technical Assistance / Policies
acted by RO
Issues /
Opportunities
Discussed
Transparency on 
School
MOOE
utilization

On
establishing 
continuous
better
learning
environment in the
schools
Conduct schools 
action research to
further investigate
increase
and
decrease of KPIs
RO issued policy on Establishing Transparency
Board to all SDOs and all schools - Region
Memo 143, series 2013
RO strengthened monitoring by integrating
compliance of transparency board in all PPAs
RO reinforced policy on Implementing
Guidance on Revitalizing Classroom
Structuring cum Child-Friendly School
System - Region Memo 245, series
2013
RO issued 4th Regional Research cum
School-Based Management Congress and
1st Communication Festival (ComFest) –
Region Memo 297, series 2014 with focus on
sharing educational action researches geared
towards strategically accelerating access,
quality and governance of basic education
Policy
Directions
Forwarded to
Central Office
TECHNICAL ASSISTANCE ACTED / MAJOR POLICIES
ENHANCED/DEVELOPED DURING 3RD Q-RMEPA
2013: ACCESS – DROP-OUT RATE
Issues /
Opportunities
Discussed
Lack of tracking mechanism
and progress monitoring
system for special programs
and projects
SBM grants on the provision
for IMs vis-à-vis DepEd
Order
44,
series
2013
Moratorium of Purchase of
Instructional Materials
Technical Assistance /
Policies acted by RO
Policy Directions
Forwarded to
Central Office
TA on M&E to improve strategies, Policy to provide M&E
system and approaches in program Tools
or
information
implementation
system for the 15 PAPs
progress implementation
In collaboration with SDOs jointly Policy of SBM grants on
encouraged LGUs to provide support fund the provision for IMs shall
to schools to avail Text2Teach project.
be converted as leverage
TA on TXT2TEACH Teachers Training
and
Stakeholders
Orientation
for fund to avail Text2Teach
Cotabato Province and Sultan Kudarat project.
Recipient
Schools
Memorandum No. 254, s. 2013
Region
Lack
of
operational TA on the processes of employing
mechanism for established Alternative Delivery Modes
school
dormitories
for
schools having far distance
between home and school
Policy on Sheltering and
Home-based
Approach
Program
for
divisions
having
problem
on
distance between home
and school.
TECHNICAL ASSISTANCE ACTED / MAJOR
POLICIES ENHANCED/DEVELOPED DURING
4TH Q-RMEPA 2013: ALL KPI’s
Issues /
Opportunities
Discussed
Technical Assistance /
Policies acted by RO
Over-lapping schedule
of activities
RO issued policy on the creation of
UNIFIED
CALENDAR
OF
ACTIVITIES CUM PLANS FOR FY
2015 – Region Memo 114, series 2013
Hiring of non-licensed
locally-paid teacher
contributory to
decreasing MPS of NAT
result
Issues on graduation
ceremonies and opening
of classes
RO issued Moratorium for Hiring
Locally-paid Teachers – Region
Memo 210, series 013
RO strengthened advocacy program
using tri-media (print, air time
program thru Radyo Bombo – DepEd
SOCCSKSARGEN: Abanse and Dose,
and on-line – depedroxii.org)
Policy
Directions
Forwarded to
Central Office
TECHNICAL ASSISTANCE ACTED / MAJOR POLICIES
ENHANCED/DEVELOPED DURING
1ST Q-RMEPA 2014: COMPLETION & QUALITY
Issues /
Opportunities
Discussed
Equity
of
deployment
Technical Assistance / Policies
acted by RO
teacher 

Adoptive measures in
addressing classroom
shortages

Institutionalize multilevel M&E mechanisms
to ensure progress
marker of department
PPAs to key performance
indicators

RO reinforced the Redeployment of Excess
Teachers from Elementary and Secondary
Schools – Region Memo 147, s. 2014
RO issued Adoptive Measures in Filling-up
Vacant
Teaching
Positions
to
Institutionalize
Equity
of
Teacher
Deployment – Region Memo 151, s. 2014
RO issued policy on “No Faculty
Room for Secondary Teachers”
Region Memo 155, series 2014
RO issued Region Memo No. ___ s.
2014: Integrated Regional
MEPA
Operational Framework to strengthen
M&E in the schools, districts, divisions
and region.
Policy
Directions
Forwarded to
Central Office
INSTITUTIONALIZATION OF
MEPA AT ALL LEVELS & UNITS
 Phase I: Immersion of 6 NonPRIME Divisions in RMEPA
 Phase II: Capacity Building
of Senior Managers, EPS, PSDS,
SHs (833 – UNICEF)
 Phase III: Institutionalization
of DepEd XII Integrated
Regional MEPA Operational
Framework
IMPACT OF MEPA IN PLANNING
& DECISION-MAKING
MEPA results are used for
plan adjustment
particularly on 15 PPAs to
improve project/fund
management.
4th Quarterly RMEPA is
focused on analyzing all
KPIs in preparation for
Planning and Budgeting.
MEPA
MEPA results are
optimized to
enhance/develop Major
Policies and/or provide
Technical Assistance to
SDOs.
MEPA is utilized as
unifying mechanism at
all levels and units to
improve access, quality
and governance.
SBM CONCEPTUAL FRAMEWORK
Leadership &
Governance
VMG
Curriculum &
Learning (K to 12)
Self-managing & Self-renewing
Accredit
Functionally
Literate
Citizen
Resource
Management
LEARNING COMMUNITY
BESRA THRUSTS
NCBTS, ECE, ALS, ETC
CENTRAL,REGION, DIVISION
Accountability &
Continuous Improvement
M&E in SBM: Accountability & Continuous
Improvement
A clear, transparent, inclusive, and responsive accountability
system is in place, collaboratively developed by the school
community, which monitors performance and acts appropriately
on gaps and gains.
1. Roles and
responsibilitie
s of
accountable
person/s and
collective
body/ies are
clearly defined
and agreed
upon by
community
stakeholders.
There is an
active party
that initiates
clarification of
the roles and
responsibilities
in education
delivery.
The
stakeholders
are engaged in
clarifying and
defining their
specific roles
and
responsibilities
.
(1)
(2)
Shared and
participatory
processes are used
in determining
roles,
responsibilities
and
accountabilities of
stakeholders in
managing and
supporting
education.
(3)
Monitoring & Evaluation
Absence of M&E results to:
Absence of M&E results to:
MEPA OBJECTIVES
Identify major bottlenecks in the delivery of basic education services
that prevents DepEd from “getting all school age to school, keep them
in school, and ensuring all children who are in school to acquire
quality learning;”
Agree on scope of technical assistance the RO will
provide to DOs that are related to improving
access, quality and governance;
Customize policies and programs on increasing
access, quality and governance that will respond to
the unique issues and concerns affecting different
divisions within the region; and
Formulate a set of policy recommendations and/or
adjustments to existing policies, programs or strategies
and systems supporting increase of access, quality and
governance
4. CO MEPA
2. DMEPA
1. SMEPA
•School KPIs
•PIR of AIP
• Operational
Concerns
3. RMEPA
AR & CR
Actual
Enrolment
Performance
& Drop-out
All KPIs
MAJOR TRAINING OUTPUT
• Enhancement of Session Guides for
the Regional Roll-out to PSDS & SHs
• Finalization of Schedule
Trainers for 2 Batches
of
SDO
• Contextualization
of
MEPA
Operational Framework per SDO
• Interfacing of Regional TA Teams with
their respective baby SDO
DepEd XII INTEGRATED REGIONAL
MEPA OPERATIONAL FRAMEWORK
SMEPA
DMEPA
• SCHOOL MONITORING EVALUATION & PLAN
ADJUSTMENT (SMEPA)
• School Quality Management Team (QMT ) - Monthly
• DIVISION MONITORING EVALUATION & PLAN
ADJUSTMENT (DMEPA)
• Division QMT – Quarterly (4th week of March, June, Sept., December)
• REGIONAL MONITORING EVALUATION & PLAN ADJUSTMENT
(RMEPA)
RMEPA
• CLMD, QAAD, PPRD, HRTD, ESSD, FTAD – Quarterly (1st week of April, July, Oct. & Dec)
• CENTRAL OFFICE MONITORING
ADJUSTMENT (COMEPA)
COMEPA
EVALUATION
&
PLAN
MEPA MECHANICS
I. In-depth Analysis of KPIs
• In-depth Analysis of KPIs - Access: 2nd & 3rd Quarter;
Quality: 1st Quarter; Access & Quality: 4th Quarter)
• Implementation Status of the 15 PPAs
• Agenda affecting program design, policy standard, system
and TA needed
II. Discussion/Interpellation
• Lead Discussant as Facilitator
• Interpellation by: PPA Holders(DMEPA/RMEPA); SPT
(SMEPA)
III. Synthesis
• Highlighting TA needs to be addressed
• Policy Directions flagged
IV. Next Steps & Agreement (Plan Adjustment)
The SMEPA Meeting
SMEPA
Meeting
SCHOOL MEPA (1 Day)
Discussion of KPI & AIP Implementation
Objectives:
To enable the SCHOOL to immediately respond issues and
concerns affecting the effectiveness of programs and efficiency
of programs delivery
•
Immediate feedback on efficacy and weaknesses of program
implementation at school level vis-à-vis AIP implementation
• Respond to technical and training needs of teachers
• Identify enhancements to education policies and guidelines
The DMEPA Meeting
SMEPA
Meeting
DIVISION MEPA (2 Days)
Presentation & Discussion of KPI & AIP Implementation
Objectives:
To enable the DIVISION OFFICE to immediately respond issues
and concerns affecting the effectiveness of programs and
efficiency of programs delivery
•
Immediate feedback on efficacy and weaknesses of program
implementation at school level vis-à-vis AIP implementation
• Respond to technical and training needs of teachers
• Identify enhancements to education policies and guidelines
The RMEPA Meeting
SMEPA
Meeting
REGIONAL MEPA (2 Days)
Presentation & Discussion of KPI & AIP Implementation
Objectives:
To enable the REGIONAL OFFICE to immediately respond
issues and concerns affecting the effectiveness of programs
and efficiency of programs delivery
•
Immediate feedback on efficacy and weaknesses of program
implementation at school level vis-à-vis AIP implementation
• Respond to technical and training needs of teachers
• Identify enhancements to education policies and guidelines
DASHBOARD: QUALITY (1st Quarter)
• Focus on DepEd’s KPIs on QUALITY: NAT,
CR, SReA, EGRA, Phil IRI, NCAE
• Review on the bottlenecks of all PPAs visà-vis “PRODUCING CHILDREN WITH
QUALITY LEARNING”
• Leading review to a more systematic and
systemic analysis of DepEd policies on
quality
DASHBOARD: ACCESS (2nd Quarter)
• Focus on DepEd’s KPI on ACCESS:
- SMEPA: Enrolment Rate (Community Mapping),
Attendance
- DMEPA: Enrolment Rate, Enrolment Pattern
- RMEPA: Participation Rate, GER, Enrolment
Pattern
• Review on the bottlenecks of all PPAs vis-à-vis
“KEEPING ALL CHILDREN IN SCHOOL”
• Leading review to a more systematic and systemic
analysis of DepEd policies on access - enrolment
DASHBOARD: ACCESS (3rd Quarter)
• Focus on DepEd’s KPI on ACCESS:
- SMEPA: Drop-out Rate (Absolute number)
- DMEPA: School Leavers (Absolute number)
- RMEPA: Cohort Survival Rate, School Leavers
• Review on the bottlenecks of all PPAs vis-à-vis
“KEEPING ALL CHILDREN IN SCHOOL”
• Leading review to a more systematic and
systemic analysis of DepEd policies on access –
CSR & SLR
DASHBOARD: ALL KPIs (4th Quarter)
• Focus on all DepEd’s KPIs on ACCESS & QUALITY:
- SMEPA: Enrolment, Drop-out, NAT
- DMEPA: Enrolment, School Leavers (Absolute
no.)
- RMEPA: NAT, PR, GER, CSR, SLR
• Review on the bottlenecks of all PPAs vis-à-vis
“KEEPING ALL CHILDREN IN SCHOOL &
PRODUCING WITH QUALITY LEARNING”
• Leading review to a more systematic and systemic
analysis of DepEd policies on quality & access.
The MEPA STRATEGIC MODEL
SMEPA
• Monthly Review: End of Month
• Duration: One day
• Focus on Operational Concerns (OC) based on Themes & AIP Review
• OC will be inputs to District Report by PSDS
• Participants: SQMT (SPT, SGC, BLGU)
DMEPA
• Quarterly Review: End of the 3rd month of every Quarter
• Duration: 1-2 days (1st day: PSDS; 2nd day: Division M&E Team)
• Focus on Major PPAs vis-a-vis Themes thru PSDS Report of Schools' OC
• Participants: Division QMT Team, Program Coordinators, PSDS
• Outputs: Agenda on Technical Assistance (TA) & Policy Directions (PD) as inputs
to RMEPA
RMEPA
•
•
•
•
•
Quarterly Review: 1st week of the following month of the next Quarter
Duaration: 2 days (1st day: SDOs; 2nd day: Region M&E Team
Focus on Major PPAs vis-a-vis Themes
Participants: Division/Region QMT Teams, Regional Program Coordinators
Outputs: Agenda on Technical Assistance TA & Policy Directions (PD) as inputs to COMEPA
SIP Guide + CI Process
Guide in developing and implementing School Improvement Plan (SIP)
SIP Guide (July 2014)
Continuous Improvement
(14 Aug 2014)
Combined
(as of 19 August 2014)
[approved by usec lino]
Phase I: Preparatory Activities
Phase II: Planning Workshop
Session 1: Opening, Levelling Off,
and Perspective Setting
Session 2: Situational Analysis of
Children and Learners
Session 3: Situational Analysis: The
Community
Session 4: Situational Analysis: The
School
Session 5: Setting Objectives and
Targets
Session 6: Formulating Strategies
Session 7: Action Planning
Session 8: Closing the Workshop
Phase III: Post-Workshop Activities
Writing the SIP
Other Post-workshop activities
ASSESS
• Mobilize School Planning Team -Understanding your school measures
and performance
• Talk with learners and other stakeholders
- Data Gathering
• Walk the process
- Map the process, Detail the Steps and
Support Systems
• Identify priority improvement areas
• Set strategic objectives and targets
ASSESS
ANALYZE
• Do root cause analysis
• Develop solutions
• Finalize improvement plan
PLAN
ACT
• Organize Implementing Team
• Test the solution
• Roll out solution
• Check progress
ACT
Organize and Mobilize SchoolCommunity Planning Team
Voice of the learner
Voice of other Stakeholders
Analyze the Situation:
a. Children and Learner
b. School
c. Community
Identify priority improvement areas
Do root cause analysis
Set Strategic Objectives and Targets
Develop solutions
Finalize Improvement Plan
Organize Project Teams to implement
solutions
Develop detailed Action Plan
Implement solution
Check progress (Assess and start
38
process again)
REGIONAL TA TEAMS
SDO
REGIONAL PERSONNEL
Sarangani
Agney Taruc & Johnny Sumugat
GSC
Dr. Napoleon Gio & Kathrine Lotilla
Koronadal City
Gilda Orendain & Shirley Saur
South Cot.
Dr. Glenn Bisnar & Walid Abdullah
Tacurong City
Joelita Aguilar & Gerrardo Magno
Sultan Kudarat
Josenette Braña & Luz Lalli Ferrer
Kidapawan City Magdaleno Duhilag, Jr. & Rogelio Radaza
Cotabato Prov.
Dr. Shirley Bulosan, Gilbert Barrera, Regan Dagadas
Cotabato City
Norman Valeroso & Suzanne Berba
OUTCOME INDICATORS
1. All schools to be upgraded in the SBM
Level of Practice: Level 1 (50%); Level 2
(40%); Level 3 (10%) by 2019.
Level
Elem. Level: 1,712
SBM Level 1
SBM Level 2
SBM Level 3
Secondary Level: 456
SBM Level 1
SBM Level 2
SBM Level 3
%
No. of Schools
50%
40%
10%
856
685
171
50%
40%
10%
228
182
46
OUTCOME INDICATORS
2. All schools have realigned their SIP
with new template and established
Continuous
Improvement
(CI)
Framework vis-à-vis SMEPA.
3. SDO through District/SC to close
the gaps in terms of addressing
operational concerns of schools vis-àvis implementation of PPAs of schools
on access and quality.
MEPA ROLL-OUT SCHEDULE
Batch
Date
Participants
Office
Batch I: Senior
Managers
Dec.
8-10,
2014
RO & All 9 SDOs
Batch II-A: PSDS
& SHs (1 Central
& 1 Non-Central
School)
Batch II-B: PSDS
& SHs (1 Central
& 1 Non-Central
School)
Batch
III:
Secondary
Cluster Heads &
SHs (1 IU & 1
Non-IU School)
Dec.
15-17,
2014
70 pax: RO – 20 pax: RD,
Chiefs, EPS; & SDOs - 45
pax: SDS, ASDS, SGOD
Chief/M&E Coord., SBM
Coord., DPO; 5 Trainers
Cluster A: 114 pax - 38
PSDS & 76 SHs; 5 Trainers
Cluster B: 120 pax - 39
PSDS & 78 SHs; 5 Trainers
Dec.
18-20,
2014
Cluster
PSDS &
Cluster
PSDS &
GSC,
South
Cotabato,
Kidapawan City
Sultan Kudarat, Tacurong
City, Koronadal City,
Dec.
21-23,
2014
Cluster A: 150 pax:
SCHs, 50 SHs from IUs,
SHs from Non-IUs
Cluster B: 150 pax:
SCHs, 50 SHs from IUs,
SHs
from
Non-IUs,
trainers
A: 114 pax - 38
76 SHs; 5 Trainers
B: 120 pax - 39
78 SHs; 5 Trainers
North Cotabato, Sarangani
& Cotabato City
North Cotabato
Cotabato,
50 North
50 Kidapwan City
GSC,
50 Sultan Kudarat, Sarangani,
50 South Cotabato, Cotabato
5 City,
Tacurong
City,
Koronadal City
APPLICATION
How
do
you
institutionalize
your division:
- DMEPA?
- SMEPA?
plan
MEPA
to
in
CLINCHER
Make a reflection on the statement
below: What challenge does it pose?