Free (for Educators).

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Getting Started With
Google Apps for Education
Jay Blackman
Director of Technology
Brookwood School District 167
jaydblackman@gmail.com
Twitter: jaydblackman
What Is Google Apps?
http://www.youtube.com/watch?v=kJT3pagjd8s
What Is Google Apps?
• A suite of free collaboration and creation tools from Google
• Solutions for email, documents, websites, shared calendars and more
• Available from any computer with an internet connection (including phones)
• Requires no local IT support beyond desktop maintenance
• Constant updates – no license costs
• Email archiving and online storage
What Is Included In Google Apps?
Sites (Webpages)
Docs
(Office Suite)
Calendar
Gmail
(E-mail)
Google Talk
(Communications
Suite)
Start Pages
What Is Included In Google Apps?
The Account
The differences between a Google Apps account and Gmail
Account
Google Account
Google Account
using an email
address as a login.
Borrowed From Kern Kelley - http://sites.google.com/site/gtaresources/events/2010-07-29/apps
Gmail Account
Google Account
using an email
address as a login.
The Difference
Google Ed Apps
Accounts
Admin Control
(Postini)
Custom
Domain
Video
Both
Google
Account
Gmail
iGoogle
Google Docs
Maps
Google Sites
Bookmarks
Google Voice
Google Wave
YouTube
Calendar
Chat
Mobile
Blogger
Groups
Picasa
Reader
Borrowed From Kern Kelley - http://sites.google.com/site/gtaresources/events/2010-07-29/apps
What Is Included In Google Apps?
Sites (Webpages)
Calendar
Docs
(Office Suite)
Gmail
(E-mail)
Google Mail (Gmail)
• Just like a regular Gmail account
• Fully compatible with POP and IMAP
• Threaded conversations
• 7GB of storage per user (and growing)
Google Docs
• Web-based replacement for Microsoft Office
• Includes word processor, spreadsheets,
presentations, and data collection forms
• Real-time collaboration
• Store files like a USB drive
http://www.youtube.com/watch?v=A7y7NafWXeM
Google Calendar
• Shared calendars for individuals and groups
• Integrates with mobile devices
• Resource/room checkout
• Free / busy system
• Compatible with Exchange
Google Sites
• Unlimited user websites (classrooms, sports
teams, resources, etc.)
• Users can collaborate on sites like a wiki
• Can be used for private intranet sites
• Includes gadgets for embedding media and
Web 2.0 content
Brookwood 167’s Google Story
• In Year 2 of deployment
• Staff domain for email + collaboration
• Student domain for Grades 5-8
• Email archived through Gaggle.net
• Administrators using it for documentation
• Sites replaced costly Web portal
and teacher webpage software
• Teachers now exploring the
“paperless classroom”
Why Google Apps for Education?
Cost:
Free (for Educators).
The equivalent Premier Edition is typically
$50 per account, per year.
Email archiving is an additional cost.
Educational institutions receive a 66% discount.
Borrowed From Kern Kelley - http://sites.google.com/site/gtaresources/events/2010-07-29/apps
Why Google Apps for Education?
Free for Educators.
Email archiving is an
additional cost.
Educational institutions
receive a 66% discount.
Email archiving is an additional cost.
Educational institutions receive a 66% discount.
Borrowed From Kern Kelley - http://sites.google.com/site/gtaresources/events/2010-07-29/apps
Email Archiving
• Free Message Security add-on
• Integrates directly with your
domain
• Offers multiple year retention
options (1 year vs. 10 years)
• Must pay for filtering
(RedCondor)
• Separate service w/ different
control panel
• Unlimited retention
• Litigation holds
Why Google Apps for Education?
Cross Platform.
Borrowed From Kern Kelley - http://sites.google.com/site/gtaresources/events/2010-07-29/apps
Why Google Apps for Education?
Browser Agnostic
Borrowed From Kern Kelley - http://sites.google.com/site/gtaresources/events/2010-07-29/apps
Why Google Apps for Education?
One login for many services.
Borrowed From Kern Kelley - http://sites.google.com/site/gtaresources/events/2010-07-29/apps
Why Google Apps for Education?
Automatic Backup
Borrowed From Kern Kelley - http://sites.google.com/site/gtaresources/events/2010-07-29/apps
Why Google Apps for Education?
Collaboration
Borrowed From Kern Kelley - http://sites.google.com/site/gtaresources/events/2010-07-29/apps
Why Google Apps for Education?
Keep your work private.
Collaborate with friends.
Publish for the World.
Borrowed From Kern Kelley - http://sites.google.com/site/gtaresources/events/2010-07-29/apps
Why Google Apps for Education?
http://www.google.com/enterprise/marketplace/home
Why Google Apps for Education?
What Else Does Google Do For Schools?
Google in Education F.A.Q.
tinyurl.com/googleineducation
https://www.google.com/support/a/bin/answer.py?hl=en&answer=139019
Google Teacher Academy
Google Teacher Academy
• One day intensive training at a Google facility
• Only 50 educators each time (approximately 500 worldwide)
• Learn about what tools Google offers schools
• Access to a private Google Group
• Advanced notification of Google products
• Give feedback to Google
http://www.google.com/educators/gta.html
Google Teacher Academy
Google Certified Trainer/Organization Program
Find a Google Certified Trainer In
Your Area
http://www.google.com/a/help/intl/e
n/edu/certification_index.html
Frequently Asked Questions?
"Is it reliable?"
http://www.google.com/a/help/intl/en/edu/customers.html
Additional Resources For Educators
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•
•
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Google Apps K-12 Lesson Plans
Google For Educators Discussion Group
Google Apps Education Community
Using Google In Schools
Google for Teachers Site
Google Summer Camp Site
Getting Started With
Google Apps for Education
Jay Blackman
Director of Technology
Brookwood School District 167
jaydblackman@gmail.com
Twitter: jaydblackman
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