Office Managers, Finance &
Accounting Conference
May 20 – 21, 2010
Heidi Chafe, CoBank AVP & Senior Cash Management Consultant
Agenda
Cash Management Objectives
Key Areas of Cash Management – Services to Meet Objectives
Developments in Banking Services
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Cash Management Objectives
Optimizing how your dollars are utilized each day is key to making your
money work for your cooperative and your members…

Optimize the use of your cooperative’s cash
 Minimize borrowing expenses
 Maximize investment income

Enhance efficiencies

Reduce administrative and operating costs

Maximize control – system users, cash application & float
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Key Areas of Cash Management: Collections
Objectives:
Accelerate inflow of funds
Reduce clearing and mail float
Update accounts receivable
Manage & enhance control - system users and cash flows
Services to accomplish your objectives:
Remote Deposit – Image Cash Letter and/or Remote Deposit Capture
Lockbox Services
ACH Customer Billing
Merchant Services
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Key Areas of Cash Management:
Concentration
Objectives:
Reduce idle account balances
Simplify management of your cash
Gain greater control of funds flow
Maximize return opportunity
 Reduce borrowings
Services to accomplish your objectives:
Investment and/or Loan Sweep
Automated Cash Concentration - bank-to-bank sweep
 Increase investments
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Key Areas of Cash Management:
Disbursement
Objectives:
Manage the use of your funds
Extend or control float – “just-in-time” funding
Timely information
Ensure payment matches
Prevent fraud & errors
Services to accomplish your objectives:
Controlled Disbursement
Positive Pay Fraud Protection – Checks & ACH
Paid Check Imaging
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Developments in Banking Services
Services now afforded by technology & legislation:

Check 21/Truncation – Remote Deposit Services
 Scan checks upon receipt in your office
 Submit your deposit electronically to your bank account – by image or file
 Eliminates the need to make a trip to the bank and offers extended deadline
 Advantaged availability on deposited funds

Check Conversion & Electronic Checks – Merchant Services
 Process checks through a terminal at the counter and settle the transaction as
an ACH transaction
 Employ account verification and/or funds guarantee
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Remote Deposit – Scanning Equipment
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Remote Deposit – IRD Sample
Check 21: Sample IRD or “Substitute Check”
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Contact Information
Heidi Chafe
Senior Consultant
Cash Management / eCommerce
(303) 740-4029
hchafe@cobank.com
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