X High School –
Chaperone Details
Details and points of pride on past
RFL events at school
OR
quick overview of RFL plans for
coming year
How do we/will we do it?
Planning, rules, and patience.
HERE WE GO…
Your Job as a Chaperone
• Turn in your chaperone form!
• Actively monitor your team
• Learn the names of all students on the
team
• Set a good example and conduct yourself in
a manner that will encourage the best
behavior of all participants.
Event Rules
• NO pets
• NO siblings from other schools without
parent
• NO chaperones who didn’t register
• NO chaperones who forgot their ID
• NO students who didn’t register
• No smoking or tobacco products
What to do When You Arrive
• Students and chaperones are to check in
upon arrival
• Chaperones – be prepared to show your ID
to get into the event. You MUST be preregistered and show your ID
• Student cannot arrive late or leave early
unless they have their parents have
completed this form
Registration
• If you have money to turn in on the
morning of the event, take it to the
information tent as soon as you are
registered. Your school and team will be
credited.
• All checks should be made out to the
American Cancer Society.
Registration
Additional Registration info to be included
here
What Should We Bring?
List items – tents, coolers, food – teams and
chaperones can bring
What Should We bring?
• Check the weather and be prepared with
sun screen or an umbrella. All students will
receive a packet of sunscreen.
• Many teams will be running fundraisers at
the event. We recommend bringing
spending money for this as well as food.
What Can be Left at Home?
• Please do not bring glass bottles or
containers onto the property.
• No pets
• Siblings without parents
• Valuables are brought at your own risk
Schedule of Events
Provide an overview of the event schedule,
and mention what to expect during the
Opening, Survivor, Luminaria and Fight
Back Ceremonies for new participants
Food
Provide details on food and drinks during the
Relay
Facilities
Provide details and locations for the
bathrooms, the “bank” area, first aid kits,
central committee area and other
important locations.
Thunderstorm & Bad Weather Plan
Provide information on the
alternate/emergency location in case of
bad weather
Donations
Include information about turning in money
Donations
• The information tent will record every
team donation so that the event-day
fundraisers can be added to your team
total.
• Give us at least two weeks after the event
to process these figures and announce
team totals for the year.
Good Stuff to Know!
List other items that need to be considered,
such as • EVERYONE needs to walk counterclockwise around the track.
• People who “go against the flow” create
dangerous situations very quickly.
• Trash and recycling collection is done
non-stop throughout the day.
Good Stuff continued…
• All school rules are in effect for the
duration of the event. Please be respectful
of all in attendance.
• At least one team member from each team
must be walking the track at all times.
Final Thoughts
Take some time to talk with your kids about
all of the things they learned by
participating in Relay: responsibility,
leadership, and compassion for others.
These qualities last a lifetime, prepare
them for the workforce, and are equally
important to the money that we raise in
the fight against cancer.
Contacts
List email and phone for committee members,
chaperones can contact if they have
questions
Thank You!