Just-in-Time
JIT features and UMass approaches
JIT purpose
In an effort to focus the NIH review on the science and to save
the applicant time and effort, NIH defers the submission of
several proposal elements for most R-series grants until after
completion of the peer review process and prior to award.
Timesaving JIT features
Deferred submission of the following items:

Current Other Support

IACUC approval

IRB approval

Human Subjects Training/certification
When JIT call for information activates
All Principal Investigators with applications
receiving a peer review percentile of 20% or
less, regardless of the assigned Institute’s pay
line will receive a notice requesting the
deferred JIT information.
When to submit JIT information

NIH first announces the requirement to
submit JIT information on the eRA Commons
website accessible by the PI and OGCA.
Note appearance of “JIT” in the “Action” field.
When to submit JIT info (cont.)
With “JIT” splashed up on the PI’s Commons site, it is
important to note:

Save the champagne -- funding is not guaranteed at
this stage

UMass cannot submit the JIT information until
either the PI or OGCA receives an email from an
NIH Grants Specialist calling for JIT documentation
When to submit JIT information;
timing
Once the Grants Specialist contacts UMass:



NIH expects submission of the JIT information within
two weeks of this notice
NIH understands IRB and IACUC review may take
longer and allows additional time for the approval
process
Contact the NIH grants specialist immediately when JIT
splashes on the Commons if IACUC or IRB review is
required in order to secure maximum time needed for
protocol review process - can take over a month
depending on timing of next monthly review.
UMass IACUC & IRB contacts

IACUC (animals) contact:
Hilary Woodcock
577-0387
hilaryw@ora.umass.edu

IRB (Humans) contact:
Marg Burggren
545-3428
burggren@ora.umass.edu
Assembling JIT information:
Other Support
Current Other Support (OS):




See sample format and follow exactly
Provide OS ONLY for “Key personnel” listed in the
proposal. Do not provide for “Other Significant
Contributors”
List all federal and non-federal support
Be sure to verify that the effort reported on this OS
is current and correct.
Other Support (cont.)
Verify that the effort
reported on this OS
document is current and
correct!!!
(excuse the obnoxiousness, but this is critical to get right,
NIH is very fastidious when it comes to effort reporting)
Other Support (cont.)

Information on Other Support assists
awarding agency staff in the identification and
resolution of potential overlap of support.
Overlap, whether scientific, budgetary, or
commitment of an individual’s effort greater
than 100 percent (i.e., 12 person months), is
not permitted.
Other Support (cont.)

Information on active and pending Other Support is
required for Key Personnel, excludes consultants and
“Other Significant Contributors”. For individuals with
no active or pending support, indicate “None.” Neither
the application under consideration nor the current PHS
award for this project should be listed as Other Support.

If the support is provided under a
consortium/subcontract arrangement or is part of a
multiproject award, indicate the project number,
principal investigator, and source for the overall project,
and provide all other information for the subproject
only.
Other Support
Instructions for selected items

Project Number: If applicable, include a code or identifier for
the project.

Source: Identify the agency, institute, foundation, or other
organization that is providing the support.

Major Goals: Provide a brief statement of the overall
objectives of the project, subproject, or subcontract.

Dates of Approved/Proposed Project: Indicate the inclusive
dates of the project as approved/proposed. For example, in
the case of NIH support, provide the dates of the
approved/proposed competitive segment.
(continued)
Other Support
Instructions for Selected Items

Annual Direct Costs: In the case of an active project, provide the
current year’s direct cost budget. For a pending project, provide the
proposed direct cost budget for the initial budget period.

Percent Effort/Person Months: For an active project, provide the
level of actual effort in person months (even if unsalaried) for the
current budget period. Person months should classified as calendar
(for calendar year appointments) or academic and summer (for
academic appointments. For a pending project, indicate the level of
effort in person months as proposed for the initial budget period. In
cases where an individual’s appointment is divided into academic
and summer segments, indicate the proportion of each devoted to
the project.

Overlap: After listing all support, summarize for each individual
any potential overlap with the active or pending projects and this
application in terms of the science, budget, or an individual’s
committed effort.
Assembling JIT information – IACUC
Certification
If Vertebrate Animals are involved, provide the
IACUC approval date

Contact:
Hilary Woodcock
Research Compliance Coordinator
577-0387
hilaryw@ora.umass.edu
Assembling JIT information – IRB
Certification
If Human Subjects are involved, provide the IRB
approval date.

Contact:
Marg Burggren
Human Subjects Compliance
545-3428
burggren@ora.umass.edu
Assembling JIT information – Human
Subjects Education
For grants involving Human Subjects, each of the listed key
personnel involved in human subjects research must complete
an educational program in the protection of human subjects.
OGCA must verify this training has occurred. Proof of training
are kept on file at the Human Research Protection Office:

Contact:
Marg Burggren
Human Subjects Compliance
545-3428
burggren@ora.umass.edu
Submitting JIT information – last step

Upload all JIT information onto the eRA Commons,
unless instructed by NIH Grants Specialist to
provide hard copy

OGCA reviews the information for compliance and
works with the PI to revise the documentation as
needed

When JIT documentation is in order, OGCA submits