Iowa Support System for Schools in Need of Assistance
Implementation Phase
Great Prairie AEA - December 2012
TODAY’S AGENDA
Event versus Process
Monitoring the Action Plan
Monitoring Professional Development
Data for Monitoring Progress
How has your SINA team embraced an
improvement process versus attending
an event?
"Event versus Process“ >
Audit Phase
Evaluation
Phase
Diagnosis
Phase
Design
Phase
Implementation
Phase
2
Today you will . . .
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Increase your understanding of the
Implementation Phase
Answer implementation questions
Access tools to assist with monitoring
and evaluating the implementation of :
– your action plan
– your professional development
– the impact on student success &
teacher behavior
AND
Learn from SINA building teams with
previous implementation experience.
4
Why Monitor Implementation of the
Action Plan?
TO GATHER AND USE DATA IN
ORDER TO:
Monitor expected changes for
teachers and students
Adjust the action plan
Make informed decisions about the
impact
Source: Iowa Professional Development Model – Tool2(cycle)4
Tool can be found on page 56 of the Implementation Section
5
2011 GPAEA
Charting the Journey
What are the
key actions in
the action
plan?
How did you (or will
you) communicate the
action plan to
stakeholders?
What questions do you
have about the
implementation of the
action plan?
What are the
‘next steps’?
Leave
Blank
Until
Later
2011 GPAEA
6
SINA Implementation
Monitors
Requires ongoing
Specifies
Action Plan
Assessment
Evaluation
Questions
Professional
Development
4 Key Components of Successful Plans
1) Administrators are supportive and
actively involved
2) Adequate time provided
3) Teachers given frequent opportunities
to collaborate
4) Adequate resources allocated
Determine impact on…
IPDM
Monitor Student Achievement
Monitor Teacher Behavior
Structure for Teacher Collaboration
Adjust Training and Supports
Student
Success
Teacher
Behavior
How will data be collected?
What are students/teachers experiencing?
Who will collect these data and when?
Are students showing learning gains?
How will data be shared and with whom?
How will the data be analyzed?
How often and how will implementation
data be compared with formative student
achievement data?
Should we increase/decrease our use of certain
strategies?
2011 GPAEA
What tools are needed to monitor progress?
7
Implementation of the Action Plan Can
Be Successful When…
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Administrators are supportive and
actively involved
Adequate time is provided
Teachers are given frequent
opportunities to collaborate
Adequate resources are allocated
2011 GPAEA
Questions to ask when preparing to Monitor
the Implementation of an Action Plan…

How will data be collected?

Who will collect these data and when?

How will data be shared and with whom?
How will the data be analyzed?


How often and how will implementation data be
compared with formative student achievement
data?
Source: Adapted from the Iowa Professional Development Model (http://www.state.ia.us/educate/ecese/tqt/tc/prodev.html)
9
2011 GPAEA
Tools and Tips to Assist with Monitoring
Implementation of the Action Plan (linked)
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•
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•
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Agenda for Implementation Team
Action Plan Implementation Review
Charting the Actions (Gantt chart)
Checklist for Monitoring Implementation
Checklist for Monitoring Implementation from NWAEA
KASAB Tool Template
Monitoring Key Activities
Monitoring Promotion of the Action Plan
2011 GPAEA
Putting the Pieces Together
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11
How could you use each of these tools to
help you monitor the implementation of your
plan?
How could you make changes to improve
these tools?
What other tools do you use to monitor your
plan?
2011 GPAEA
Charting the Journey
What are the
key actions in
the action
plan?
12
How did you (or will
you) communicate the
action plan to
stakeholders?
What questions do you
have about the
implementation of the
action plan?
What are the
‘next steps’?
2011 GPAEA
SINA Implementation
Monitors
Requires ongoing
Specifies
Action Plan
Assessment
Evaluation
Questions
Professional
Development
1)
2)
3)
4)
4 Key Components
Administrators are supportive and
actively involved
Adequate time provided
Teachers given frequent opportunities
to collaborate
Adequate resources allocated
Determine impact on…
IPDM
Monitor Student Achievement
Monitor Teacher Behavior
Structure for Teacher Collaboration
Adjust Training and Supports
Student
Success
Teacher
Behavior
How will data be collected?
What are students/teachers experiencing?
Who will collect these data and when?
Are students showing learning gains?
How will data be shared and with whom?
How will the data be analyzed?
How often and how will implementation
data be compared with formative student
achievement data?
13
Should we increase/decrease our use of certain
strategies?
What tools are needed to monitor progress?
2011 GPAEA
Professional Development to
Support Student Achievement
“When schools
become places for
teachers to learn,
they also become
schools on the way
to improvement.”
-Gentile, 2006
14
2011 GPAEA
Why Monitor Implementation of
Professional Development?

TO GATHER AND USE DATA
To monitor the implementation of
professional development content

To monitor IMPACT on student
learning and teacher behavior

To adjust the professional
development plan
Source: Iowa Professional Development Model – Tool2(cycle)4
Tool can be found on page 56 of the Implementation Section
15
2011 GPAEA
Collecting/Analyzing
Student Data
Program
Evaluation
(Summative)
Goal Setting and
Student Learning
Ongoing Data Collection
(Formative Evaluation)
Selecting Content
and Providers
Collaboration/
Implementation
Designing Process
for Professional
Development
Collaboration/
Implementation
Training/Learning
Opportunities
Two consistent findings in research:
16

Much of the content of training is never implemented in
classrooms - 12% with fidelity.

Successful implementation of professional development
uses the power of collaborative work of teachers to solve
problems and change practice
2011 GPAEA
Professional Development Outcomes
100
90
Theory
Percent of Impact on Classroom Practice
80
70
60
Theory & Demonstration
50
40
Theory, Demo & Practice
30
20
Theory, Demo, Practice &
Coaching
10
0
Knowledge
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Skill Attainment
Transfer
2011 GPAEA
Collaboration/
Implementation
The Iowa Professional Development Model
provides structure for teacher collaboration.
Examples include:
–
–
–
–
–
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rehearsing lessons
planning lesson together
observing each other
studying data
solving problems related to using new strategy
2011 GPAEA
The Myth of Linearity…NOT SO!
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2011 GPAEA
Collaboration/
Implementation
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Monitor the IMPACT of professional development on
student success and teacher behavior:
– What are students/teachers experiencing?
– Are students showing gains?
– Should we increase/decrease our use of certain
strategies?

Data help teams to make decisions about how to
adjust the training and the supports provided to
teachers
2011 GPAEA
Tools to Monitor PD Implementation
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Building/district Tools
Math Implementation Log
Observation Walkthrough: Elementary
Observation Walkthrough: Middle School
Principal Checklist for Math
Reading Comprehension Implementation
2011 GPAEA
Putting the Pieces Together
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How could you use each of these tools to
help you monitor your professional
development?
How could you make changes to improve
these tools?
What other tools do you use to monitor your
professional development?
2011 GPAEA
Lessons learned from SINA 2/SINA 3/SINA 4
Helpful Hints for Monitoring Implementation of
Professional Development
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Consistently looking
and analyzing data
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Frequent productive
meetings
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Not expecting miracles
2011 GPAEA
Charting the Journey
What are the
key actions in
the action
plan?
24
How did you (or will
you) communicate the
action plan to
stakeholders?
What questions do you
have about the
implementation of the
action plan?
What are the
‘next steps’?
2011 GPAEA
SINA Implementation
Monitors
Requires ongoing
Specifies
Action Plan
Assessment
Evaluation
Questions
Professional
Development
1)
2)
3)
4)
4 Key Components
Administrators are supportive and
actively involved
Adequate time provided
Teachers given frequent opportunities
to collaborate
Adequate resources allocated
Determine impact on…
IPDM
Monitor Student Achievement
Monitor Teacher Behavior
Structure for Teacher Collaboration
Adjust Training and Supports
Student
Success
Teacher
Behavior
How will data be collected?
What are students/teachers experiencing?
Who will collect these data and when?
Are students showing learning gains?
How will data be shared and with whom?
How will the data be analyzed?
How often and how will implementation
data be compared with formative student
achievement data?
25
Should we increase/decrease our use of certain
strategies?
What tools are needed to monitor progress?
2011 GPAEA
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Implementation/ Formative Data Collection Tool
27
2011 GPAEA
March Session…
Monitor - Collaborate - Reflect - Adjust
Dates
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March 6 in Ottumwa
8:30-11:30
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March 7 in Burlington
8:30-11:30
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2011 GPAEA
What Is
“The Implementation Dip”?
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Literally a dip in performance and confidence as
one encounters an innovation that requires new
skills and new understandings
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Feelings associated with the “dip” include
anxiousness, fearfulness, confusion and
cautiousness
2011 GPAEA
BEWARE OF…
The Implementation Dip
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“One of our most consistent findings and
understandings about the change process in
education is that all successful schools
experience “implementation dips” as they
move forward.
-Michael Fullan
2011 GPAEA
How Effective Leaders
Deal with the “Dip”
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They know that change is a process, not an
event.
They don’t panic, they manage the “dip”
They encourage staff to continue with their
efforts.
They “launch” an initiative and make
adjustments based on data.
They listen.
2011 GPAEA
REMEMBER…
Key “Jobs” as you implement your plan
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Meet regularly to monitor
progress
Have a focused review process
Maintain the focus and
endurance of the plan
Include appropriate LEA and
AEA members in your team
Communicate and celebrate
the progress
2011 GPAEA