nVision Reporting
Office of the Controller
Objective
1. Budget Inquiries & Budget Status Report
2. Overview of some useful Queries
3. nVision Financial Reports:
• Define nVision
• Variance Analysis
• Available Budget
4. Demo
Office of the Controller
Crystal Reports Inventory: Available Balance
Budget Status Report
Ledger Group
Description
CC_DEP (Department Child)
Expense budgets, expenses, encumbrances & preencumbrances for Departments* or Activity Numbers by
detail Budget Account
CC_PRD (Department Parent)
Expense budgets, expenses, encumbrances & preencumbrances for Departments* or Activity Numbers by
Parent Department
CC_REV
Budgeted, collected and recognized revenues
CC_PG (Project Child)
Expense budgets, expenses, encumbrances & preencumbrances for project by detail Budget Account
CC_PID
Expense budgets, expenses, encumbrances & preencumbrances for Departments* or Activity Numbers by
detail Faculty Allocation
CC_PRP (Project Parent)
Expense budgets, expenses, encumbrances & preencumbrances for projects by Parent Project ID
* Organizational Unit
Office of the Controller
On-Line Inquiries - Reports Inventory:
Available Balance Budget Overview Detail View
Office of the Controller
On-Line Inquiries - Reports Inventory:
Reconciliation Budget Overview: Drill to Activity Log
Office of the Controller
Reports Inventory: Reconciliation
Budget Overview: Drill to Activity Log
Office of the Controller
On-Line Inquiries - Reports Inventory:
Available Balance Budget Overview Parent View
Office of the Controller
On-Line Inquiries - Reports Inventory:
Available Balance Budget Overview Detail View
Office of the Controller
Reports Inventory: Reconciliation
Budget Overview: Drill to Activity Log
Office of the Controller
SQR Reports Inventory:
Available Balance Budget Status Report
Office of the Controller
SQR Reports Inventory:
Available Balance Budget Status Report
Office of the Controller
Objective
1. Budget Inquiries & Budget Status Report
2. Overview of some useful Queries
3. nVision Financial Reports:
• Define nVision
• Variance Analysis
• Available Budget
4. Demo
Office of the Controller
Useful Queries
Query Name
Description
REQUISITION_WORKFLOW_ROUTING
List of employees involved in approving a requisition by Requisition ID
FIU_DEPT_APPROVERS_BY_DEPT
Lookup Expense Managers 1 & 2 (Approvers) and Organizational
department by Dept ID
FIU_GL_TRANDATA_BYDATE
Detail transaction data for committed (enc & pre)/ paid expenses as well
as budget by Dept ID/Activity Nbr/Project ID
FIU_GL_ACTIVE_SPDTP_CF1_PROJ
Access the most current chartfield values associated with Activity Nbrs
or Project IDs: department/site/fund/Program code, etc...
Office of the Controller
Query Data
Office of the Controller
Objective
1. Budget Inquiries & Budget Status Report
2. Overview of some useful Queries
3. nVision Financial Reports:
• Define nVision
• Variance Analysis
• Available Budget
4. Demo
Office of the Controller
The nVision reporting tool
 Provides real-time financial reporting capability.
 Extracts requested financial data from PeopleSoft.
 Places it into an Excel spreadsheet where it can easily
be reviewed and manipulated.
Template or
style sheet
Report
Request
•Keyed to Business Unit
•Includes saved parameters
•Rules for generating reports for slices of the
data
•The Scope feature allows you to create
multiple instances of a report using a single
report request.
Layout
Scope
Office of the Controller
Reporting nVision – Elements
Microsoft Excel
 Microsoft Excel is the backbone of nVision reporting. nVision facilitates
the retrieval of information from PeopleSoft databases into a Microsoft
Excel spreadsheet.
The Layout of the Report
 The Layout of the Report is a Matrix or Tabular Excel spreadsheet.
The Ledger Tables
 Layouts retrieve data from a ledger. This could be Actual, Budget or
Forecast Ledgers. The ledger tables have five major data components:
 Business Unit
 Ledger
 Chartfields (Account, Department, Activity Number and Project ID, Program, Fund, Site
or Class. Additionally for Projects PC Business Unit and Activity)
 Period and Year
 Net Posted Amount
Office of the Controller
Reporting nVision – Elements
Continued
 Actual transactions and Budget Transactions are stored on two
separate tables.
 Actuals data is on the LEDGER table
 Budget data is on the LEDGER_KK table
Time Spans
 Time Spans control the number of data periods extracted from the
ledger table and summarized.
Trees
 Trees are used to create hierarchical structures that visually
represent a set of summarization rules for a particular field. The
summarization rules depicted in a tree apply to the detail values
of a particular field – departments, accounts, funds, vendors,
customers or other values the University defines.
Office of the Controller
Reporting nVision – Variables
Report Variables
 Provide information about
the current nVision report
such as the Business Unit,
Report ID/name, Title,
Layout Name, Operator ID,
etc.
Date and Time Variables
 Provide information about
the Date of the Report, the
Fiscal Year Accounting
Period, etc.
Scope Variables
 Provide information related
to the scope definition used
in the nVision report such as
the Scope Field Value or
description (i.e.,
department id or name)
Office of the Controller
Reporting nVision – Time Spans
Time Spans
 The Time Span controls the number of data periods extracted
from the ledger tables and summarized.
 Typical Time spans provided with PeopleSoft General Ledger
include:
 PER – Period – Retrieves only activity for the period selected (1=July, 2=Aug, etc.)
 YTD – Year to Date – Includes year-to-date amount for items selected.
 BAL – Balance – Retrieves life-to-date amounts (balance forward amounts) for balance
sheet accounts.
 Time spans are often expressed relative to current period, so that
they automatically adapt the content of a report to the “As of
Reporting Date” specified when the report is executed.
Office of the Controller
Reporting nVision – Scope
Scope
 A Scope can be on one Chartfield and one value as well as many
Chartfields and any values
 A Scope can be built on single values or tree nodes.
 This is a single value scope:
Office of the Controller
Reporting nVision – Scope
Scope
 This Scope includes Activity and Fund Trees:
*This Scope can be copied to another and change the
fund node to: OTHER_UNRESTRIC_FUND
Office of the Controller
Aggregate
level
Users
Fund
CFO / BOT
Fund
Exec Area
OFP
Fund
College/Unit
EABM
DeptID
ABM
Report
VA
Report
E&G and
Non E&G:
AS report*
Non Athletics:
AS report
Athletics:
AI Report
E&G : DI report
Non E&G: XA report
*A modified version of the AS showing subtotals per EA and College is being tested
Office of the Controller
nVision Financial Reports
Variance (Budget vs. Actual) Reports
Type of Report
Description of the Report
Name
Detail Transaction
Reports
Detail transaction data for committed (enc & pre)/ paid
expenses as well as budget by Dept ID
DT
Detail variance by account with a subtotal by account
rollups ( S&B, OCO,OPS, OOE) for a single Dept ID
DI
Detail variance by account with a subtotal by account
rollups ( S&B, OCO,OPS, OOE) for a single E&G Dept ID
Summary Reports
Detail Inflow (revenue, fund balance & transfers in) and
Outflow (Expenses and transfers out) variance with
subtotals account and account rollups
XA
Detail Inflow (revenue, fund balance & transfers in) and
Outflow (Expenses and transfers out) variance with
subtotals account and account rollups for an Athletics dept
AI
Office of the Controller
nVision Financial Reports
Variance (Budget vs. Actual) Reports
Type of Report
Executive Summary
Description of the Report
Name
Actual and budget information for Salaries & Benefits for a
range of Dept ID with a subtotal by Dept ID and funding
source
Actual and budget information for Other Capital Outlay for
a range of Dept ID with a subtotal by Dept ID and funding
source
Actual and budget information for Other Personnel
Services for a range of Dept ID with a subtotal by Dept ID
and funding source
Actual and budget information for Other Operating
Expenses for a range of Dept ID with a subtotal by Dept ID
and funding source
AS*
Actual and budget information for all expenses for a range
of Dept ID with a subtotal by Dept ID and funding source
Actual and budget information for revenues for a range of
Dept ID with a subtotal by Dept ID and funding source
*Note: The revenue section is collapsed
Office of the Controller
Reports Inventory: Variance Analysis
The VA Report
The Columns come from Ledgers and use Time Spans
The Rows come
from Chartfields
Office of the Controller
Reports Inventory: Variance Analysis
The AS report
Perm. Salaries
OPS
Variance Categories:
OCO
OOE
Total Expenses
Revenue
Office of the Controller
Reports Inventory: Variance Analysis
The XA report
Office of the Controller
Reports Inventory: Variance Analysis
The DI report
Office of the Controller
Reports Inventory: Available Balance
Audience
Aggregate
level
Fund
CFO
Fund
Exec Area
OFP
Fund
College/Unit
EABM
DeptID
ABM
Report
DS
Report
E&G and
Non E&G:
DS Report
E&G and
Non E&G:
DS Report
Budget Overview
Budget Status Report
Office of the Controller
Reports Inventory: Available Balance
DS Report
Office of the Controller
Reports Inventory: Available Balance
DS Report Budget Reconciliation
Office of the Controller
Reports Inventory: Available Balance
ES Report
Office of the Controller
nVision Financial Reports
Available Budget
Detail Budget status Report Available Balance detail by Budget account DI
Budget
Status*
Salaries Executive Summary
Salaries & Benefits Available Balance
ES
ES
OCO Executive Summary
Other Capital Outlay Available Balance
EC
EC
OPS Executive summary
Other Personnel Services Available Balance
EO
EO
OOE Executive Summary
Other Operating Expenses Available Balance
EE
EE
Executive Summary
Exec Sum by Dept
DS
DS
*Note: The Budget status report is NOT an nVision report. A tutorial is available online (UPK)
on how to run it
http://panthersoft.fiu.edu/UPK/Financials/Publishing%20Content/PlayerPackage/toc0.html
Office of the Controller
Objective
1. Budget Inquiries & Budget Status Report
2. Overview of some useful Queries
3. nVision Financial Reports:
• Define nVision
• Variance Analysis
• Available Budget
4. Demo
Office of the Controller
Reports Inventory: The DT report Using nVision
Office of the Controller
Reports Inventory: The DT report
Office of the Controller
Reports Inventory: The DT report
You can choose
either a Department
Area or Activity
Number for this
report. Whichever
you choose, your
report will reflect all
selections for the
report.
Office of the Controller
Reports Inventory: The DT report
Office of the Controller
Reports Inventory: The DT report
Be sure to
“ENABLE” the
Macros for you to
adjust and retrieve
the item details
from PantherSoft.
Office of the Controller
Reports Inventory: The DT report
Office of the Controller
Questions ?