Welcome!
Please have a seat and login to a computer as
yourself.
Login to Financial Edge by clicking on
, choose
All Programs then Financial Edge (Remote), then
Financial Edge (Production).
Hello, my name is Abacus Owl! I’ll be
popping in throughout the presentation
today to see how things are going.
Bryn Mawr College
The Financial Edge:
FE Journal Entry (JE)
Presented by the Controller’s Office and TLI
FE Journal Entry (JE)
This class is intended for a JE user of
FE who wants to know how to
perform the JE function. This class
will cover creating, entering,
validating, submitting a Journal Entry
batch as well as learning tools
available for Journal Entries.
FE Journal Entry (JE) - Agenda
• Overview of FE Journal Entry (JE)
• Use Journal Entry (JE) Batch Manual
– Create, enter, validate, request posting,
additional options
• Learning tools on Blackbaud Training Central
• Available links on Controller’s Office web
page
• Questions??
FE Journal Entry (JE) - Overview
• A Journal Entry (JE) is a group of
debit and credit transactions that
are posted to the general ledger.
All journal entries must net to
zero so debits must equal credits.
FE Journal Entry (JE) - Overview
• Generally, journal entry batches are used to post the
following types of transactions at BMC:
–
–
–
–
–
–
Conferences and Events/Summer Admin charges
Transfer to another department/project
Departmental cash receipts
Dining Services catering charges
Onecard charges/revenues and allocations
Payroll expenses (Typically, Human Resources prepares corrections
as needed)
– Post Office charges
– Transportation rentals
– Corrections of account/project ID for any types of transactions
listed above.
– Other various fiscal year end transactions (typically only done by
Controller’s/Treasurer’s offices)
FE Journal Entry (JE) – Overview
• Click on Journal Entry (JE)
List of Journal Entry batches by Batch
# from newest to oldest. To re-sort
list click on any column name.
Helpful Hints: To widen columns
hover in between column then left
click and drag (this is the same way
you widen a column in Excel!)
To only
show
JEs you
created
click
box.
FE Journal Entry (JE) – Use Journal Entry (JE) Batch Manual
• To create, enter, validate and request
posting of journal entry batches follow
the Journal Entry (JE) Batch Manual
available on the Controller’s Office
website at the following link:
http://brynmawr.edu/controller/Journ
alEntryBatchmanual1112.pdf
FE Journal Entry (JE) – Learning Tools
• Blackbaud Training Central website
– Self-paced online class
• Creating a New Batch in General Ledger
• Posting to General Ledger
– Knowledgebase
• Ask a question and view answers.
• Use How to use Blackbaud (Financial Edge)
Training Central guide located on Controller’s
Office website at
http://brynmawr.edu/controller/HowtouseBlac
kbaudTrainingCentral912.pdf
FE Journal Entry (JE) – Controller’s Office webpage links
• Journal Entry (JE) documents are located under For Budget
Monitors/General Accounting section-Entering journal entries.
FE Journal Entry (JE) – Controller’s Office webpage links
• Recommended links
– Journal Entry (JE) Batch Manual:
http://brynmawr.edu/controller/JournalEntryBatchmanu
al1112.pdf
– Transfer Funds to another Dept/Project Procedure:
http://brynmawr.edu/controller/Transferfundstoanotherd
ept-projectprocedureupdated1212.pdf
Questions ???