PeopleSoft Financials Upgrade v9.1 Upgrade Overview • PeopleSoft Financials will be upgraded from v8.8 to v9.1 • People Tools will be upgraded from v8.49 to v8.51 • Why? – Support will end for v8.8 in December of 2011 Upgrade Overview • Module upgrades impacting Budget Mangers include eProcurement and Accounts Payable • Additional module upgrades include Asset Management, General Ledger, Grants and Web Based Budgeting Key Dates • Upgrade - May 12th to May 15th • System unavailable for Budget Managers during this timeframe • Go-live – May 16th Additional v9.1 Training • PeopleSoft v9.1 eProcurement and AP – Loop – May 2nd at 11a.m. and 2p.m. – Loop – May 18th at 11a.m. – LPC – May 10th at 11a.m. and 2p.m. – LPC – May 19th at 11a.m. New Features • Navigation includes “Breadcrumbs” and “Recently Used” menu items New Features • “Type ahead” feature is available New Features • Users may add attachments to requisitions and voucher approvals • Users may customize certain grid layouts No Changes to… • Security • Business processes eProcurement eProcurement Overview • • • • • • • Navigation Define Requisition Parts Number Trade-ins & Discounts Req Summary & Comments/Attachments Manage Requisition Requisition Print View New Navigation • Main Menu > eProcurement > Create Requisition Type Ahead Searching • Popup descriptions can automatically display while you enter information Define Requisition Parts Number • Part numbers assigned by the manufacturer are now a required field Trade-Ins & Discounts • Negative Line Price and Amount Requisition Summary Attachments • Add attachments by searching and selecting a file Manage Requisitions Requisition Cycle • Access the Requisition Cycle section of the Manage Requisition page (Click the Expand Section icon next to a listed requisition) Select Action Options • Copy Requisition Requisition Print View Accounts Payable Accounts Payable Overview • Voucher Approval • Review Accounts Payable Information Voucher Approval Navigation • Main Menu > Accounts Payable > Vouchers > Approve > Approval Framework > Vouchers Voucher Approval Search • Search is similar to v8.8 Voucher Approval Attachments • Attachments, such as an invoice, may be added by searching and adding a file Voucher Approval • Auto save feature upon approval / denial • Comments are required when denying a voucher Voucher Approval History • Approval history is now available Review Accounts Payable Navigation • Main Menu > Accounts Payable > Review Accounts Payable > Vouchers > Voucher Review Accounts Payable • Inquiry screens have been combined into one main search screen • For optimal performance, limit results by inserting search criteria and clear criteria when beginning a new search Review Accounts Payable • Inquiry page Review Accounts Payable • Sample screen shot of search results Review Accounts Payable • Attachments may be added to specific voucher lines Review Accounts Payable • Review vendor information Additional v9.1 Training • PeopleSoft v9.1 eProcurement and AP – Loop – May 2nd at 11a.m. and 2p.m. – Loop – May 18th at 11a.m. – LPC – May 10th at 11a.m. and 2p.m. – LPC – May 19th at 11a.m. Pop Quiz Training • Beginning May 2011, Budget Manager training will be conducted in v9.1. See Financial Affairs website for Training Schedule. • http://financialaffairs.depaul.edu/training/in dex.htm Contacts • eProcurement – Laurie Krauel x 2-5272 • Accounts Payable – Marisol Torres – Juan Gonzalez x 2-5382 x 2-5335 • General System Inquiries – Jim Kilian – Sherri Sidler x 2-7141 x 2-7150 Questions?