eProcurement Systems
NHS Scotland
Lindsay Robertson
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eProcurement and Systems
• Strategic Context
• Current Landscape
• Strategic Priorities and Outcomes
• Delivering the Strategy
Strategic Context
• Health and Social Care Integration
• Route Map to the 2020 Vision
• Third Phase of Procurement Reform
Source: Leading Edge Forum - http://lef.csc.com/
Business Systems Interaction Map
Advert placed on PCS
Suppliers
Quick Quote/Issue Tender
Tender submission
Supplier
Contract Award & Award Notice
Punch Out
Supplier
Supplier
Supplier
Invoice
Data
PO
Payment
Invoice
Catalogue
PO
upload
Sourcing Systems
Content Repository
L1 Automated Export
Ordering System
Data
NDC Stock
Orders
Finance System
Data
PCS
PCS
Tender
Data
CCM
PECOS
Data
eFin
L2 Manual Export
CIBR
Punch Out
Ensemble
Manual Export
Data
COA
Data
Estates
Data
Pharmacy
Data
Data
Tender Schedule
Catalogue upload
Data
WMS
Powergate
Dispatcher
Data
Integrator
NHS Systems
Automated Process
Pan Public Sector System
Data
Multidocument
Strategic Priorities and Outcomes
‘To be a valued and trusted business solutions partner for Health & Social Care and
the wider public sector’
Drive Improved Technology
Provision to PCF
• Robust governance structure in place
• Operational synergies achieved through shared technologies
• IT is business-led and fit for purpose, measured against robust SLAs
Lead the Development of
eProcurement across NHSS
and Wider Public Sector
• NHS Scotland eProcurement Strategy published
• Seamless eProcurement Technology Infrastructure in place
• Data Strategy and master data management model defined
Deliver New Technology
Services and MI Products to
H&SC Customers
• Service Management delivery structure in place
• Technology Services Service Catalogue promoted to Integration Boards
• Customer engagement hub fully utilised to manage stakeholders
Develop Technology Services
as a High Performing Team
• Agile, highly skilled team able to respond to customer needs in an
innovative and timely manner
• Recognised by customers as experts in Technology Services
Future Technology Vision
Continual Service Improvement
Data Governance &
Integrity
Single
Pre-Award
System
Single Contracts Register
Integration
Solution
Digital by Default
Training and Support
Single Supplier
Records across Public
Sector Systems
Contract
Management
System
Full Systems
MI
Data Entered Once
Supplier Management
Standardised Workflows
Sharing Best Practice
Collaborative
CCM System
invoicing
Solutions
Scalable Solutions
Flexible to Support
Different Operating
Models
Common Processes
Solutions Stewardship
Single
Purchasing
Portal
Integration with
Business Function
Applications
eProcurement Leadership
Technology
2014/15
2015/16
Strategic Review
of Current
eCommerce
Toolkit
KPI Dashboard
Developed
Identification of
Technology Gaps &
Develop ment of
Implementation Plans
with Boards
2016/17
Integration with Business
Function Applications
Innovation in Delivery of
eProcurement to
partners, communities
and customers
Horizon Scanning to Promote
New Technologies
Single PECOS
for Health
Technology Development
Plans Actively Managed with
Boards
NHSS
eProcurement
Strategy
Development
One Source
of Data
Data Strategy
Development
Processes & Standards
Best Practice Processes
for All P2P Systems
Defined
Standardised
Workflows
Embedded
World Class eProcurement
Systems & Maximising
Collaboration
Pan-Sector Lead
for eProcurement
Systems
Fully Established
Provider of
Technology
Services in H&SC
Explorable Management
Information Openly
Greater Cross PublicAvailable
Sector Collaboration via
Standardisation
Master Data
Model Defined
Engagement with SG
to Develop Digital
Public Procurement
Strategy
Seamless eProcurement
Technology
Infrastructure in Place
Expansion of ‘Outside-In’
Approach to eProcurement
Services
Future
eProcurement
Roadmap
Defined
eProcurement
Service Portfolio
Defined
Translating Policy
& Reform into
Future Systems
Delivery
2017/18
Benefits Realisation
From Operational
Synergies
Adoption of Global
Data Standards and
Business Documents
New
Technology
Services
Delivery
Structure
Embedded
Skills Development
Programmes Rolled
Out
Development of P2P Online
Training Tools for Customers
Developing Our People
Develop
Initiatives to
Refresh Skills
Communicate Changes
to Customers
Implement New/
Amended Roles &
Teams
P2P Skills,
Capabilities &
Behaviours
Defined
Recognised as
Innovative Team
with Culture of
Continuous
Improvement
Population of
Customer
Engagement Hub
Find out More
• Join our Community
• https://knowledgehub.local.gov.uk/group/eas
tofscotlandprocurementconsortium
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