Abra SQL Payroll – MAS 500 GL
Interface Overview and Workflow
General Ledger - 101
General Ledger 101 - General
The general ledger is the main accounting record of a
business which uses double-entry bookkeeping. It will
usually include accounts for such items as:
–
–
–
–
–
–
–
Current assets
Fixed assets
Liabilities
Revenue
Expenses
Gains
Losses
The general ledger is where posting to the accounts occurs.
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General Ledger 101 – Chart of Accounts
Peachtree
Sage
Sage SP
Sage Pro
Sage 100
MAS 90
MAS 200
Sage 200
Accpac ERP
Sage Timberline
MAS 500
Sage 1000
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General Ledger 101 - GL Segments
7250-12-300
Main
Division
Department
12-7250-6984
Division
Main
Project
6984 - HQ - 7250 - 12
Project
Location
262 - 240 - 12 - 7250
Abra
Training
Main
Channel
Sales Airfare
Expense
Division
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General Ledger 101
The general ledger should include:
• Date
• Description
• Amount for each account
It is usually divided into at least seven main categories. These
categories generally include:
• Assets
• Liabilities
• Owner's equity
• Revenue
• Expenses
• Gains
• Losses
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General Ledger 101
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GL Setup in Abra SQL Payroll
8
GL Setup in Abra SQL Payroll
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Pitfalls of GL Journal Entries
Payroll
Expenses,
Liabilities,….
Manual GL Entries
•Generate GL Report
• Manual Entries to GL
• Errors in Data Entry
• GL Segments Mismatches
Importing GL Entries
• Export File Format
• Report Generation
• Adjustments / Edits
• GL Segments Mismatches
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GL
Acct
s
Abra SQL Payroll Data – MAS 500
GL Workflow
GL Interface Overview
The Abra / MAS 500 GL Interface automates the preparation and transfer
of activity from Abra SQL Payroll to the MAS 500 general ledger,
eliminating the need to manually prepare and type journal entries.
The Abra / MAS 500 GL Interface additional features include the ability to
assemble data, create reports, audit, and prepare data for MAS 500.
This intelligent interactive interface is a “back-end” program – meaning it
is used after payroll. Under operator control, this interface extracts a
batch of data from the payroll history, prepares it and reports it for
audit and acceptance, and transfers the assembled batch in the
prescribed manner for the GL to receive.
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Complete Solution
MAS 500
Abra HRMS
Accounts
Payables
Accounts
Receivables
Cash
Management
General
Ledger
Abra ESS
Abra HR
Abra Train
Abra Payroll
Abra
Attendance
GL
Interface
Abra BE/LE
Project
Accounting
Inventory
Management
Purchase
Orders
Abra
eRecruiter
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Workflow Diagram
Abra SQL
Abra SQL
Payroll
History
Payroll
Tables History
Tables
MAS 500 GL
•Liabilities
•Expenses
Data Assembly
ABRA / MAS 500
GL Interface
• Report
• Audits
• Edits
• Prep
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Import to MAS 500
GL Interface
Data Flow
Data Assembly
GL Overrides
Audits
Reports
Data Export
Abra
HRMS
SQL
Payroll
History
Salary
Wages
FICA
FICA SOC
FICA MED
401(k)
Insurance
Disability
1099 Exp
Misc Earnings
Unemployment
Payroll Taxes
BAS
GL
Interfac
e
GL Accounts
GL
Import
MAS
500
ERP
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Benefits of Using the Abra MAS 500 Interface
•
•
•
•
•
Find errors before they reach GL
Identify errors on audit reports
Audits help ensure data integrity
Save time and reduces errors during data entry
Translation tables provide greater account creation
flexibility
• No need to change software just to achieve
integration
• Interface Abra Payroll system and your current MAS
500 General Ledger
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Abra SQL Payroll – MAS 500 GL
Utility Overview
GL Interface
18
Assemble Data
19
Reports
20
GL Account Detail By Check
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GL Account Detail Report
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Report to Worksheet
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Report to CSV
24
Transfer Data
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Data Export
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MAS 500 GL Data Import
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MAS 500 GL Data Import
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MAS GL Data Import
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Abra Payroll – MAS 500 GL In Motion
Product Demonstration
GL Interface Product Overview
Frequently Asked Questions
What version of MAS 500 and Abra do I need?
MAS 500 Versions 7.05 and 7.2.
Where can I install this utility?
The utility may be installed on the same application server as MAS500 and/or Abra.
Is there training available?
Installation and Implementation Training will be available on line.
Will it work with other accounting apps?
No
Can I customize this interface to transfer other data?
It will require a customization written by BAS.
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