Labor Distribution Module
(LDM)
Yale University
September 2010
Agenda
• Objectives
– Labor Schedules (future - anticipated)
– Distribution Adjustments (previous – already paid)
• Scenarios (limited hands-on training)
2
Labor Distribution Data Flow
• Pulls data from HR and Payroll databases
• Distributes Labor Costs, according to Labor
Schedules
• Sends data about distributions to the
General Ledger (GL)
HR/PR
LD
GL
3
Labor Schedules
•
•
•
•
Organization Default
Assignment
Element Group (n/a)
Earnings Element
4
Labor Distribution Processing
Hierarchy
• Element Level
• Assignment Level
• Org Default Account
• Org Suspense Account
• Generic Suspense Account
5
Labor Schedules
Assignment Level
• Used when:
– The employee’s labor is charged differently
than the home organization’s default labor
schedule
– The home organization does not have a
default labor schedule
6
Labor Schedules
Earnings Element Level
• Used when employee is paid an
earnings element that needs to be
charged differently than their normal
pay
– Examples: On Going Extra Comp, CT
Second Job, etc.
7
LD Suspense
• For labor charges that are not distributed according to labor
schedule
• One Suspense Account for every Organization
– 0300018.00.0001CG.724700.Employee Home Org or
0300018.00.0001AM.724700.Employee Home Org (Med
School)
– Examples:
– Project/Award linkage not valid for payroll start and end
date.
– Labor Schedule did not add up to 100% when LD was
processed.
8
Distribution Adjustments
• To correct previously paid labor
– Can be done only after Payroll and Labor
charges have been distributed.
– Defined by
• assignment
• specific payroll time period
• earnings element (type of pay)
– Can be adjusted by amount or percent
9