Chancellor’s Office Webinars
June 11, August 22 & 27, September 5, 2013
Completion of EOPS/CARE
Final Expenditures in SSARCC
(Student Services Automated
Reporting for Community Colleges)
Presenters: Kelly Gornik & Todd Hoig
Today’s Agenda
• Brief Overview of SSARCC
• “Walk” Through the Completion of EOPS and
CARE Final Expenditures and Printing Hard Copy
Signature Pages in SSARCC
• Common Error Messages
• Questions and Answers
What Is SSARCC?
• A web-based computer application used
to construct and retain key Chancellor’s
Office budget documents (i.e. proposed
budgets and final expenditures for EOPS
and CARE)
Purpose
• Make it easier for college program staff to
complete EOPS and CARE budgets
• Allow for more efficient review time by
Chancellor’s Office
• Allow Chancellor’s Office to have electronic
access to statewide budget data
• Allow for local extraction of SSARCC data from
multiple years
• Save some trees – less paper to submit
How Do I Log On?
• URL: https://misweb.cccco.edu/ssarcc/login.aspx
• Two Sets of User IDs and Passwords:
One set – allows access to input/update data
One set - “Read Only”
Both sets are unchanged from 2011-12
• CCCCO provides IDs and passwords to EOPS
director only
“Returned Funds” and “Unexpended
Funds” Mean Two Different Things in
SSARCC Final Expenditures
• “Returned Funds” = Unused funds returned no
later than June 30th on paper Mid-Year Report
• “Unexpended Funds” = Unused funds reported
after June 30th on Final Expenditure Report
When Do You Use the “Returned
and/or Reallocated Funds” Column?
• If you returned EOPS or CARE funds by June
30th through Paper Mid-Year Reports
• If you received EOPS or CARE reallocated
funds
“Unexpended Funds” Column
• Auto-populates (you do not enter any figures)
• Positive and negative numbers are allowed
“Validate” Button
• Use this to double-check work prior to
submitting
• “Validate” does not lock file
“View Draft Expenditure Report”
Button
Do this when:
• You’re finished inputting data
• Report is ready for review by district/college
staff before submitting to Chancellor’s Office
You can still go back into screens to make
changes to data
“Submit to Chancellor’s Office” Button
• “Submit” after error messages have been addressed and after
appropriate local staff have reviewed
• “Submit” locks final expenditure file
• “Submit” means final expenditures are officially transmitted
to Chancellor’s Office
• Submit EOPS final expenditures before CARE final
expenditures
• CARE final expenditures must be submitted separately
• To unlock file, send email to SSARCC help desk: ssarcceops@cccco.edu
Printing EOPS and CARE Budgets/Signature
Pages
Printing is done after you have “submitted” to Chancellor’s
Office:
• 1. Click on EOPS “view expenditure report”
• 2. In the “select a format” window, click on the down arrow
and then click on “PDF”
• 3. Click on “export”
• 4. Click on “open” (at the bottom of screen)
• 5. Wait for report to appear on your computer screen
• 6. Print budget/signature pages & obtain required original
signatures & mail to Chancellor’s Office
Follow these same steps for CARE.
Let’s Look at SSARCC Screens
What Is Due Postmarked September 15, 2013?
2012-13 SSARCC
EOPS Final
Expenditures + TwoPage Signature Form
College
2012-13 SSARCC
CARE Final
Expenditures + TwoPage Signature Form
2012-13 EOPS Book
Expenditures Form
(hard-copy)
Kelly Gornik
Where Do I Go for Help?
• SSARCC Help Desk:
ssarcc-eops@cccco.edu
SSARCC Project Team
Technology, Research & Information Systems
(TRIS) Division:
Myrna Huffman, Director, Management Information Systems
Barbara Kwoka, MIS & SSARCC (now retired)
Todd Hoig, SSARCC Computer Programmer
Student Services Division:
Sarah Tyson, Dean, Student Services
Kelly Gornik, EOPS and CARE
Cheryl Fong, EOPS and CARE