California Community College
Chancellor’s Office
CCC Confer Webinars
April 18, 19, & 24, 2012
2011-12 SSARCC EOPS and
CARE Final Expenditures –
Completion and Submission
Presenters: Barbara McIsaac Kwoka, Todd Hoig, Kelly
Gornik
Welcome
Meeting
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and Details
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Today’s Agenda

Introductions
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Brief Background on SSARCC
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2011-12 EOPS Final Expenditures
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How to Report Reallocated Funds
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“Validate” Final Expenditures
Entering EOPS data by object
code
2011-12 CARE Final Expenditures
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Entering CARE data by object
code
The Difference Between “Returned”
Funds and “Unexpended” Funds in
SSARCC
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Address any “error” messages
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Address other messages
“Submit to Chancellor’s Office”
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Print final expenditures for
signatures
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Mail EOPS and CARE signature
pages to Chancellor’s Office
What Is SSARCC?


SSARCC = Student Services Automated Reporting
for Community Colleges
A web-based computer application used to
construct and retain key Chancellor’s Office
budget documents (i.e. proposed budgets and
final expenditures for EOPS and CARE)
Purpose
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Make it easier for college program staff to
complete EOPS and CARE budgets
Allow for more efficient review time by Chancellor’s
Office
Allow Chancellor’s Office to have electronic access
to statewide budget data
Extracted SSARCC data can be used locally and at
the State level
SSARCC EOPS/CARE Timeline
Spring 2011: testing by select colleges
 October 13, 2011: SSARCC goes “live”
 November 15, 2011: Colleges use SSARCC to
complete 2011-12 EOPS and CARE budget
plans (with hard-copy signature pages & hardcopy EOPS program plan)
 March 2012: Final expenditure screens go
“live”
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SSARCC EOPS/CARE Timeline
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April 18, 19, & 24, 2012: CCC Confer trainings on
final expenditure screens
September 15, 2012: Colleges to use SSARCC to
submit 2011-12 EOPS and CARE final expenditures
(with hard-copy signature pages)
November 15, 2012 (tentative): Colleges to use
SSARCC to submit 2012-13 EOPS and CARE budget
plans (with hard-copy signature pages and hard-copy
EOPS program plan)
SSARCC Screens
There’s a Difference between “Returned Funds” and
“Unexpended Funds” in SSARCC

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“Returned Funds” = Unused funds returned no later
than June 30th on Mid-Year Report
“Unexpended Funds” = Unused funds reported
after June 30th on Final Expenditure Report
When Do You Use the “Returned and/or Reallocated
Funds” Column?
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If you returned EOPS or CARE funds by June 30,
2012 on Mid-Year Reports
If you received EOPS or CARE reallocated funds
Do not include 2011-12 EOPS special textbook
augmentation in SSARCC; instead use “EOPS special
textbook augmentation” form
“Validate” Final Expenditures
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You should use this to double-check work prior to
submitting
Address any “error” messages that appear
“View Draft Expenditure Report”
Do this when:
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
You think you’re ready to submit to Chancellor’s
Office
Ready for review by local district/college staff
before submitting to Chancellor’s Office
You can still go back into screens to make changes to
data
“Submit to Chancellor’s Office”
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“Submit” after error messages have been addressed and after
appropriate local staff have reviewed
“Submit” locks final expenditure screens
“Submit” means final expenditures are officially transmitted to
Chancellor’s Office
“Submit” EOPS final expenditures before CARE final
expenditures
CARE final expenditures must be submitted separately
To unlock screens, send email to SSARCC help desk: ssarcceops@cccco.edu
Printing EOPS and CARE Budgets/Signature
Pages
This is done after you have “submitted” to Chancellor’s
Office; to print signature pages, do the following:
 1. Click on “view expenditure report”
 2. In the “select a format” window, click on the down arrow
and then click on “PDF”
 3. Click on “export”
 4. Wait for report to appear on your computer screen
 5. Print out budget/signature page & obtain required
original signatures & mail to Chancellor’s Office
Follow these same steps for CARE.
What Is Due September 15, 2012?
2011-12 SSARCC
EOPS Final
Expenditures Plus
Signature Page
College
2011-12 SSARCC
CARE Final
Expenditures Plus
Signature Page
2011-12 EOPS Book
Expenditures Form
(hard-copy)
Kelly Gornik
Where Do I Go for Help?
ssarcc-eops@cccco.edu
SSARCC Project Team
Technology, Research & Information Systems (TRIS) Division:
Myrna Huffman, Director, Management Information Systems
Barbara McIsaac Kwoka, Specialist, MIS & SSARCC
Todd Hoig, Programmer, SSARCC
Student Services Division:
Sarah Tyson, Dean, Student Services
Kelly Gornik, Specialist, EOPS and CARE
Cheryl Fong, State Coordinator, EOPS and CARE