PeopleSoft Systems Upgrade - Coming spring 2015
The Upgrade Update
Upgrade
Update
SenateThe
Committee
on Finance
& Planning
January 2015
Why upgrade?
It’s time!
We are required to upgrade
to maintain support
and compliance.
● Personalized MyU portal
● Real-time, consolidated
information
● Efficient systems,
improved processes
● Ongoing support,
stability, compliance
Testing
Operational
Readiness
Training
Spring ‘15
Go to upgrade.umn.edu,
click on Upgrade Education
Communications
Enhanced
Support
Ongoing as needed
Winter
Cutover
Fall ‘14
The Cutover Period
Just before the new systems “Go Live”, there will
be a one to two week period during which some
systems won’t be available—some will have
view-only information that is not “live.”
We will help you prepare.
Everyone
Instructors & Faculty
MyU Home Page
Advisers of record
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Faculty
Students
Employees
Managers
All faculty & staff
Finance users
Everyone
Student Tabs
Faculty Tabs
Teaching Tab
● All grading in one place:
the Faculty Center
● Waitlist moving to auto-enroll
● Course guide retired
● Change to class scheduling
cycle
Faculty Center
Advisor Center
A more integrated,
stronger, faster HR system
will improve
your employment experience,
from pre-hire through
retirement
Annually,
HRMS is responsible for:
1 million pay & leave entries
864,000 paychecks
136,000 position appt entries
105,000 benefits transactions
62,000 support calls
(to name a few)
Everyone
Instructors & Faculty
MyU Home Page
Advisers of record
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Faculty
Students
Employees
Managers
All faculty & staff
Finance users
Everyone
Employee Tabs
My Pay
My Benefits
Time & Absence
No more paper timesheets
or absence forms!
All people have lots of HR data
attached them to ensure smooth,
accurate employment experience.
Colleges and units play a key role in
ensuring accuracy of HRMS data.
Everyone
Instructors & Faculty
Advisers of record
Finance Tabs
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Faculty
Students
Employees
Managers
All faculty & staff
Finance users
Everyone
● PCard reconciliation
● Streamlined approval
workflows
● Detailed budget checking
to come in July 2015
Reporting Center
Make a note of your favorite UM Reports
now so you can find your reports later
and make new bookmarks.
For details, go to:
Upgrade website > What’s Changing > Reports List
Student
Faculty Go-To
HRMS
Advance teams
create readiness
and receptivity in
University communities
HR Stars
IT
ESUP FCoP
Fin
RRC Contacts/Cluster Directors
A communication campaign will go to the
overall university community, while specific
groups will also receive targeted messages.
We need your help spreading the word.
We need your support before, during and after
the transition. It will be tough for some...
One cutover period for all systems
1
University faculty, students, and staff will be
affected at once
Post Go Live defects cause anxiety and noise
2
All large system deployments experience problems
Resist piling on -- be patient and constructive
Cultural change requires your participation
3
Major business changes will take place at once
Help your colleagues embrace change
Be patient and supportive
The Upgrade Executive Oversight Committee
• Vice Provost for Faculty and
Academic Affairs Allen Levine
(chair)
Meet weekly to review
Program status
• Vice President Kathy Brown
• Vice Provost and Dean Robert
McMaster
• Vice President Richard
Pfutzenreuter
• Vice President Scott Studham
Great collaboration,
partnership, and
problem solving
Appreciate the hard work;
respect the difficult decisions
Stay Connected
upgrade.umn.edu
• See Change Details to processes and reports
• See Upgrade Education for training information
– and look for training emails in the next month
What the Portal will be
Sign up for The Upgrade newsletter
esup@umn.edu
For any questions, comments, concerns
Questions?
Thank you!