DepEd Order No.2, s. 2015
Guidelines on the Establishment &
Implementation of the Results - based
Performance Management System
(RPMS) in the Department of Education
Lead, Engage, Align & Do! (LEAD)
Policy Statement
• The DepEd hereby sets the guidelines on the
establishment and implementation of the
RPMS in the department stipulating the
strategies, methods, tools and rewards for
assessing the accomplishment vis-à-vis the
commitments. This will be used for measuring
and rewarding higher levels of performance of
the various units and development planning
of all personnel in all levels.
Policy Statement
• For non-school based personnel, the
RPMS shall provide for an objective and
verifiable basis for rating and ranking the
performance of units and individual
personnel in view of the granting of
Performance-Based Bonus(PBB) starting
2015.
Policy Statement
• For school-based personnel, the RPMS shall
be used only as an appraisal tool, which shall
be the basis for training and development.
The granting of PBB shall be governed by the
existing PBB guidelines.
• The Department shall adopt the RPMS
Framework
WHAT
VISION, MISSION,
VALUES (VMV)
Strategic
Priorities
Department/
Functional
Area Goals
KRAs and
Objectives
HOW
Values
CENTRAL
REGIONAL
Competencies
DIVISION
SCHOOLS
DEPED RPMS FRAMEWORK
The framework aligns efforts to enable DepEd to actualize its strategic
goals and vision.
Policy Statement
• The DepEd RPMS shall follow the
four-stage performance
management system cycle as
prescribed by the CSC
Phase 1
Performance Planning
and Commitment
1. Discuss Unit’s Objectives
2. Identify Individual KRAs, Objectives
and Performance Indicators
3. Discuss Competencies Required and
Additional Competencies Needed
4. Reaching Agreement
CATEGORY
DEFINITION
Effectiveness/Quality
The extent to which actual performance
compares with targeted performance.
The degree to which objectives are
achieved and the extent to which
targeted problems are solved.
In management, effectiveness relates to
getting the right things done.
Efficiency
The extent to which time or resources is
used for the intended task or purpose.
Measure whether targets are
accomplished with a minimum amount
or quantity of waste, expense or
unnecessary effort.
Category
Timeliness
Definition
Measures whether the deliverable was
done on time based on the requirements
of the rules and regulations, and /or
clients/stakeholders.
Time-related performance indicators
evaluate such things as project
completion deadlines, time management
skills and other time- sensitive
expectations
Phase 2
Performance Monitoring and
Coaching
1. Performance Tracking
2. Coaching/Feedback
Heart of the RPMS
Phase 3
Performance Review and
Evaluation
1. 1.
Review
Performance
Reviewing
Performance
2. Discuss Strengths and
Improvement Needs
The RPMS Rating Scale
Scale
5
4
3
2
1
Adjectival
Outstanding
Very Satisfactory
Description
Performance represents an extraordinary level of achievement and
commitment in terms of quality and time , technical skills and
knowledge, ingenuity, creativity and initiative. Employees at this
performance level should have demonstrated exceptional job mastery
in all major areas of responsibility. Employee achievement and
contributions to the organization are of marked excellence.
Performance exceeded expectation. All goals, objectives, and targets
were achieved above the established standards.
Satisfactory
Performance met expectations in terms of quality of work, efficiency
and timeliness. The most critical annual goals were met.
Unsatisfactory
Performance failed to meet expectations, and/or one or more of the
most critical goals were not met.
Poor
Performance was consistently below expectations, and/or reasonable
progress toward critical goals was not made. Significant improvement
is needed in one or more important areas.
Sample Computation
KRA’s
KRA 1
KRA 2
Weight Per
KRA
40
20
Objectives
Weight Per
Objectives
Rating
Score
Objective 1
10%
4
0.400
Objective 2
20%
5
1.000
Objective 3
10%
3
0.300
Objective 1
10%
3
0.300
Objective 2
5%
3
0.150
Objective 3
5%
4
0.200
Sample Computation
KRA’s
KRA 3
KRA 4
Weight Per
KRA
30
10
Objectives
Weight Per
Objectives
Rating
Score
Objective 1
10%
4
0.400
Objective 2
15%
3
0.450
Objective 3
5%
3
0.150
Objective 1
5%
3
0.150
Objective 2
2.50%
3
0.075
Objective 3
2.50%
4
0.100
Plus Factor
Final Rating
3.675
Adjectival Ratings
RANGE
ADJECTIVAL RATING
4.500 - 5.000
Outstanding
3.500 – 4.499
Very Satisfactory
2.500 – 3.499
Satisfactory
1.500 – 2.499
Unsatisfactory
Below 1. 499
Poor
*DepEd’s Competencies Scale
Scale
Definition
5
Role model
4
Consistently demonstrates
3
Most of the time
demonstrates
2
Sometimes demonstrates
1
Rarely demonstrates
5 (role model) - all competency indicators
4 (consistently demonstrates) – four competency indicators
3 (most of the time demonstrates) – three competency indicators
2 (sometimes demonstrates) – two competency indicators
1 (rarely demonstrates) – one competence indicator
*will be used for developmental purposes
Phase 4
Performance Rewarding and
Development Planning
1. Rewards
2. Development Planning
RPMS Cycle
For School-Based Personnel
Performance
Planning
Mid-Year Review
Phase I
May
Phase II
November
Year-End Results
Phases III & IV
April
RPMS Cycle
For non School-Based Personnel
Performance
Planning
Mid-Year Review
Year-End Results
Phase II
Phase I
December
July
Phases III & IV
December
Composition of Performance
Management Team
Division PMT
School PMT
Chair: ASDS (most senior in terms of
tenure as ASDS
Chair: Principal-elect
Members:
Members:
•
•
*
•
•
* Four(4) Master Teacher/Head Teacher
* One(1) representative from the School
Planning Team
* One(1) Administrative
Officer/Representative from non-teaching
group
Planning Officer III
Accountant III
Chief Administrative Officer V
One(1) Education Program Supervisor
One(1) Principals’ Representative
(Elementary : PESPA)
• One(1) Principals’ Representative
(Secondary : NAPPSSHI, NAPPSSPHIL
• One(1) representative from the
teacher association for elementary
Composition of• Performance
One(1) representative from the
teacher association
Management Team
Division PMT
School PMT
• One(1) NEU-Division Chapter
Representative
Observer:
One(1) PTA Division Federation
Representative
Observer:
One(1) PTA Representative
Secretariat:
Administrative Office
Secretariat:
Administrative Office
Composition of the Grievance
Committee
Schools Division Office
Schools
Chair: SDS
Chair: ASDS
Members:
Legal Officer
HRMO
EPS
Accountant
PESPA representative
NEU
Members:
PSDS
HRMO/AO
Principal
Master Teacher/Head Teacher
Teachers Association
RATEE
RATER
APPROVING AUTHORITY
Schools Division Office
1. Superintendent
2. Asst. Superintendent
3. Chief of Division
4. Education Program
Supervisor
5. District Supervisor
6. Section Chief/Unit Head
7. Staff
1.
2.
3.
4.
Asst. Regional Director
Superintendent
Asst. Superintendent
Chief of Division
5. Chief of Division
6. Chief of Division
7. Section Chief/Unit
Head
1.
2.
3.
4.
Regional Director
Asst. Director
Superintendent
Asst. Superintendent
5. Asst. Superintendent
6. Asst. Superintendent
7. Head of Division
RATEE
RATER
APPROVING AUTHORITY
Schools
1. Principal
2. Head/Master Teacher
1. Asst. Superintendent
2. Principal
1. Superintendent
2. Superintendent (Small
& Medium Divisions)
Asst. Superintendent(Large
& Very Large Divisions)
3. Teacher
4. Non -Teaching Staff
3. Head/Master Teacher
4. Principal
3. Principal
4. Administrative Officer V
“Behind every
successful person,
there is one
elementary truth.
Somewhere,
someway,
someone cared about
their growth and
development.”
- Donald Miller, UK Mentoring
Programme