Human Resources Management Poor HR… Hire wrong people Staff under performs Employee dissatisfaction…attrition Difficult employees Under utilize employee capacities Break laws Personnel Process 2. 3. 4. 5. 6. 7. 8. Development of the job description Creation of the job announcement Candidate recruitment Candidate selection Orientation, T & D Performance appraisal Employee motivation & rewards Employee discipline Search Process 1. Step 1: Development of the job description * Job Analysis * Job Classification * Job Description Job Analysis Systematic collection of information regarding the knowledge, skills, abilities, and other characteristics (KSAOCs)/competencies required to perform a job successfully Job Analysis Job activities Educational requirements Equipment used Working conditions Supervisory and management responsibilities Interpersonal communication skills Agency contacts External contacts KSAOCs/ competencies Job Analysis Job activities – Specific activities that an employee will need to perform in order to complete required assignments – Examples… Job Analysis Educational requirements – Degrees & certifications – Experience – Example Job Analysis Equipment used Job Analysis Working – – – – – – – conditions Dirt, heat, noise, fumes, clean, pleasant Physical requirements Degree of each Percent of work time spent in each Schedule – weekends, PT FT, evenings Work pace Example… Job Analysis Supervisory and management responsibilities – PT & FT ee’s & volunteers – Any hiring, training, scheduling, evaluating, and dismissing employees Interpersonal communication skills – Phone, face to face, electronic, media – Frequency Job Analysis Agency contacts – People within the organization the employee will come into contact with when completing job tasks – Maintenance, marketing, special rec External contacts – Media, other agencies, hospitals Job Analysis Competencies/KSAOC’s needed – Knowledge – information required for the position understanding of exercise physiology, strength training techniques, kinesiology, and exercise – Skills - specific observable abilities required to perform the particular tasks of the position Assesses for muscle strength, mobility, gait, ROM-potential for rehab Implements individualized exercise plans Job Analysis Competencies/KSAOC’s needed – Abilities – Aptitudes for a position, how well they complete a task Ability and flexibility to – manage multiple tasks simultaneously – motivate others to initiate behavior change – work with diverse groups and special populations. – Characteristics –attitudes, personality factors or mental traits needed Positive attitude, ethical, honest Job Analysis How to gather information – Interview – Questionnaire – Structured checklist – Observation – Diary/log – Combination of methods Job Analysis Why – Helps to write job description & determine series & classification – Demonstrates how criteria for selecting ee’s is directly related to job requirements A few laws… Job Analysis ADA (1990) – Qualified applicant – one who can perform the essential functions of the job. Essential Functions – primary job duties; exclude marginal or peripheral tasks not critical to the performance of the primary job function Job Analysis Uniform Guidelines on Employee Selection Procedures (1978) – Requires job analysis – Must show that criteria est. for hiring are related to the position Equal Pay Act of 1963 – Similar pay for similar work – Job analysis is legal defense Job Analysis Civil Rights Act of 1964 – Job analysis helps to accurately describe job duties and to defend the qualifications needed in a job Occupational 1970 Safety & Health Act of – Job analysis establishes the work conditions and risks faced at work Step 1: Preparing to Open the Job: * Job Analysis * Job Classification & Type * Job Description Classification Systems Classes – group of positions that have comparable responsibilities (horizontal) – – – – Education levels Previous experience Span numerous departments Subject to same benefits & salary ranges Classification Systems Series – a form of vertical classification of employees – Within a certain department – A gradation of skills & qualifications – PT Assistant, PT – Personal Trainer 1, 2, 3 – Specialist, Supervisor, Coordinator – Assistant AD, Associate AD, Senior Associate AD Mayor - City of Bloomington Director of Public Works Series Classes Director of Parks & Recreation Superintendent of Streets Superintendent of Operations Superintendent of Utilities Superintendent of Recreation Maintenance Worker 1 Manager Maintenance Worker 2 Coordintor Maintenance Worker 3 Supervisor Reading Org Charts Lines show chain of command Levels should be similar Determine distinction between titles: – Manager, supervisor, coordinator, specialist, leader Types of Employees Hourly – Full time – Part time Salary – Most often full time Contractual