Open Budget Meeting
FY14 Budget
April 30, 2013
1
Open Budget Meeting
Clayton State University Resources
State Appropriations
Tuition & Fees
Major Repair &
Renovation (MRR)
Sponsored Programs
Auxiliary Enterprises
State Approp.
40.1%
CSU Foundation
• Endowments
• Scholarships
• Unrestricted
Annual Giving
Other 59.9%
Uses
Restrictions
Realities
•
•
•
•
•
•
•
•
•
Salaries and Wages
Utilities
Supplies and Equipment
Technology
Facilities and Maintenance
Public Safety
Campus Activities and Services
•
•
Capital funds can not be used to
pay for salaries and wages
State procurements guidelines
must be followed
Student fees must be used in
conjunction with specific services
•
•
Prudent fiscal management
required for all sources
State Appropriates may be
reduced at anytime
Economic conditions have a
direct impact on our ability to
collect the revenues necessary to
satisfy the needs and obligations
of the University
2
Open Budget Meeting
FY14 FUNDING REQUESTS
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
Moved to Permanent
Requests
Year End
Funding
Health and Fitness Mgmnt Asst. Professor
72,600
Psychology Associate Professor
99,000
Accounting Asst. Professor
119,000
Mathematics Asst. Professor
72,600
Biology Lecturer
66,000
Health Care Mgmnt Asst. Professor
79,200
ESL Program Coordinator
67,500
Additional funding for Corporate and Foundation Relations Director position
33,000
Legal Studies Asst. Professor
79,200
Sociology Asst. Professor
79,200
Disability Resource Center Coordinator position
56,000
Banner Support Analyst position - OITS Admin Systems
66,500
PT Communication Operator - Public Safety
17,140
Economics Asst. Professor
89,000
Head of Electronic Resources and Services – Library
73,150
Glacier (International Tax) maintenance license fees
5,000
Banner Performance Management(BPM) - Phase 2
100,000
Funding for chairs for audience seating - Spivey Hall
13,500
Funding for additional servers and storage for BPM and Banner 9
160,000
Funding for Veterans Resource Center operating budget
10,000
Office of Community Standards Coordinator position
47,988
Funding to restore OS&E cuts in Faculty Laptop replacement budget
20,000
Funding to supplement existing Alumni Relations operating budget
15,000
On-Line Course Advisor - Academic Outreach
60,750
PT Security Administrator - Accounting Services
17,500
Replace obsolete network equipment for buildings
200,000
Replace obsolete audio visual equipment for classrooms/conference rms
104,020
Funding to supplement existing Annual Fund operating budget
8,500
Funding for departmental campus support analysts in The Hub
40,000
Evening Circulation Asst. – Library
39,900
Patron Services Coordinator position - Spivey Hall
42,027
I T Business Analyst position - Business & Operations/Academic Affairs
80,000
Instructional Services Librarian
59,850
Weekend Circulation Asst. – Library
39,900
Funding for new "I Caught You Caring" program -Customer Service
1,500
Funding to make position in Media Services whole
6,823
TOTALS 275,000 1,866,348
FUNDED 273,500 1,253,828
Funded as Permanent
Year End Funds
Requested
Funded at Different Level
than Requested
3
Open Budget Meeting
FY14 Budget
Revenue
State Appropriation
Special Funding Initiative
Tuition
Fees & Other General
Carry Forward Funds
FY14 Budget
23,251,922
162,133
27,750,000
6,322,100
600,000
*
58,086,155
Expenditures
Updated current budget
Required Funding Items added:
University Contingency
Increase in health insurance
Increase in software licenses
Faculty Promotions including benefits
Archives
55,733,662
120,000
19,432
34,539
76,563
56,000
56,040,196
Unresolved Issues**
Salary Stressors including benefits
Litigation
Campus Loop Utilities Additional Funds
Veterans Resource Center
Archives
295,843
45,000
400,000
10,000
???
750,843
Left to Distribute
1,295,116
* 3% Budget Cut ($683,973) from Original FY13 State Appropriation is encompassed in this figure
** Library renovations will be accomplished by utilizing the 2nd and 3rd quarter salary savings and possibly the 4th
quarter if needed
4
Open Budget Meeting
Capital Budget FY 2014
 Major Repairs & Renovations(MRR) allocation of $~500,000 will be
used for some of these projects
o Foundation Wall Repair – Spivey
o Sidewalk repair throughout campus
o Window replacement – Student Center Building
o Upgrade HVAC System in Arts & Sciences, Phase I of II
o Upgrade Mechanical & Electrical System at Library
o Install Utility Meters for Remaining Buildings
 Looking forward to FY 2014 and confirmation of funding for the
new Science Building($19.8M)
5
Open Budget Meeting
Changing Mindset for One Time Expenditures
 Transition from year end spending for one time expenditures
 Identify items earlier in the current fiscal year, so strategic institutional needs can
be addressed earlier
 Big ticket items or smaller items that impact or affect University globally ($25K
minimum)
FY13 $25K & Over Requests
PRIORITY
Requests
Amount
High
(5)
Medium (3)
Low
(1)
TOTALS
1
76
2
68
127,000
1
Marketing Implementation for Dreams.Made Real.
48,000
15
2
Renovations of NBS Room 188
79,000
12
2
3
Network Upgrades for Faculty Hall & University Center
80,000
9
7
66
207,000
4
Purchase Electronic Reference Materials for Library Collections-Ebscohost
58,553
8
8
64
265,553
5
Consultation Services to Implement new IT Strategic Plan
40,000
6
7
3
54
305,553
6
Purchase Electronic Reference Materials for Library Collections-GVRL
98,219
6
7
3
54
403,772
7
Outdoor Living Laboratory/Field Space
150,000
5
3
8
42
553,772
8
Network Upgrades for Lecture Hall
220,000
2
8
6
40
773,772
9
Establish Center for Entrepreneurship and Innovation
40,740
1
5
10
30
814,512
Purchase Stock Ticker Display
51,490
1
15
18
866,002
48
48
10
TOTALS
866,002
NOTE: 1st quarter salary savings was utilized to purchase the items allocated
64
6