DEPARTMENT of TREASURY AND FINANCE
JOB AND PERSON SPECIFICATIONS
Position Title:
Team Leader, Vehicle Disposal Services
Classification Code:
ASO-4
Type of Appointment:
o
Ongoing
o
Temporary Term
o
Other Term
Division:
Fleet SA
Directorate: SAFA
Branch:
Fleet Management
Position Number:
Position Created:
Job and Person Specification Approval
All excluding senior positions
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CEO or delegate
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JOB SPECIFICATION
1.
Summary of the broad purpose of the position in relation to the organisation’s
goals (its expected outcome and how it is achieved).
The Team Leader, Vehicle Disposal Services is accountable to the Manager, Fleet Services,
for a team leadership role in determining priorities, allocation of work, resource allocation,
staff performances and development and general problem solving for Fleet SA, for providing
logistical management of vehicles which ensures the provision of an effective and efficient
operations function. The incumbent is also responsible for vehicle distribution operations,
including preparation for auction and replacement of new vehicles; sourcing, supply and
leasing of vehicles required for special projects and for the preparation of vehicles for
disposal, including detailing and presale inspections.
2.
Reporting/Working Relations (to whom the person reports, staff for whom the
person is responsible, and other significant connections and working
relationships within the organisation).
The Team Leader, Vehicle Disposal Services reports to the Manager, Fleet Services and
has extensive contact with:
o Automotive vehicle industry manufacturers and their agents;
o Automotive mechanical service providers;
o Automotive crash repairers;
o Fleet SA Customers;
o Department of Treasury and Finance business units; and
o Government agencies.
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The Team Leader, Vehicle Disposal Services is responsible for:
o
o
o
o
Vehicle Reconciliation Officer;
New Vehicle Receipt Officer;
Carpool Attendants; and
Administrative Staff.
3.
Special Conditions (such as non-metropolitan location, travel requirements,
frequent overtime, etc.)
Some out of hours work may be required. Intrastate and interstate travel may be required
The incumbent will be required to participate in the Departmental Performance Management
Program
A current driver’s licence is mandatory.
4.
Statement of Key Outcomes and Associated Activities (group into major areas
of responsibility/activity and list in descending order of importance).
4.1
Contribute to the efficient management, cost efficient, and timely provision of all
services related to fleet operations through:
o
o
o
o
o
o
o
o
o
o
o
o
o
4.2
Contribute to the development and provision of effective strategic planning for fleet
operations through:
o
o
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undertaking a team leadership role in determining priorities, allocation of work,
resource allocation, staff performances and development and general problem
solving for the vehicle distribution section;
providing logistical management of vehicles, which ensures the provision of an
effective and efficient operations function in relation to the vehicle distribution
operations, including preparation for auction and replacement of new vehicles;
sourcing, supply and leasing of vehicles required for special projects;
ordering and supply of replacement number plates;
managing in a timely and organized manner the preparation of vehicles for
disposal, including detailing and presale inspections;
compiling data and inputting into Fleet Management System;
preparing documentation, including registration cancellation and checking of
invoices for payment;
supporting and promoting a range of Fleet SA policies and programs such as the
new leasing and penalties regime, the new Fleet Management Framework and
the Single Motor Vehicle Policy and supporting instructions to clients of Fleet SA;
providing regular reports on the progress of all activities related to fleet services
and programs;
understanding the needs of all users of fleet vehicles with specific emphasis on
the Senior Executive Service and Members of Parliament;
setting priorities within fleet operations to maintain fleet services at optimum
levels;
coordinating and controlling the receipt and disposal of all vehicles, fuel cards and
managing the life cycle of all vehicles within the fleet; and
ensuring all fleet management records are accurate and up-to-date.
participating in the development, implementation, monitoring and review of annual
business plans for the Netley operations; and
providing operational input into the review and evaluation of a range of policies
such as the Fleet Management Framework, Single Motor Vehicle Policy and the
leasing and penalties regime and supporting Instructions.
4.3
Ensure that staff within area of responsibility have a clear understanding of their roles
and responsibilities by providing opportunities for discussion and feedback on their
performance and training needs relating to agreed performance standards, and
through regular formal appraisal.
4.4
Contribute to Fleet SA keeping up to date with industry changes and trends by
monitoring industry developments and managing the testing and evaluation of suitable
vehicles and associated equipment.
4.5
Contribute to the understanding and application of Treasury and Finance policies and
procedures including:
o
o
o
o
o
supporting values that respect historical and contemporary Indigenous cultures so
that Indigenous people are recognised as having a special connection with the
State;
ensuring the needs of all cultures are met through the provision of appropriate
services;
ensuring the compliance of Fleet SA with relevant law and South Australian
Government, and Treasury and Finance policies;
assisting with and supporting any internal or external audit processes;
ensuring the promotion and implementation of the General Public Sector
Managements Aims, Personnel Management Standards and employee conduct
standards – in particular Equal Opportunity and Occupational Health Safety and
Welfare by adhering to the provisions of relevant legislative requirements, and
demonstrating a commitment to the Premier’s Safety Commitment.
Acknowledged by Applicant ....................................................................
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PERSON SPECIFICATION
Essential Minimum Requirements
(Those characteristics considered absolutely necessary)
Educational/Vocational Qualifications
(Include only those listed in Commissioner's Standard 2-Quality Staffing, Attachment C as an essential
qualification for the specified classification group)
Personal Abilities/Aptitudes/Skills
(Related to the job description, and expressed in a way which allows assessment)
1. Demonstrated high order communication skills, and a demonstrated ability to interpret
high level, abstract concepts, and clearly articulate the issue, identify risks, and define
the expected outcome in written and verbal form.
2. Demonstrated ability to work under pressure, display initiative, and meet deadlines under
broad direction.
3. Proven high level ethical, negotiation, management and leadership skills including the
ability to motivate and lead staff effectively in a team environment.
4. Demonstrated ability to identify and respond to changing business trends and needs, and
effectively reallocate resources to address these needs.
5. Ability to be flexible and adaptable in response to organisational and operational change
and develop creative solutions to problems
6. Successful record of identifying customer needs.
7. Demonstrated ability to deploy professional integrity, maintain confidentiality and sustain
credibility.
Experience
(Including community experience)
1. Experience with the development, management and integration of diverse,
multidisciplinary work teams, to form part of a cohesive customer service focussed
function.
2. Demonstrated experience in the application of the relevant legislation, policies and
procedures, including Code of Conduct, EEO and cultural inclusion.
3. Some experience in initiating, implementing and driving organisational change and
business reform in a dynamic work environment.
4. Practical experience in the use of computers and associated software such as Word,
Excel, etc.
Knowledge
1. Knowledge of contemporary human resources management principles, in particular
equal opportunity, diversity, occupational health and safety, ethical behaviour and
professional development.
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DESIRABLE REQUIREMENTS (To distinguish between applicants who have met all
essential requirements).
Educational/Vocational Qualifications
(Considered to be useful in carrying out the responsibilities of the position)
Personal Abilities/Aptitudes Skills
(Related to the job description, and expressed in a way which allows assessment)
Experience
(Including community experience)
Experience within the motor vehicle industry or a high level knowledge of motor vehicles.
Knowledge
Executive and Supervisory/Management level
1. An understanding of and ability to manage to the spirit and principles of the Premier’s
Safety Commitment and the legislative requirements of the Occupational Health Safety
and Welfare Act, utilizing AS/NZS 4360 Risk Management, or to an equivalent set of
standards.
2. Knowledge of the Road Traffic Act and Second Hand Motor Vehicles Act.
Acknowledged by Applicant ....................................................................
* Mandatory clauses (include as appropriate)
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