INSPECTION OF SCHEMES
PROCESS OF EARLIER
INSPECTIONS
• INSPECTION TEAM VISITS GRAM PANCHAYATS.
• ASKS FOR SCHEMATIC DOCUMENTS.
• FILLS THE INSPECTION FORMAT & INSPECTS THE
DOCUMENTS.
• TAKES SAMPLE FROM MUSTER ROLLS.
• VISITS THE FIELD AND VERIFIES THE SAMPLE.
• SUBMITS THE FILLED FORMAT TO DISTRICT.
WHY NEW PROCESS
• NO IDEA REGARDING
INSPECTED.
THE
SCHEME
TO
BE
• DATA COLLECTION A TIME CONSUMING PROCESS.
• TIME CONSTRAINT FOR FIELD INSPECTION.
• AMBIGUITY IN DATA VERIFICATION.
• ABSENCE OF KEY INFORMATIONS.
• NON – AVAILABILITY OF KEY DATA IN THE FIELD.
KEY FEATURES OF NEW
PROCESS
CONVERGENCE WITH MIS.
WHAT WE WILL HAVE?
• PRIOR INFORMATION ABOUT SCHEME TO BE
INSPECTED.
• COPY OF ALL DOCUMENTS PRIOR TO INSPECTION.
• CHANCES OF PRIOR ANALYSIS OF THE SCHEME TO
BE INSPECTED.
• PRIOR SELECTION OF KEY PROCESS TO BE
INSPECTED.
• A COORDINATED WELL – PLANNED INSPECTION.
HOW TO PREPARE?
1.
Get the Asset Register of the Gram Panchayat to be
inspected through MGNREGA website.
2.
Select completed schemes to be inspected.
3.
Get copy of Muster Rolls used in the scheme.
4.
Get details of the Material procured for the scheme.
5.
Get any other details / reports appear to be important
for smooth & fruitful inspection.
Data Collection through MGNREGA website
• During inspection, document generated through MIS is to be
used for sample checking. Sample is to be taken from every
Muster Roll to ensure 100 % Muster Roll verification. Sample is
to be taken from the details of Material procured and verified with
stock register.
• After collection of data in the prescribed format proper
compilation is to be done. Finally report is to be prepared
covering all major issues followed by corrective measures.
• Copy of the Asset Register (generated through MIS), filled
Inspection Format, Inspection Report (prepared by inspecting
team) & Corrective Measures taken, if any, by the PO & BDO is
to be forwarded to the District Cell in due time.
• Details regarding on – going work may also be generated from
MGNREGA website.
COLLECTION OF DATA (ON – GOING WORKS) FROM OTHER SOURCES
COLLECTION OF DATA OF LINE DEPARTMENT
AGAINST SCHEME VISITED PLEASE INSPECT
–
–
–
–
–
–
–
–
–
–
–
–
–
–
Annual Action Plan / Supplementary AAP
Sanction orders
Fund requisition
Work order / Tender Notice
4A&4B
Measurement sheet / Measurement Book
Display Board
Worksite facility
Job detail entry in Muster Rolls & Job Cards
Scroll for Postal / Bank payment
Entry in 3 No. Register, Sub – Cash Book, Asset Register
Stock Register
3 – stage photography
Work completion certificate
KEY AREAS TO BE COVERED WHILE SUBMISSION OF INSPECTION
REPORT
FOR A GRAM PANCHAYAT AS A WHOLE
•
Observation noted against schemes
•
Non – operationalisation of MIS
•
Non - adherence of Wage – Material Ratio
•
Delay in work completion
•
Non – adherence of time schedule for payment of wages
•
Absence of Grievance Redressal Mechanism (Complaint Box
/ Complaint Register / Non – disposal of complaints)
MGNREGS INSPECTION FORMAT
Sheet No. 1
(Following to be filled during office visit)
Date of visit: …………………………………..Block………………...........Gram Panchayat/ Line Dept. ………………………………...
Whether asset register found updated ……………………………………………………………..…………………………………...………
Sub – Cash Book updated till which date……………………………………………………………………………..……………………......
Whether Complaint Register found? …………………………………..…………………………………………………………..……………
If yes, Complaint Received……………………………………………. Complaint Disposed ………………..……………………………...
Name of the scheme inspected ……………………………………………………………………… ……………….………………………….
Action Plan No. ………………………………………MIS generated Scheme No. …………….................................………………........
Whether 4 A & 4 B found for the scheme …………………………..… Whether filled properly ………………………………………….
Method used for intimating job provision against work 4 A…………………………………………………………………………………
Whether job detail properly entered in the 3 No. Register ……………………………………………………..……………………………
Was measurement done in due time?………………………………………………………………………….………………………………..
Whether three – stage photography done ……………………………………………………………………………………………………
Was Muster Rolls deposited in due time by Supervisor? …………..………………………………………………………………………
Are the Muster Rolls completely filled in ……………………..……Whether passed for payment ……………………………………...
Are there any cutting / over-writing / use of whitener in the Muster Rolls? ………………………………………………….…………..
Is there any disparity in the job details of the original Muster Rolls with that generated through MIS ……………………………
Sheet No. 2
(Following details to be filled during field visit)
Whether Display Board found at worksite during field visit: ……………..………….
Details of Muster Rolls against which labours were contacted………………………
Whether job cards found with the labour ………………………………………………..
Whether job details entered properly in the job cards ………………………………...
Whether pass – book found with the labour …………………………………………….
Were villagers satisfied with the work …………………….……………………………...
Whether dated receipts issued on demand of work …………………………………...
Whether complete worksite facility provided during work? …………………………
Observation during physical verification ………………………………………………..
Signature of the Inspecting Officials with date: ………………………………………...