Life Cycle of a Grant
Sarah Santoyo, Director of Grants
October 5, 2012
Grant Life Cycle
Apply for a
grant
Closeout a
grant
project
Manage a
grant
project
Receive
grant award
Set-up a
grant
project
RSCCD Resource Development
Department (Grants Office)
Supports all grant efforts of the …
District
Office
Two
colleges
Continuing
Education
Division
RSCCD has 93 grant projects
consisting of 200 budgets
Federal
State
Local
Competitive: e.g.,
Competitive: e.g.,
Competitive:
Title V, TRIO grants,
Early Head Start, Title
III HSI STEM
Career Technical
Education, Workforce
& Economic
Development
Various Child
Development Projects,
Lumina, State Farm,
etc.
Allocation: e.g., WIA
Allocation: e.g.,
Adult Basic Education,
VTEA Perkins, Financial
Aid
Matriculation, Basic
Skills Initiative, DSPS,
EOPS, CalWORKs
Program Income
and/or
Contributions
Resource Development Staff
• Director
– Identify grant
opportunities
– Evaluate grant
opportunities
– Develop competitive grant
proposals
– Compliance advisement
and training
– Policy and procedure
development
– Site visits and audits
• Resource Development
Coordinators (2)
– Budget and Program
Planning
– Compliance review &
advisement
– Process grant contracts &
paperwork
• Accountant (1)
– Support district Workforce
& Economic development
programs
RSCCD Resource Development Department
Grant assistance from the beginning to the end.
Grant Development
• Identify grant
opportunities
• Evaluate grant
opportunities
• Develop
competitive grant
proposals
• Submit all grant
applications
Grant Start-Up
• Prepare & submit
grant items for
Board approval.
• Conduct Grant
Start-Up Meeting.
Grant Management
• Budget & program
planning
• Compliance
advisement
• Response to
funders requests
• Reporting
• Fiscal year
transition
• Closeout
Resource Development’s role in
Grant Development
Identify grant
opportunities
Assess
opportunities
based on ROI
Guidance for
Authorization to
Apply for a Grant
process
Prepare & submit
complete
application
Guide proposal
development to
be competitive &
compliant
Resource Development’s Role in
Grant Start-Up
Respond to
funding notice to
finalize contract
Prepare grant
budget & related
items* for Board
approval
Prepare budget
for input into
electronic
accounting system
Conduct Grant
Start-Up meeting
Process subagreements or
requests for
certificates of
insurance.
* Related items: sub-award agreements or resolutions.
Resource Development’s Role in
Grant Management
Cost Projections &
Scenario
Development
Compliance
Review &
Advisement
Facilitate Budget
Transitions
Sub-agreement
Development &
FSRS* Reporting
Site Visits & Audits
* Federal Sub-Award Reporting System for compliance with Transparency Act.
Resource Development’s Role in
Grant Closeout
Review
grant
closeout
procedures
Advise
director
Coordinate
with
accounting
Process
forms to
reassign
staff
Thank you!
If you have any questions, please feel free to
contact me:
Sarah Santoyo, Director of Grants
Resource Development Department
Rancho Santiago Community College District
2323 North Broadway, Suite 330
Santa Ana, CA 92706
santoyo_sarah@rsccd.edu
(714) 480-7466