Hyperion EPM Overview
&
Case Study
Agenda
• Introduction
• EPM Product Overview
• Case Study
Introduction
Use Hyperion?
Oracle Integrated
BI
Planning
Acct
Close
ERP
FDQM
Oracle Integrated
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ERP - Actual Amounts
FDQM – Load / Map Data
HFM – Consolidated Actual Amounts
HP – Budget / Planning
BI Tools
Financial Close
• Hyperion Financial Management (HFM)
– Comprehensive, Web-based application that delivers
global financial consolidation, reporting & analysis.
• Hyperion Financial Close Mgt
– Centralizes mgt of all period-end close activities,
replacing checklists with dynamic dashboards that
give users ability to immediately view & act on info.
• Hyperion Disclosure Mgt
– Centralize & effectively manage the development of
XBRL tagged submissions
Planning
• Hyperion Planning
– Centralized, Excel & Web-based planning, budgeting
and forecasting solution that integrates financial &
operational planning processes and improves business
predictability.
• Hyperion Workforce Planning
– Planning module that makes headcount, salary, &
compensation planning fast and efficient across the
enterprise.
• Hyperion Capital Asset Planning
– Planning module that automates the planning of capital
assets and capital asset related expenses,
Case Study
• Growing US medical company
• Headquarters in Northwest
• Multiple sites across country
• Annual Budget Process done manually in Excel
Challenges
• Extremely time consuming
– Build and manage model
– What if analysis
– Report on data
• Comparative reporting Actual vs. Budget
• Track versions of budget amounts
• Minimal controls in place
• Security of data – on laptop
• Not easy to share with others
• Consolidating amounts
Solution
• Jibe Jumpstart Implementation
• Implement Hyperion EPM System – Planning
– Central repository database
– Integrates actual and budget amounts
– Standard calculations
– Decentralize Planning
– Uses multi-dimensional hierarchies
• Use BI Tools
– Financial Reports – Well formatted reports
– Excel Smart View – Ad hoc analysis
Project Phases
• Requirements / Design
• Build / Unit Test
• Test
• Deploy / Go Live
What is so unique about this project?
Implementation
• They built most of the application themselves
• For a tiny fraction of the time and cost
• In less than 3 months
How is that possible?
Jump Start
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Consultant for project involved in sales cycle
Hosted Application
Customized detailed training session
Design session for current and future needs
Prioritize requirements & assign to phases
Keep only ‘must have’ items in phase 1
Detailed design document
Weekly task review sessions
Jibe built initial calculations
Detailed calculation review
Timeline
3/25
4/1
4/12
4/14
4/19
4/30
5/1
May
June
July 1st
- Initial Sales Meeting
– Scoping discussion
– Customized training
– Design session
– Jibe installs / hosts Hyperion
– Approve detailed design document
– Create Planning application shell
– Company X builds system
– Company X tests system
– Go Live – Start annual budget process
Phase 1
• Finance owns and maintains system
• Budget for:
– Revenues
– Expenses
– Individual employee expenses including existing
and new employees
– Capital Expenditures
• Load current year budget and actual amounts
• Comparative Income Statement reporting
• Use Department Excel templates
Phase 1 (con’t)
• Calculations
– Aggregations
– Clear Data
– Project Allocation
– Employee Expenses
• Deferred Compensation
• Shift Differential
• Salary Adjustment
• Bonus
• 401K
• Payroll Taxes
• Benefits
• Temporary Labor
Phase 2 - Expand
• Phase 2 - < 2 Months
• Calculation Training
• Add additional calculations
– New hire salary
– Depreciation
– Allocations
• Start quarterly forecasting within system
• Web Forms
• Reports
• Calculations
• Automate calculations to run nightly
Phase 3
• Phase 3 - < 2 Months
– Decentralize data entry to ~45 departments
• Expand Budgeting and Reporting
– Balance Sheet
– Cash Flow
Benefits
• Decentralization
– Departments took ownership of their data
– Provided better understanding of data
– Workflow identified bottlenecks
• BI Tools
– Less mgt emails asking for data
– Less time to develop budget & forecasts
– More time & improved analysis tools
Key Characteristics
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Small Core Team
1-2 people who makes decisions
Availability
Committed / Incentive to succeed
Standardized stable hierarchies, data entry,
calculations and reporting
DEMO
Workspace
Planning
Smart View
Reporting
Web Analysis
Ad Hoc Analysis