Annual Meeting - November 5, 2014
Agenda

 Call to Order & Introductions
 2014 Review and Recognition
 HOA Communications
 Treasurer’s Report and Financial Update
 Amendments
 2015 Ideas
 Open Floor for Other Topics
Call to Order & Introductions

 Board of Trustees
 Robert Weeks, President
 Brent Hardesty, Vice President
 Dave Perry, Treasurer
 Association Manager
 Monica Bowles, Towne Properties
 Association Attorney
 Lisa Conn, Esq. (Cuni, Ferguson & LeVay Co., L.P.A.)
2014 Review

 Improvements
 Replacement Heater for Swimming Pool
 Updated landscaping at Weber road entrance
 Continued Financial Transparency
 Continued Efficient General Assessment Collections
 4th Annual Mitchell Farm Yard Sale
 Swim Club Maintenance
 Replaced pool furniture and umbrellas
 Repaired pool gate
2014 Recognition

 Coral Kerns - 4th Annual Mitchell Farm Yard Sale
 Holly Sattler & volunteers - Swim Club Maintenance
 Karen Diercks– Pool Keys
 Leslie Copp - Social Events
 Lisa Moloney - Communications
HOA Communications

 Mitchell Farm Facebook & Yahoo page is managed
privately by one of the residents – no connection to HOA
 Official HOA communication channels

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www.mitchellfarmhoa.com
Email (Board members’ addresses found on site)
Newsletter (email)
Financials
 Searching for a new Communications Chair
 Lisa Moloney (current chair) is ready to hand over the
baton – please let us know if you are interested in
managing HOA communications
Official
Mitchell Farm Website

www.mitchellfarmhoa.com
Official
Mitchell Farm Website

 Give us your feedback
through our “Quick
poll” section on the site!
 This may also be the area
we could use in the
future for secure voting
on HOA issues (if the
electronic voting
amendment passes)
Proposed Amendments

Robert Weeks, HOA President
Proposed Amendment
Voting (Quorum)

Current: Requires high % of membership to
attend HOA meeting in-person (or proxy) to
reach a quorum
Future: Online and write-in voting will be equal
to in person or proxy vote  reaching quorum
more likely
Proposed Amendment

Solar Panel Installation
 Currently, Section 8.3(E) prohibits temporary structures
like solar panels and provides no approval authority to
the Board
 Proposed amendment for additional clarity (similar to
fences)



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Must mount on roof facing away from street
Must maintain color scheme and style of home
Must follow codes and get permit for installation
Wiring must be contained in painted conduit (hidden)
Financial Update

Dave Perry, HOA Treasurer
Treasurer’s Report and
Financial Update

 As of September 30, 2014 Statements:
 Operating Cash on hand: $74,983
 Reserve CD Investments: $95,820
 Total Assets:
$170,803
Plus:
 Outstanding Receivables: $3,798.10
Treasurer’s Report and
Financial Update

 2014 Operating Budget:
$63,000
 YTD Operating Expenses (9/30):
$35,892
 Several large bills pending for insurance & tax acct/audit before
year end
 Expecting to finish year under budget, AND contribute a
positive cash flow to reserves!
 2014 Expense & Budget Savings:
Treasurer’s Report and
Financial Update

 2014 Capital Improvement Spending from Reserves: $8,584.38
 Pool Heater $8,296.38
 Gas line installation $288.00
Treasurer’s Report and
Financial Update

 Current Past Due (10/30/2014):
$10,496.51 - 34 lots
 $5,895 of balance is from 2014 dues & late fees
 $4,723 previous past due balance
 Includes late fees, collection fees, and lien fees
 5 active liens >$5,000 of receivables
 16 of the past due were $20 late fees
 1 was $40
 2 were $60
2015 Ideas

Robert Weeks, HOA President
Looking Ahead to 2015

 Potential Improvements – VOTE ONLINE!
 Pool Shade
 Playground update/renovation
Open Floor for Other Topics

Remember…
 Be respectful when others are speaking
 Keep your questions & comments to one
minute or less