Sierra Springs Community Association
Annual Meeting
2012
1300hrs 17 March 12
1
Agenda
•
•
Introduction
Minutes of the 2011 Annual Meeting
•
Collection and tally of votes
•
•
•
•
•
•
Events and accomplishments (2011-present)
2011-2012 Board Issues (Highlights)
2012-2013 Calendar
Our Financial Health
Governing Documents Review (Status and Way Ahead)
Homeowner’s Forum (Open Floor)
This slide set found at:
https:\\sierraspringshoa.info
Results Of Election
(IMPORTANT DOCUMENTS)
•
•
•
•
•
A Word from the HOA President (Locum Tenens)
Volunteer
Comments/Conclusion
New Board Meets to Vote Positions; Photo (if present); Key
Transfer
2
Introduction
•
•
The SSCASV HOA Annual Meeting is conducted each March.
It provides a summary of events that occurred in our community since
our last Annual Meeting (19 March 2011), current community issues, and
the election of the 2012-13 Board of Directors (BoD).*
Current Board Members
(President Locum Tenens)
Chazz Owen, Vice President
Locum Tenens)
George Monken
Gene Bodeen, Secretary
Sharon Milford, Treasurer
Julie Hill
Charlene Doyle
Tom Miller
Positions up for
re-election in March 2012
*As required by our by-laws
3
2011 Annual Meeting Minutes
Gene Bodeen
SSCASV Secretary
4
Nomination of Board Members
Nominees:
Three of seven positions
open for election to
the board in March 2012
-----------All board positions
are for a period of
24 months.
2012 Candidates
•Paul Valentin
•Elaine Kimler
•David van Etten
•George Monken
•Chazz Owen
2011-12 In Review--Events and Accomplishments
 Pool Repairs (Lights-corrected/Water Fountaincorrected/Cabana Roof and Palm Removal -still pending)
 Gate Repaired (Painting)
 Street Sealing (Details and Status)
 Pre-emergent effort Feb 12
 New Community Bulletin Board mounted Feb 12
 Proposal for Grass Reduction around pool May-Jun 12
 Community Directory Update
Road Ahead (2012-13)




Governing Rules (Vote)
Community Newsletter
FY 2013 Budget (Sep)
2012-13 Board Positions
7
2012-2013 Proposed Calendar
SIERRA SPRINGS COMMUNITY ASSOCIATION OF SIERRA VISTA
CALENDAR OF EVENTS (2012—2013)
2012
10 JAN
14 FEB
21 FEB
03 MAR
03 MAR
17 MAR
31 MAR
Nominations Committee Meeting 6PM
HOA Meeting 6PM
Mail Ballots to homeowners
Pre-Emergent Planned (Landscape Volunteers)
Pool Palms (13) Planned Trimming
SSCASV Annual Meeting & Board Election (SV Library, 1300hrs)
SSCASV homepage adjusted to reflect new board members
Bimonthly Meetings the 2nd Tues of each even numbered month unless
noted otherwise (dates on website)
2012-2013 Proposed Calendar
(Continued)
SIERRA SPRINGS COMMUNITY ASSOCIATION OF SIERRA VISTA
CALENDAR OF EVENTS (2012—2013)
2012
10 APR
28 APR
19 MAY
12 JUN
14 AUG
15 SEP
09 OCT
16 OCT
17 NOV
11 DEC
14 DEC
HOA Meeting 6PM
Community plant replacements (Landscape Committee)
Community Garage Sale 7AM
HOA Meeting 6PM
HOA Meeting 6PM
Budget Committee (Draft Budget for 2013) 6PM
HOA Meeting 6PM
Budget proposal mailed to homeowners
SSCASV Annual Budget Meeting & Community Vote
HOA Meeting 6PM
Community Christmas Lights / Social Gathering
Bimonthly Meetings the 2nd Tues of each even numbered month unless noted
otherwise (dates on website)
2012-2013 Proposed Calendar
(Continued)
SIERRA SPRINGS COMMUNITY ASSOCIATION OF SIERRA VISTA
CALENDAR OF EVENTS (2012—2013)
2013
10 JAN
11 FEB
23-27 FEB
02 MAR
02 MAR
16 MAR
31 MAR
Nominations Committee Meeting (4x positions) 6PM
HOA Meeting 6PM
Mail Ballots to homeowners
Pre-Emergent Planned (Landscape Volunteers
Pool Palms (13) Planned Trimming
SSCASV Annual Meeting & Board Election (TBD), 1 PM
Website updated reflecting new board members & committees
Bimonthly Meetings the 2nd Tues of each even numbered month unless noted
otherwise (dates on website)
2011 Operating Budget
Assessments Collected
Insurance Settlement
Total Operating Income
$64,769
+ 6,184
$70,953
2011 Reserve Contribution
2011 Budget Surplus
Total Expenses
- $18,000
- $ 5,065
$47,888
11
SSCA Reserve Funds
A/O 29 February 12
$126.3K in Reserve
6.7% Higher
Than February 2011
Increase of 62.2%
in the last 4 years
12
Our Financial Health
 Major Reserve Projects
 Insurance Settlement for Lightning Damage to
Pool Building and Palm Tree: $6,184.35
 Establishment of Contingency Fund
 Dissemination of Financials
13
Governing Documents
Review
Way Ahead Talking Points
Chazz Owen
- By-Laws (BoD Can Change; Pass to New Board?)
-CC&Rs (Requires 2/3rd of Owners; 47 or More; Legal
Review Completed; Feasibility of collecting req’d number
of votes? Continue forward as maintain status quo?)
- Design Guidelines; Policy Letters
14
Homeowner’s Forum
15
2012-2013 Election Count / Results
2012-2011
4x New Board Members
(Voted in - March 2012)
Thanks
2013--2014
To all the
board members for
their labors and
dedication to
the community
of
Sierra Springs
3x New Board Members
(Next round-March 2013)
QuickTimeﾪ and a
decompressor
are needed to see this picture.
Congratulations
Newly Elected
Board Members!
A Word From The
HOA (acting) President
Chazz Owen
17
Volunteers Keep our Costs Low
•
•
•
•
•
Nominating committee
Budget committee
Architectural committee
Landscape committee
Maintenance committee
Volunteers
•-------------------------------------------------------• Webmaster
• Self-Help Projects
These volunteer committees & personnel
help to minimize costs to each homeowner!!!
18
Next Meeting 10 April 6PM Location TBD
Minutes posted at pool and
SSCASV homepage
www.sierraspringshoa.info
Immediately Following The Annual Meeting
Special meeting to elect board member positions and committee chairs
19
Final
Questions or Comments?
Hidden Slides
21
New Board Votes to Determine:
Board Positions
Committees
President
Budget
Vice President
Landscape
Secretary
Maintenance
Treasurer &
Asst Treasurer (By-laws)
Article 8.5 and 8.6)
Board Member
Nominating
ARC
Board Member
Board Member
22
Transfer of Authority
1) Determine by majority vote who wil l be the Pres
ident, Vice Pres
ident,
Treas
urer, and Secreta
ry.
2) Organization of Commit teesis also done at the meeting foll owi ng the
election. The Board of Directors,by majori ty vote, determines whether the
Architectural Revie
w Committee will either be a function done by them (the
Board as a whole) or be acommittee of 3 or more people. Reference the
CC&Rs Article VI on page 7. The Landscape Chair can be the V ice
Pres
ident; The Nominati ng Chair must be the Secretar
y and the Budget
Chair must be the Treas
urer. Maintenance Chair doesnot have to be a
Board of Director.
3) Determine who has the one year and two year appointments
4) Send SSHOA letters (on letterhead) to the f oll owing businessesto identify
the new membersauthorized on bank accounts, offi ce suppli es, pool
maintenance, landscapemaintenance, etc:
1) National Bank of A rizona
2) CompassBank
3) ING Direct
4) Thunder Mountain Pools
5) A ce Hardware
6) Offi ce Smart
7) All Title Companies in Sierra Vista
8) D&S GateKeepers
9) Landscaper
5) A ppoint who wil l take on the duty of keeping the telephone numberscurrent
in the Eastgate
6) K ey inventory and reissue
23
BoD Key Collection and Re-Issue
POOL STORAGE RM:
POOL STORAGE RM:
POOL STORAGE RM:
POOL STORAGE RM:
POOL STORAGE RM:
POOL STORAGE RM:
POOL STORAGE RM:
MONKEN
PETERS
MILFORD S.
BODINE
OWEN
HILL
CHURELLA
PW TO WEBSITE: PETERS/MILFORD S.
COMMUNITY MAILBOX: MILFORD S.
COMMUNITY US MAIL: MILFORD S.