President’s Cabinet
Minutes
February 8, 2006
The Cabinet met on February 8 at 1:00 p.m. Present were Berty, Burke, Foote, Gregory,
Henry, Hoppe, Jackson, Kaufmann, Kennedy, Loos, and Robinson. Guests were Fetch,
Heidloff, D. McDonald and Stewart.
1. Old Business
a. Council for Teacher Education
Roberson distributed proposed revisions to the Council for Teacher Education
Constitution that mostly related to organizational changes. Cabinet approved
with the following change: A quorum shall consist when at least 50 percent of
all eligible voting members are present at the time the vote is taken.
b. Scholarship Processing Task Force
Stewart reported that the task force was charged with identifying deficiencies
with the scholarship process and developing a tracking system. The following
issues were identified:
 Currently, various offices are handling different aspects of the process.
Communication between these offices is an issue. Who will have
responsibility of monitoring and reporting?
 Problems were noted relating to compliance with TBR policies.
 Duplication of effort was found.
It was noted that the consultant hired to study the Office of Student Financial
Aid recommended that a scholarship office be established. The task force
concurs with this recommendation. Stewart will prepare a budget request for
this position. Berty and McQueen will meet to further review the scholarship
processes.
2. New Business
a. Room Naming Policy
Gregory distributed a draft Room Naming Policy. Minor changes were
discussed. The proposed policy will be on the March Cabinet agenda.
3. Monthly Reports
a. Open Positions
Faculty
Positions-2006.xls
Position Status
Report.doc
b. Construction Updates
Project Status
Report-February 7 2006.doc
c. Policy Updates
 4:011, Collection of Receivables: Cabinet approved.
 5:004, Attendance Policy for Inclement Weather: Cabinet approved with
minor changes.
 5:022, Employment Procedures: Cabinet approved.
 99:022, Smoking Policy: Robinson will revise the policy to include
recommended changes and resubmit to Cabinet for vote. Kennedy
reported that SGA has discussed the purchase of smoking shelters using
one-time funds. They estimate a need of five shelters at $3,000-$5,000
each. Berty will ask SGA to conduct more research about the viability of
procuring smoking shelters.
 0.001, Policy Preparation Guidelines: Robinson distributed a copy so
members would be aware of the guidelines.
d. Sub-Council Reports
Robinson reported there was discussion at the IT Sub-Council about the rising
costs of the ERP implementation.
e. Faculty Senate Report
Discussion items included:
 Establishing a testing center which would require a staff position for
proctoring exams. Stewart will prepare a budget request.
 Issues related to sick leave for faculty not in the Tennessee
Consolidated Retirement System. Hoppe reported that she presented
this at a recent TBR Presidents’ meeting and was told the issue could
not move forward because of the large fiscal impact.
 Issues of tenure requirements changing while in the same position. A
conference will be scheduled to discuss with TBR staff.
Hoppe stated that consideration is being given to adding an August
commencement. She asked that Faculty Senate discuss the issue. Deitrich,
McQueen, and Wrigley will be invited to the next Faculty Senate meeting for
discussion.
f. SGA Report
 Procedures for the selection of Homecoming Queen and King are being
reviewed.
 Consideration is being given to the use of one-time funds for computers to
be placed on the second floor of the Library.
g. Staff Council Report
 Staff Development Day will be held in May.
h. Strategic Planning Committee Report
Jackson met with Deans Council and provided information about unit
priorities. He plans to follow up with academic units and finance and
administration to ensure that action steps are being input.
i. Grants In Progress
No report.
j. Student Issues
No report.
k. ERP Update
 January 1 was the go-live date for Human Resources.
 Flexibility has changed in the process for making adjustments.
 Longevity will now be combined with regular pay.
 January checks went to home addresses due to issues related to the new
Banner system. This will be corrected as soon as possible.
 Reporting of deferred payments has changed due to Banner software
limitations.
 Heidloff will send a list of the deduction codes to all employees.
4. Announcements
 Hoppe noted that the Governor proposed a 2% raise for state employees but
provided no funds in his appropriation proposal to the legislature. If approved
by legislature, it will have to be funded out of reallocation or tuition increase.
 Jackson stated that he and Berty will prepare an advisory regarding changes in
the Nottingham Act related to new reporting requirements.
 February 11, Govs and Lady Govs basketball games and car give-away
 February 22-26, “To Kill a Mockingbird” will be presented at Trahern Theatre
 Events are scheduled throughout the month in celebration of Black History
Month
Meeting adjourned at 2:45 p.m.