President’s Cabinet
Minutes
March 22, 2006
The Cabinet met on March 22 at 1:00 p.m. Present were Berty, Burke, Clark, Foote,
Gregory, Henry, Hoppe, Jackson, Kennedy, Robinson, Speck, and Struckmeyer. Guests
were Fetch, Heidloff, and Kean.
1. Old Business
a. Administrative Paper Flow Task Force
Struckmeyer stated that the committee recommended postponing any
changes until it is known how Banner software will affect the processes.
She noted that progress had been made in accessing online writeable
forms. Jackson will pilot a contract routing process which is currently in
the testing stage.
b. Human Resource Processes Task Force
Heidloff reported that the following improvements have been
implemented in order to make the Human Resources Department more
efficient and better suited to meet the needs of the university community:
 All employee evaluation forms have been fully automated.
 The faculty hiring process has been streamlined and unnecessary
steps have been removed.
 A checklist of items to be returned to HR once a candidate has
been selected for hire has been added to the HR webpage.
 A link to a PDF document entitled “Faculty Benefits in Brief” has
been added to the “Benefits” page of the HR Website.
 A guide to your paycheck deductions has been added to the HR
webpage.
 A process and training expert has been hired to coordinate and
implement all modules of the new Banner software.
The following improvements will be implemented by June 20, 2006:
 A comprehensive guide to both Montgomery and Christian County
schools will be available on the HR website.
 A recruiting piece featuring the attractions of Nashville and Middle
Tennessee will be created.
 A “Welcome to the Community” support group geared toward
newly hired African American faculty and staff will be created in
conjunction with local churches and other organizations.
 A streamlined process for hiring student workers, complete with
process flow-chart and graduated pay scale will be created.
Foote noted that faculty sometimes remain on the email system after they
are no longer employed at Austin Peay. Heidloff will work to remedy this
situation.
c. Room Naming Policy
Gregory distributed a draft room naming policy. Robinson suggested
adding a statement that the policy is in line with the TBR policy. Cabinet
approved, and the draft will be put in policy format.
2. New Business
a. Assessment and Retention Analysis Council
Cabinet approved the proposed membership and charge of the Assessment
and Retention Analysis Council with two changes: (1) adding a staff
council representative to the membership and (2) changing the associate
vice president for student affairs and the dean of enrollment management
and academic support from ex officio to co-chairs.
b. Forms Amnesty Day
Forms Amnesty Day will be held on April 20 from 10-11 a.m. The
purpose is to dispose of unused paper copies of forms so that all
departments and divisions will be using the proper online forms. Blue
recycle bins will be available in Ellington Lobby, University Center
Lobby, Harned Lobby, Shasteen Lobby, and Sundquist Science Building
to dispose of forms. Everyone participating will receive an amnesty
document suitable for framing, and refreshments will be available. After
this date, paper copies not generated via computerized forms will be
returned for proper completion on a form generated on the computer.
c. New ID Cards/US Bank Agreement
Kean stated that the new Govs Card system is CBord and will be
operational no later than June 1. All freshmen enrolling and receiving a
balance check and all student employees receiving a pay check will be
required to use the new system. It will be optional for others. Installation
of door readers begins next week.
d. Risk Assessment
Robinson discussed the upcoming risk management exercise required by
state legislature. The president and vice president will do an initial
assessment of strategic planning activities to identify high risk areas. A
report is due to TBR by May 15.
3. Monthly Reports
a. Open Positions
Position Status
Report.doc
Faculty
Positions-2006.xls
b. Construction Updates
Project Status
Report-March 22 2006 Current.doc
c. Policy Updates
 3:019—Classifying Students In-State and Out-of-State for Purposes of
Paying Fees and Tuition and for Admissions Purposes. Cabinet approved.
 4:016—Travel. Cabinet approved.
 99:022—Smoking and Clean Air. Cabinet approved.
d. Sub-Council Reports
Student Affairs: Berty reported that a committee was appointed to look at
student services issues related to RODP and ADA compliance.
e. Faculty Senate Report
Foote stated that Kaufmann will speak to the Faculty Senate about IGSS and
the Sudanese MOU.
f. SGA Report
Kennedy reported on the following:
 An upcoming forum for four Montgomery County elected officials.
 A recommendation to Fetch to open the library at 7 a.m. effective with
the Fall 2006 semester.
 A proposal to support a student fee to provide assistance for study
abroad.
 A vote to move money to the Miller fund.
 Participation in the election process for the distinguished professor
award.
 The upcoming election of SGA officers scheduled for April 6-9.
 A vote on revisions to the SGA Constitution.
g. Staff Council Report
 Staff Council is working on participation in the March for Life and the
Relay for Life outreach programs.
 The process for election of officers is being changed to follow correct
procedures.
h. Strategic Planning Committee Report
Jackson stated that the Strategic Planning Committee will meet on April 11.
i. Grants In Progress
No report.
j. Student Issues
Berty reported that discussions are underway regarding the possibility of an
honor code. The Student Tribunal is working with APSU’s judicial officer to
gather information for review.
k. ERP
Robinson stated offices continue to be involved in Banner training
4. Announcements
Hoppe stated that Troy State has six programs up for approval at THEC. She is
working with TBR and legislators to reverse the legislation that allows regional
universities to go through this process.
Meeting adjourned at 2:40 p.m.